Meeting documents

• (Attachment: 1)Minutes

RESOLVED that the minutes of the meeting held on 20 December 2017 be confirmed as a correct record and signed.

Apologies for absence were received from Councillor McKenna (substitute: Councillor Essex) and Councillor Powell (substitute: Councillor Absalom).

Councillor Pay declared a non-prejudicial interest in agenda item 8 (18/01946/F) because his sister and brother-in-law bred and raced greyhounds.

• (Attachment: 2)Item 4 Addendum to the Agenda (3M/bytes)

An addendum was circulated at the meeting to provide an update on matters arising after the agenda was published.

In particular, it was noted that item 7 (17/02196/F)had been withdrawn prior to the meeting.

RESOLVED to note and to take into consideration the content of the addendum.
 

• (Attachment: 3)Item 5 WINSCOMBE NURSING HOME (5M/bytes)

The Committee considered an application for demolition of the existing building, the erection of two 2-storey buildings with accommodation in the roof space comprising a total of 14 two-bedroom apartments and the provision of 28 parking spaces.

A member of the public spoke against the application.

Reasons for refusal were proposed and seconded.

RESOLVED that planning permission be REFUSED on the following grounds:

1. The proposed development would, by reason of the depth, scale and massing of Building 1 and its proximity to the boundary with the neighbouring property "Littlethorpe", give rise to an overbearing impact on this neighbour which would be harmful to the amenity and living conditions thereof. The proposal would therefore be contrary to policies Ho9 and Ho13 of the Reigate and Banstead Borough Local Plan 2005 and the provisions of the National Planning Policy Framework.
 

• (Attachment: 4)Item 6 ORCHARD COTTAGE RIDING STABLES (18M/bytes)

The Committee considered an application for demolition of the stable yard/outbuildings and erection of four dwellings.

The applicant spoke in favour of the application.

RESOLVED that planning permission be REFUSED on the following grounds:

1. The proposed residential development would result in the loss of the recreational use of the site. In the absence of evidence of reasonable attempts to dispose of the land and buildings for an alternative recreational use, the proposal is contrary to policy Re1 of the Reigate and Banstead Borough Local Plan 2005 and the National Planning Policy Framework.
 

• (Attachment: 5)Item 7 32 - 42 PRICES LANE (12M/bytes)

Application withdrawn.

• (Attachment: 6)Item 8 WINGS, PEEKS BROOK LANE (17M/bytes)

The Committee considered an application for demolition of the existing metal barn and the residential bungalow (‘Wings’) and construction of a new dog kennel facility and office headquarters for the Greyhound Trust (GT).

During the course of the debate the Committee asked for the standard informative on the use of renewable energy to be added in the case of permission being granted.

Members were also keen for the conditions governing the permission to be as robust as possible in restricting use of the site to the applicant and those working for the Trust. Officers undertook to require the applicant to self-certify annually so that this could be regularly monitored.

RESOLVED that planning permission be GRANTED subject to the following conditions:

1. The development hereby permitted shall be carried out in accordance with the following approved plans.
Reason:
To define the permission and ensure the development is carried out in accord with the approved plans and in accordance with National Planning Practice Guidance.

Note: Should alterations or amendments be required to the approved plans, it will be necessary to apply either under Section 96A of the Town and Country Planning Act 1990 for non-material alterations or Section 73 of the Act for minor material alterations. An application must be made using the standard application forms and you should consult with us, to establish the correct type of application to be made.

Plan Type              Reference          Version    Date Received
Location Plan        1228 / A / P / 5.1                  18.08.2017
Section Plan          1228 / A / P / 5.7.4               18.08.2017
Elevation Plan       1228 / A / P / 5.7.3               18.08.2017
Elevation Plan       1228 / A / P / 5.7.2               18.08.2017
Floor Plan              1228 / A / P / 5.7.1               18.08.2017
Existing Plans        1228 / A / P / 5.4                  18.08.2017
Floor Plan              1228 / A / P / 5.3                  18.08.2017
Site Layout Plan    1228 / A / P / 5.2                  18.08.2017
Other Plan             1228 / A / P / 6.4                  18.08.2017
Elevation Plan       1228 / A / P / 5.4.1                01.09.2017
Other Plan             1228 / A / P / 5.5.2     B        21.12.2017
Site Layout Plan    1228/A/P/5.5.1           B        21.12.2017
Floor Plan              1228 / A / P / 5.6.1     B        21.12.2017
Elevation Plan       1228 / A / P / 5.6.2     B        21.12.2017
Section Plan          1228 / A / P / 5.6.3     B        21.12.2017
Other Plan             1228 / A / P / 6.1        B        21.12.2017
Other Plan             1228 / A / P / 6.2        B        21.12.2017
Site Layout Plan    1228 / A / P / 5.3        A       10.11.2017
Site Layout Plan    2017-D1359-SK300   A        06.10.2017

2. The development hereby permitted shall be begun before the expiration of three years from the date of this permission.
Reason:
To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004

3. Within 6 months of the completion of the administration block, the bungalow known as 'Wings' shall be demolished and the land, including the existing hard landscaping and driveways will be reverted to open land.
Reason:
In order to prevent over-development within the Metropolitan Green Belt and to comply with policy Co1 of the Local Borough Plan and the provisions of the NPPF.

4. The accommodation within the roof space of the administration block shall only be occupied by an employee of the Greyhound Trust.
Reason:
In order that there is not an intensification of use on the site and to comply with policy Co1 of the Local Borough Plan 2005.

5. No development shall take place until samples of the materials to be used in the construction of the external surfaces, including fenestration and roof, have been submitted to and approved in writing by the Local Planning Authority, and on development shall be carried out in accordance with the approved details.
Reason:
To ensure that a satisfactory external appearance is achieved of the development with regard to Reigate and Banstead Borough Local Plan 2005 policies Ho9 and Ho13.

6. The development hereby approved shall not be first occupied unless and until facilities for the storage of bins have been provided in accordance with a scheme to be submitted to and approved in writing by the Local Planning Authority. Thereafter the approved bin store(s) shall be retained and maintained for their designated purpose.
Reason:
In order that the development should not prejudice highway safety nor cause inconvenience to other highway users to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and the objectives of the NPPF 2012.

7. No development shall commence including groundworks preparation and demolition until all related arboricultural matters, including arboricultural supervision, monitoring and tree protection measures are implemented in strict accordance with the approved details contained in the Tree Protection Plan and Arboricultural Method Statement compiled by Advanced Arboriculture, TH/X/1630/0817 dated 10th August 2017
Reason:
To ensure good arboricultural practice in the interests of the maintenance of the character and appearance of the area and to comply with policy Pc4 of the Reigate and Banstead Borough Local Plan 2005 and the recommendations within British Standard 5837.

8. No development shall commence on site until a scheme for the landscaping of the site including the retention of existing landscape features has been submitted to and approved in writing by the LPA. Landscaping schemes shall include details of hard and soft landscaping, including any tree removal/retention, planting plans, written specifications (including cultivation and other operations associated with tree, shrub, and hedge or grass establishment), schedules of plants, noting species, plant sizes and proposed numbers/densities and an implementation and management programme.
All hard and soft landscaping work shall be completed in full accordance with the approved scheme, prior to occupation or within the first planting season following completion of the development hereby approved.
Any trees shrubs or plants planted in accordance with this condition which are removed, die or become damaged or become diseased within five years of planting shall be replaced within the next planting season by trees, shrubs of the same size and species.
Reason:
To ensure good arboricultural and landscape practice in the interests of the maintenance of the character and appearance of the area and to comply with policies Pc4, Em2 and Co1 of the Reigate and Banstead Borough Local Plan 2005.

9. The development hereby approved shall not be first occupied unless and until space has been laid out within the site in accordance with the approved plans for vehicles to be parked and for vehicles to turn so that they may enter and leave the site in forward gear. Thereafter the parking / turning areas shall be retained and maintained for their designated purposes.
Reason:
In order that the development should not prejudice highway safety nor cause inconvenience to other highway users and in order to meet the objectives of the NPPF (2012), and to satisfy policy Mo7 of the Reigate and Banstead Borough Local Plan (2005).

10. No development shall commence until a Construction Transport Management Plan, to include details of:
 (a) parking and turning for vehicles of site personnel, operatives and visitors
 (b) loading and unloading of plant and materials
 (c) storage of plant and materials
 (d) construction vehicle routing to and from the site
 (e) measures to prevent the deposit of materials on the highway
 (f) before and after construction condition surveys of the highway and a commitment to fund the repair of any damage caused
has been submitted to and approved in writing by the Local Planning Authority.
Only the approved details shall be implemented during the construction of the development.
Reason:
In order that the development should not prejudice highway safety nor cause inconvenience to other highway users and in order to meet the objectives of the NPPF (2012), and to satisfy policy Mo7 of the Reigate and Banstead Borough Local Plan (2005).

11. The development permitted by this planning permission shall only be carried out in accordance with the approved Flood Risk Assessment (FRA) dated 14 August 2017 and the following mitigation measures detailed within the FRA:
1. Provision of compensatory flood storage for the 0.1%AEP flood event on a level for level and volume for volume basis as referenced in section 4.5.2.
2. Finished floor levels are set no lower than 58.96m above Ordnance Datum (AOD) as referenced in section 5.2.2
3. An appropriate Flood Plan is produced for all workers and residents to be familiar with as per section 6.3.5 of the FRA.
The mitigation measures shall be fully implemented prior to occupation and subsequently in accordance with the timing / phasing arrangements embodied within the scheme, or within any other period as may subsequently be agreed in writing by the local planning authority.
Reason:
To prevent flooding elsewhere by ensuring that compensatory storage of flood water is provided, to reduce the risk of flooding to the proposed development and future occupants, and to comply with policy Ut4 of the Local Borough Plan 2005 and the provisions of the NPPG and NPPF.

12. The development hereby permitted shall not commence until details of the design of a surface water drainage scheme have been submitted to and approved in writing by the planning authority. Those details shall include:
1. A design that is compliant with the national Non-Statutory Technical Standards for SuDS, National Planning Policy Framework and Ministerial Statement on SuDS
2. Evidence that the proposed solution will effectively manage the 1 in 30 and
1 in 100 (+CC% allowance for climate change storm events, during all stages of the development (pre, post and during))
3. Details of how the Sustainable Drainage System will cater for system failure or exceedance events, both on and offsite.
4. Details of how the Sustainable Drainage system will be protected and maintained during the construction of the development.
5. Finalised drawings ready for construction to include a drainage layout detailing the location of SuDs elements, pipe diameters and their respective levels and long and cross sections of each SuDs Element
6. Details of management and maintenance regimes and responsibilities.
Reason:
To ensure the design meets the technical stands for SuDs and the final drainage design does not increase flood risk on or off site to comply with policy Ut4 of the Local Borough Plan 2005 and the provisions of the NPPG and NPPF.

13. Prior to the occupation of the development, a verification report carried out by a qualified drainage engineer must be submitted to and approved by the Local Planning Authority to demonstrate that the Sustainable Urban Drainage System has been constructed as per the agreed scheme.
Reason:
To ensure the Sustainable Drainage System is designed to the technical standards to comply with policy Ut4 of the Local Borough Plan 2005 and the provisions of the NPPG and NPPF.

14. The site shall only be used by the Greyhound Trust and, should the use of the site for charitable kennelling cease then the kennel building hereby permitted shall be demolished within a period of six months from last use with all debris removed from site and the site restored to its former condition.
Reason:
To accord with the very special circumstances of the applicant justifying this inappropriate form of development within the Green Belt with regards to Policy Co1 of the Borough Local Plan 2005 and Policy CS3 of the 2014 Core Strategy.

15. The development shall be carried out in accordance with the recommendations and mitigation set out in the Preliminary Ecological appraisal undertaken by Richard Green Ecology dated August 2017.
Reason:
To ensure ecological benefits and mitigation are secured with regards Policy Pc2G of the Reigate and Banstead Borough Local Plan 2005.

INFORMATIVES

1. You are advised that the Council will expect the following measures to be taken during any building operations to control noise, pollution and parking:
(a) Work that is audible beyond the site boundary should only be carried out between 08:00hrs to 18:00hrs Monday to Friday, 08:00hrs to 13:00hrs Saturday and not at all on Sundays or any Public and/or Bank Holidays;
(b) The quietest available items of plant and machinery should be used on site. Where permanently sited equipment such as generators are necessary, they should be enclosed to reduce noise levels;
(c) Deliveries should only be received within the hours detailed in (a) above;
(d) Adequate steps should be taken to prevent dust-causing nuisance beyond the site boundary. Such uses include the use of hoses to damp down stockpiles of materials, which are likely to generate airborne dust, to damp down during stone/slab cutting; and the use of bowsers and wheel washes;
(e) There should be no burning on site;
(f) Only minimal security lighting should be used outside the hours stated above; and
(g) Building materials and machinery should not be stored on the highway and contractors’ vehicles should be parked with care so as not to cause an obstruction or block visibility on the highway.
Further details of these noise and pollution measures can be obtained from the Council’s Environmental Health Services Unit.
In order to meet these requirements and to promote good neighbourliness, the Council recommends that this site is registered with the Considerate Constructors Scheme - www.ccscheme.org.uk/index.php/site-registration.

2. The use of landscape/arboricultural consultant is considered essential to provide acceptable submissions in respect of the above relevant conditions. The planting of trees and shrubs shall be in keeping with the character and appearance of the locality. There is an opportunity to incorporate substantial sized trees into the scheme to provide for future amenity and long term continued structural tree cover in this area. It is expected that the replacement structural landscape trees will be of Heavy Standard size with initial planting heights of not less than 4m, with girth measurements at 1m above ground level in excess of 14/16cm.

3. The developer is reminded that it is an offence to allow materials to be carried from the site and deposited on or damage the highway from uncleaned wheels or badly loaded vehicles. The Highway Authority will seek, wherever possible, to recover any expenses incurred in clearing, cleaning or repairing highway surfaces and prosecutes persistent offenders. (Highways Act 1980 Sections 131, 148, 149).

4. The Environment Agency are presently investigating a Flood Alleviation Scheme for the Burstow Stream. This is aimed to reduce the flood risk to Horley and other residents within the Burstow Stream catchment. Given the proximity of this site to the Burstow Stream it is considered that there would be benefit in assessing any opportunity to create additional washland or marginalised flood storage along the parcel of land adjacent to the river. This would not increase flood risk to the development. The application is advised to contact the Environment Agency's partnership and Strategic Overview Team to discuss this further.

5. The applicant is encouraged to provide renewable technology within the development hereby permitted in order to reduce greenhouse gas emissions.

6. The applicant will be requested to self-certify annually, in order to ensure that use of the site is restricted solely to the applicant and to those working for the Trust.

7. The applicant’s attention is drawn to the safety benefits of installing sprinkler systems as an integral part of new development.
 

• (Attachment: 7)Item 9 SANGERS HOUSE (4M/bytes)

The Committee considered an application for
   • extension and alteration to Building 1 to provide a veterinary surgery at ground floor and two flats on the first floor; and
   • external alterations to Building 2 to provide three flats, two outbuildings and a termination cabinet.

RESOLVED that planning permission be GRANTED subject to the following conditions:

1. The development hereby permitted shall be begun before the expiration of three years from the date of this permission.
Reason:
To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2. The development hereby permitted shall be carried out in accordance with the following approved plans:
Plan Type                  Reference           Version  Date Received
Other Plan                 LP03                    B            09.01.2018
Site Layout Plan        LP03                    C            09.01.2018
Location Plan            PL01                    A             27.04.2017
Elevation Plan           PL06                                   18.01.2017
Combined Plan         PL17                                   18.01.2017
Block Plan                 PL02                   A             27.04.2017
Floor Plan                 PL05                                   18.01.2017
Floor Plan                 PL03                                   18.01.2017
Elevation Plan           PL04                                  18.01.2017
Floor Plan                 DD02                                  18.01.2017
Site Layout Plan        PL20                   B             27.04.2017
Floor Plan                 DD05                   A             27.04.2017
Floor Plan                 DD03                                  18.01.2017
Proposed Plans        110517-01                          16.12.2017
Block Plan                J002476/DD01     D            09.01.2018
Elevation Plan          J002476/DD04     A            10.11.2017
Elevation Plan          J002476/DD06     B           10.11.2017
Proposed Plans        J002168/DD21                  10.11.2017
 

Reason:
To define the permission and ensure the development is carried out in accord with the approved plans and in accordance with National Planning Practice Guidance.

3. Notwithstanding the drawings, the proposed external finishing materials and details shall be carried out using the external facing materials and details specified below and there shall be no variation without the prior approval in writing of the Local Planning Authority
  (a) All tiles and tile hanging shall be of handmade clay sandfaced tiles.
  (b) All external joinery shall be of painted timber with architraved bargeboards with box ends omitted.
  (c) All slates shall be of natural slate, with handmade hogsback clay ridge tiles.
  (d) All casement windows shall be of white painted timber with casements in each opening.
  (e) All sash windows shall be of white painted timber with glazing bars of traditional profile, set back behind the reveal at one brick depth where located in brickwork.
  (f) All fascias shall be no more than two bricks depth.
  (g) All front windows to Building 2 (former shop house) shall be white painted timber vertically sliding sashes 3 panes wide by 4 panes high.
  (h) All rainwatergoods shall be of painted cast metal or cast metal profile.
  (i) All footpaths, parking spaces and hardstandings and drives shall be of fixed gravel.
  (j) The rooflights shall be black painted conservation rooflight with double vertical glazing bar.
  (k) The refuse collection point enclosure shall be of brown stained timber with timber posts and frame.
  (l) All windows in brickwork shall have gauged brick arches.
  (m) All making good of brickwork shall be in Flemish bond handmade sandfaced of size and colour to match existing including handmade traditional stock brick with burnt headers for Building 2 (former shop house).
  (n) Building 3 (rear stable block) shall have a natural slate roof.
  (o) Building 2 (former shop house) shall have a natural slate roof to front two planes and tile to rear two planes.
  (p) The ground floor of Building 2 (former shop house) shall have Front beaded weatherboarding below the tile hanging to match existing of 16cm height.
  (q) Front porch hood details showing a traditional painted timber flat porch hood with classical cornice.
  (r) All doors shall be of painted vertically boarded timber.
  (s) Building 1 (former tea room) shall have a natural slate roof with hogsback clay ridge tiles.
  (t) The chimney for Building 2 (former shop house) shall be a real brick slip chimney as per the details and specification supplied in the submitted materials schedule.
Reason:
To ensure that a satisfactory external appearance is achieved of the development with regard to Reigate and Banstead Borough Local Plan 2005 policies Pc10, Ho9 and Ho13.

4. All hard and soft landscaping work shall be completed in full accordance with the approved scheme compiled by David Archer and Associates, drawing number LP03 Rev C dated January 2018, prior to occupation or within the first planting season following completion of the development hereby approved.
Any trees shrubs or plants, planted in accordance the approved scheme which is removed, die or become damaged or diseased within five years of planting shall be replaced within one calendar year by trees and plants of the same size and species in the same location as the initial planting scheme.
Reason:
To ensure good landscape practice in the interests of the maintenance of the character and appearance of the area and to comply with policy Ho9, of the Reigate and Banstead Borough Local Plan 2005 and the recommendations guidelines and advice contained within British Standard 8545:2014 Trees: from nursery to independence in the landscape.

5. The development hereby approved shall not be first occupied unless and until space has been laid out within the site in accordance with the approved plans for vehicles to be parked and for vehicles to turn so that they may enter and leave the site in forward gear. Thereafter the parking and turning areas shall be retained and maintained for their designated purposes.
Reason:
In order that the development should not prejudice highway safety nor cause inconvenience to other highway users and to meet the objectives of the NPPF (2012), and to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan (2005), and policy CS17 of the Core Strategy (2014).

6. The development hereby approved shall be constructed in strict accordance with the details set out in the approved Construction Management Plan (drawing no. J002476/PL20 B).
Reason:
In order that the development should not prejudice highway safety nor cause inconvenience to other highway users and to meet the objectives of the NPPF (2012), and to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan (2005), and policy CS17 of the Core Strategy (2014).

7. The development hereby approved shall not be first occupied unless and until the following facility has been provided in accordance with a scheme to be submitted to and approved in writing by the Local Planning Authority for:
(a) The secure parking of a minimum of 5 bicycles within the site for the proposed flats, and thereafter the said approved facility shall be provided, retained and maintained to the satisfaction of the Local Planning Authority.
Reason:
In recognition of Section 4 “Promoting Sustainable Transport “ in the National Planning Policy Framework 2012 and to meet the objectives of the NPPF (2012), and to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan (2005), and policy CS17 of the Core Strategy (2014).

8. The development shall be carried out in strict accordance with the Contamination Assessment: Remediation Plan by WK Elson (dated September 2017).
Only the proposed gas barrier membrane specified in the Remediation Plan shall be installed on the site and these shall be installed in strict accordance with the manufacturer’s instructions by appropriately qualified installers as per the details appended to the Remediation Plan. Any variation in the specification or installation of the gas membranes shall be subject to the prior written approval of the Local Planning Authority.
Contamination not previously identified by the site investigation, but subsequently found to be present at the site, shall be reported to the Local Planning Authority as soon as is practicable. If deemed necessary by the Local Planning Authority, development shall cease on site until an addendum to the remediation method statement detailing how the unsuspected contamination is to be dealt with, has been submitted in writing to the Local Planning Authority.
Reason:
To ensure that the proposed development and any site investigations and remediation will not cause harm to human health or pollution of controlled waters with regard to Reigate and Banstead Borough Council Local Plan 2005 and the NPPF.

9. Prior to occupation of the development, a remediation validation report for the site shall be submitted to the Local Planning Authority in writing. The report shall detail evidence of the remediation, the effectiveness of the remediation carried out and the results of post remediation works, in accordance with the approved remediation method statement and any addenda thereto, so as to enable future interested parties, including regulators, to have a single record of the remediation undertaken at the site.
The validation report should also include details and evidence to demonstrate that the required gas membranes have correctly installed and results of the verification and testing of such systems should be in accordance with CIRIA C735 guidance document entitled ‘Good practice on the testing and verification of protection systems for buildings against hazardous ground gases’. Such verification shall be carried out by suitably qualified persons.
Reason:
To demonstrate the effectiveness of remediation works and demonstrate that the proposed development will not cause harm to human health or pollution of controlled waters with regard to Reigate and Banstead Borough Council Local Plan 2005 Policy and the NPPF.

10. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development Order) (England) 2015 (or any order revoking and re-enacting that Order with or without modification) no fences, gates, walls or other means of enclosure shall be erected within the curtilage of the site.
Reason:
To preserve the open character of the and to preserve the historic interests of the site with regard to Reigate and Banstead Borough Local Plan 2005 policies Pc10, Ho9, Ho13 and Ho18

12. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 2015 (or any order revoking and re-enacting that Order with or without modification), no extensions permitted by Classes A B and C of Part 1 of the Second Schedule of the 2015 Order shall be constructed.
Reason:
To control any subsequent enlargements in the interests of the visual and residential amenities of the locality with regard to Reigate and Banstead Borough Local Plan 2005 policies Ho9, Ho13, and Ho16

INFORMATIVES

1. Your attention is drawn to the safety benefits of installing sprinkler systems as an integral part of new development. Further information is available at www.firesprinklers.info.

2. The applicant is encouraged to provide renewable technology within the development hereby permitted in order to reduce greenhouse gas emissions.

3. The applicant is advised that prior to the initial occupation of any individual dwelling hereby permitted, a 140 litre wheeled bin conforming to British Standard BSEN840 and a 60 litre recycling box should be provided for the exclusive use of the occupants of that dwelling. Prior to the initial occupation of any communal dwellings or flats, wheeled refuse bins conforming to British Standard BSEN840, separate recycling bins for paper/card and mixed cans, and storage facilities for the bins should be installed by the developer prior to the initial occupation of any dwelling hereby permitted. Further details on the required number and specification of wheeled bins and recycling boxes is available from the Council’s Neighbourhood Services on 01737 276501 or 01737 276097, or on the Council’s website at www.reigate-banstead.gov.uk. Bins and boxes meeting the specification may be purchased from any appropriate source, including the Council’s Neighbourhood Services Unit on 01737 276775.

4. You are advised that the Council will expect the following measures to be taken during any building operations to control noise, pollution and parking:
(a) Work that is audible beyond the site boundary should only be carried out between 08:00hrs to 18:00hrs Monday to Friday, 08:00hrs to 13:00hrs Saturday and not at all on Sundays or any Public and/or Bank Holidays;
(b) The quietest available items of plant and machinery should be used on site. Where permanently sited equipment such as generators are necessary, they should be enclosed to reduce noise levels;
(c) Deliveries should only be received within the hours detailed in (a) above;
(d) Adequate steps should be taken to prevent dust-causing nuisance beyond the site boundary. Such uses include the use of hoses to damp down stockpiles of materials, which are likely to generate airborne dust, to damp down during stone/slab cutting; and the use of bowsers and wheel washes;
(e) There should be no burning on site;
(f) Only minimal security lighting should be used outside the hours stated above; and
(g) Building materials and machinery should not be stored on the highway and contractors’ vehicles should be parked with care so as not to cause an obstruction or block visibility on the highway.
Further details of these noise and pollution measures can be obtained from the Council’s Environmental Health Services Unit.
In order to meet these requirements and to promote good neighbourliness, the Council recommends that this site is registered with the Considerate Constructors Scheme - www.ccscheme.org.uk/index.php/site-registration.
 

• (Attachment: 8)Item 10 KIMBERLEY (4M/bytes)

The Committee considered an application for demolition of the existing building and the erection of a two-storey building comprising four flats and associated parking.

RESOLVED that planning permission be GRANTED subject to the following conditions:

1. The development hereby permitted shall be begun before the expiration of three years from the date of this permission.
Reason:
To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2. The development hereby permitted shall be carried out in accordance with the following approved plans:

Plan Type                 Reference      Version Date Received
Exg Gd Fl Plan          16/0018 190                   06.02.2017
Exg Roof Plan           16/0018 191                   06.02.2017
Exg St Scenes          16/0018 192                   06.02.2017
Exg Elevns                16/0018 193                  15.03.2017
Site Location Plan     16/0018 200                   06.02.2017
Prop Site Layout       16/0018 201          D       19.12.2017
Prop GF Plan            16/0018 202          C       19.12.2017
Prop FF Plan             16/0018 203         E        19.12.2017
Prop Roof Plan          16/0018 205         E        19.12.2017
Prop Elevations         16/0018 206         F         19.12.2017
Prop Elevations         16/0018 207         F         19.12.2017
Prop Street scenes    16/0018 208         D        19.12.2017
Tree Constraints Plan  TCP01                           27.07.2017

Reason:
To define the permission and ensure the development is carried out in accord with the approved plans and in accordance with National Planning Practice Guidance.

3. Notwithstanding the drawings, the development hereby permitted shall be carried out using the external facing materials and details specified below and there shall be no variation without the prior approval in writing of the Local Planning Authority:
(a) The front and side elevations shall be tile hung above ground floor level with sandfaced plain tiles.
(b) The box ends to the bargeboards shall be omitted.
(c) All casement windows to the front elevation shall have casements in each opening to ensure equal sightlines.
(d) All window arches to the front elevation shall be of gauged brick.
Reason:
To ensure that a satisfactory external appearance is achieved with regard to Reigate and Banstead Borough Local Plan 2005 policies Ho9 and Ho13.

4. No development shall commence on site until a scheme for the landscaping and replacement tree planting of the site including the retention of existing landscape features and the relocation of the refuse store off the site boundary has been submitted and approved in writing by the local planning authority. Landscaping schemes shall include details of hard landscaping, planting plans, written specifications (including cultivation and other operations associated with tree, shrub, and hedge or grass establishment), schedules of plants, noting species, plant sizes and proposed numbers/densities and an implementation programme.

All hard and soft landscaping work shall be completed in full accordance with the approved scheme, prior to occupation or use of the approved development or in accordance with a programme agreed in writing with the local planning authority

All new tree planting shall be positioned in accordance with guidelines and advice contained in the current British Standard 5837. Trees in relation to construction.

Any trees shrubs or plants planted in accordance with this condition which are removed, die or become damaged or become diseased within five years of planting shall be replaced within the next planting season by trees, and shrubs of the same size and species.

Reason:
To ensure good arboricultural and landscape practice in the interests of the maintenance of the character and appearance of the area and to comply with policies Pc4 and Ho9 of the Reigate and Banstead Borough Local Plan 2005 and the recommendations within British Standard 5837.

5. No development shall commence including demolition and or groundworks preparation until a detailed, scaled Tree Protection Plan (TPP) and the related Arboricultural Method Statement (AMS) is submitted to and approved in writing by the Local Planning Authority (LPA). These shall include details of the specification and location of exclusion fencing, ground protection and any construction activity that may take place within the Root Protection Areas of trees (RPA) shown to scale on the TPP, including the installation of service routings. The AMS shall also include a pre commencement meeting with the LPA, ,supervisory regime for their implementation & monitoring with an agreed reporting process to the LPA. All works shall be carried out in strict accordance with these details when approved.
Reason:
To ensure good arboricultural practice in the interests of the maintenance of the character and appearance of the area and to comply with British Standard 5837:2012 ‘Trees in Relation to Design, demolition and Construction – Recommendations’ and policies Pc4 and Ho9 of the Reigate and Banstead Borough Local Plan.

6. The development hereby approved shall not be first occupied unless and until the proposed modified vehicular access to Castle Drive has been constructed in accordance with the approved plans and thereafter shall be kept permanently maintained.
Reason:
The above conditions are required in order that the development should not prejudice highway safety nor cause inconvenience to other highway users to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and the objectives of the NPPF 2012.

7. The development hereby approved shall not be first occupied unless and until space has been laid out within the site in accordance with the approved plans for vehicles to be parked and for vehicles to turn so that they may enter and leave the site in forward gear. Thereafter the parking and turning area shall be retained and maintained for their designated purposes.
Reason:
The above conditions are required in order that the development should not prejudice highway safety nor cause inconvenience to other highway users to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and the objectives of the NPPF 2012.

8. The development hereby approved shall not be first occupied unless and until facilities have been provided in accordance with the approved plans for the secure parking of 5 bicycles within the development site, and thereafter the said approved facilities shall be provided, retained and maintained to the satisfaction of the Local Planning Authority.
Reason:
The above conditions are required in order that the development should not prejudice highway safety nor cause inconvenience to other highway users to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and the objectives of the NPPF 2012.

9. No development shall commence until a Construction Transport Management Plan, to include details of:
(a) parking for vehicles of site personnel, operatives and visitors
(b) loading and unloading of plant and materials
(c) storage of plant and materials
has been submitted to and approved in writing by the Local Planning Authority. Only the approved details shall be implemented during the construction of the development.
Reason:
The above conditions are required in order that the development should not prejudice highway safety nor cause inconvenience to other highway users to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and the objectives of the NPPF 2012.

10. The development shall not be occupied until a plan indicating the positions, design, materials and type of boundary treatment to be erected has been submitted to and approved in writing by the Local Planning Authority. The boundary treatment shall be completed before the occupation of the development hereby permitted.
Reason:
To preserve the visual amenity of the area and protect neighbouring residential amenities with regard to the Reigate and Banstead Borough Local Plan 2005 policies Pc4 and Ho9.

11. The rooflights in the north elevation of the development hereby permitted shall be glazed with obscured glass which shall be fixed shut, apart from a top hung opening fanlight whose cill height shall not be less than 1.7 metres above internal floor level, and shall be maintained as such at all times.
Reason:
To ensure that the development does not affect the amenity of the neighbouring property by overlooking with regard to Reigate and Banstead Borough Local Plan 2005 policy Ho9.

INFORMATIVES

1. Your attention is drawn to the safety benefits of installing sprinkler systems as an integral part of new development. Further information is available at www.firesprinklers.info.

2. The applicant is encouraged to provide renewable technology within the development hereby permitted in order to reduce greenhouse gas emissions.

3. The applicant is advised that prior to the initial occupation of any individual dwelling hereby permitted, a 140 litre wheeled bin conforming to British Standard BSEN840 and a 60 litre recycling box should be provided for the exclusive use of the occupants of that dwelling. Prior to the initial occupation of any communal dwellings or flats, wheeled refuse bins conforming to British Standard BSEN840, separate recycling bins for paper/card and mixed cans, and storage facilities for the bins should be installed by the developer prior to the initial occupation of any dwelling hereby permitted. Further details on the required number and specification of wheeled bins and recycling boxes is available from the Council’s Neighbourhood Services on 01737 276501 or 01737 276097, or on the Council’s website at www.reigate-banstead.gov.uk. Bins and boxes meeting the specification may be purchased from any appropriate source, including the Council’s Neighbourhood Services Unit on 01737 276775.

4. You are advised that the Council will expect the following measures to be taken during any building operations to control noise, pollution and parking:
(a) Work that is audible beyond the site boundary should only be carried out between 08:00hrs to 18:00hrs Monday to Friday, 08:00hrs to 13:00hrs Saturday and not at all on Sundays or any Public and/or Bank Holidays;
(b) The quietest available items of plant and machinery should be used on site. Where permanently sited equipment such as generators are necessary, they should be enclosed to reduce noise levels;
(c) Deliveries should only be received within the hours detailed in (a) above;
(d) Adequate steps should be taken to prevent dust-causing nuisance beyond the site boundary. Such uses include the use of hoses to damp down stockpiles of materials, which are likely to generate airborne dust, to damp down during stone/slab cutting; and the use of bowsers and wheel washes;
(e) There should be no burning on site;
(f) Only minimal security lighting should be used outside the hours stated above; and
(g) Building materials and machinery should not be stored on the highway and contractors’ vehicles should be parked with care so as not to cause an obstruction or block visibility on the highway.
 

Further details of these noise and pollution measures can be obtained from the Council’s Environmental Health Services Unit.

In order to meet these requirements and to promote good neighbourliness, the Council recommends that this site is registered with the Considerate Constructors Scheme - www.ccscheme.org.uk/index.php/site-registration.

5. The applicant is advised that the essential requirements for an acceptable communication plan forming part of a Method of Construction Statement are viewed as: (i) how those likely to be affected by the site's activities are identified and how they will be informed about the project, site activities and programme; (ii) how neighbours will be notified prior to any noisy/disruptive work or of any significant changes to site activity that may affect them; (iii) the arrangements that will be in place to ensure a reasonable telephone response during working hours; (iv) the name and contact details of the site manager who will be able to deal with complaints; and (v) how those who are interested in or affected will be routinely advised regarding the progress of the work. Registration and operation of the site to the standards set by the Considerate Constructors Scheme (http://www.ccscheme.org.uk/) would help fulfil these requirements.

6. The permission hereby granted shall not be construed as authority to carry out any works on the highway. The applicant is advised that prior approval must be obtained from the Highway Authority Local highway Services Group (0300 200 1003), before any works are carried out on any footway, footpath,carriageway, or verge to form or modify a vehicle crossover to install dropped kerbs. Please see:
www.surreycc.gov.uk/roads-and-transport/road-permits-and-licences/vehicle-crossovers-or-dropped-kerbs

7. The developer is advised that as part of the detailed design of the highway works required by the above conditions, the County Highway Authority may require necessary accommodation works to street lights, road signs, road markings, highway drainage, surface covers, street trees, highway verges, highway surfaces, surface edge restraints and any other street furniture/equipment.

8. The developer is reminded that it is an offence to allow materials to be carried from the site and deposited on or damage the highway from uncleaned wheels or badly loaded vehicles. The Highway Authority will seek, wherever possible, to recover any expenses incurred in clearing, cleaning or repairing highway surfaces and prosecutes persistent offenders. (Highways Act 1980 Sections 131, 148, 149).

9. The use of a landscape/arboricultural consultant is considered essential to provide acceptable submissions in respect of the above relevant conditions. Replacement planting of trees and shrubs shall be in keeping with the character and appearance of the locality. There is an opportunity to incorporate structural landscape trees into the scheme to provide for future amenity and long term continued structural tree cover in this area. It is expected that the replacement structural landscape trees will be of Advanced Nursery Stock sizes with initial planting heights of not less than 4.5m with girth measurements at 1m above ground level in excess of 16/18cm.

10. The use of a suitably qualified arboricultural consultant is essential to provide acceptable submissions in respect of the arboricultural tree condition above. All works shall comply with the recommendations and guidelines contained within British Standard 5837.
 

• (Attachment: 9)Item 11 EXCHANGE HOUSE 229 LONDON ROAD NORTH (4M/bytes)

The Committee considered an application for change of use to create nine flats, with addition of light wells to front elevation, associated parking and external works.

RESOLVED that planning permission be GRANTED subject to the following conditions:

1. The development hereby permitted shall be begun before the expiration of three years from the date of this permission.
Reason:
To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2. The development hereby permitted shall be carried out in accordance with the following approved plans:

Plan Type           Reference Version Date Received
Location Plan      000                   A     01.11.2017
Floor Plan           001                           01.11.2017
Floor Plan           002                           01.11.2017
Existing Plans     003                           01.11.2017
Elevation Plan     004                           01.11.2017
Elevation Plan     005                           01.11.2017
Elevation Plan     006                           01.11.2017
Section Plan        007                           01.11.2017
Section Plan       008                            01.11.2017
Floor Plan           101                           01.11.2017
Floor Plan           102                            01.11.2017
Proposed Plans  103                           01.11.2017
Elevation Plan    104                            01.11.2017
Elevation Plan    105                            01.11.2017
Elevation Plan    106                            01.11.2017
Section Plan       P08                           01.11.2017

Reason:
To define the permission and ensure the development is carried out in accord with the approved plans and in accordance with National Planning Practice Guidance.

3. Notwithstanding the drawings, the proposed external finishing materials and details shall be carried out using the external facing materials and details specified below and there shall be no variation without the prior approval in writing of the Local Planning Authority;
(a) All tiles shall be of plain clay tiles of colour to match existing with clay ridge tiles.
(b) All external joinery shall be of painted timber
(c) All windows shall be casement windows shall be of white painted timber, with casements in each opening to ensure equal sightlines, set back behind the reveal at one brick depth (except for oriel and dormer windows). All windows shall have external patinated soldered lead cames of width to match existing and pane size to match existing or where missing reinstated to match the original pattern, except for the timber glazing bars on the front bay and any original etched glass. Notwithstanding the elevation drawing, the front ground floor windows shall be mullion and transom windows as existing, not full height casements.
(d) All render shall be painted roughcast to match existing.
(e) All brickwork shall be dark red stocks in Flemish bond to match existing.
(f) All rooflights shall be black painted metal conservation rooflights with at least one vertical glazing bar.
(g) All lightwell railings shall have a hedge or shrubbery planting equal to the height of the guarding planted by the first planting season and retained on an ongoing basis and managed to at least height hereafter or as otherwise agreed in writing by the local planning authority. Any losses through death or disease shall be remedied by replacement planting, to current landscape standards, within 1 year to maintain this feature.
(h) The front boundary shall have a privet hedge planted by the first planting season and retained on an ongoing basis or as otherwise agreed in writing by the local planning authority. Any losses through death or disease shall be remedied by replacement planting, to current landscape standards, within 1 year to maintain this feature. Any fencing shall close boarded and behind the line of the hedge.
Reason:
To ensure the materials used and the appearance of the development hereby permitted maintains the local distinctiveness of the building, with regards to policy Ho9 of the Reigate and Banstead Local Plan 2005.

4. No development shall commence including groundworks preparation or any partial demolition until all related arboricultural matters including tree protection measures, pre commencement meeting, arboricultural supervision and monitoring are implemented in accordance with the approved details contained in the Arboricultural Method Statement and Tree Protection Plan dated 15th October 2017 compiled by JN Tree Consultancy.
Reason:
To ensure good arboricultural practice in the interests of the maintenance of the character and appearance of the area and to comply with British Standard 5837:2012 ‘Trees in Relation to design, demolition and construction – Recommendations’ and policies Pc4 and Ho9 of the Reigate and Banstead.

5. No development or partial demolition shall commence on site until a scheme for the landscaping of the site including the retention of existing landscape features and the provision for a privet hedge along the front boundary has been submitted to and approved in writing by the LPA. Front boundary fencing shall be placed behind the hedge. Landscaping schemes shall include details of hard and soft landscaping, including any tree removal/retention, planting plans, written specifications (including cultivation and other operations associated with tree, shrub, and hedge or grass establishment), schedules of plants, noting species, plant sizes and proposed numbers/densities and an implementation and management programme.
All hard and soft landscaping work shall be completed in full accordance with the approved scheme and installed prior to occupation or within the first planting season following completion of the development hereby approved.

Any trees shrubs or plants planted in accordance with this condition which are removed, die or become damaged or become diseased within five years of planting shall be replaced within the next planting season by trees, shrubs of the same size and species.

Reason:
To ensure good arboricultural and landscape practice in the interests of the maintenance of the character and appearance of the area and to comply with policies Pc4 and Ho9 of the Reigate and Banstead Borough Local Plan 2005 and relevant British Standards including BS8545:2014.

6. Notwithstanding the submitted plans, shall not be first occupied unless and until space has been laid out within the site in accordance with a scheme to be submitted to and approved in writing by the Local Planning Authority for a minimum of 9 bikes to be parked in a covered, accessible, secure and well lit location. Thereafter the bike storage shall be retained and maintained for its designated purpose.
Reason:
In recognition of Planning Policy Guidance Note 13 - Transport.

7. The development hereby approved shall not be first occupied unless and until existing access/es from the site to London Road North have been permanently closed and any kerbs, verge, footway, fully reinstated.
Reason:
In order that the development should not prejudice highway safety nor cause inconvenience to other highway users and to meet the objective of the NPPF (2012), and to satisfy policy Mo5 and the Reigate and Banstead Borough Local Plan (2005).

8. No development shall commence until a Construction Transport Management Plan, to include details of:
(a) parking for vehicles of site personnel, operatives and visitors
(b) loading and unloading of plant and materials Planning Committee Agenda
(c) storage of plant and materials
(d) programme of works (including measures for traffic management)
(e) provision of boundary hoarding behind any visibility zones
(f) HGV deliveries and hours of operation
(g) construction vehicle routing to and from the site
(h) measures to prevent the deposit of materials on the highway
(i) on-site turning for construction vehicles
has been submitted to and approved in writing by the Local Planning Authority. Only the approved details shall be implemented during the construction of the development.
Reason:
The above conditions are required in order that the development should not prejudice highway safety nor cause inconvenience to other highway users to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and the objectives of the NPPF 2012.

9. The development hereby approved shall not be first occupied unless and until the proposed modified vehicular access to London Road North has been constructed in accordance with the approved plans.
Reason:
The above conditions are required in order that the development should not prejudice highway safety nor cause inconvenience to other highway users to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and the objectives of the NPPF 2012.

10. The development hereby approved shall not be first occupied unless and until space has been laid out within the site in accordance with the approved plans for vehicles to be parked and for vehicles to turn so that they may enter and leave the site in forward gear. Thereafter the parking / turning areas shall be retained and maintained for their designated purposes.
Reason:
The above conditions are required in order that the development should not prejudice highway safety nor cause inconvenience to other highway users to satisfy policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and the objectives of the NPPF 2012.

11. The development shall not be occupied until a plan indicating the positions, design, materials and type of boundary treatment to be erected has been submitted to and approved in writing by the Local Planning Authority. The boundary treatment shall be completed before the occupation of the development hereby permitted.
Reason:
To preserve the visual amenity of the area and protect neighbouring residential amenities with regard to the Reigate and Banstead Borough Local Plan 2005 policies Ho9 and Pc4.

INFORMATIVES

1. Your attention is drawn to the safety benefits of installing sprinkler systems as an integral part of new development. Further information is available at www.firesprinklers.info.

2. The applicant is encouraged to provide renewable technology within the development hereby permitted in order to reduce greenhouse gas emissions.

3. The applicant is advised that prior to the initial occupation of any individual dwelling hereby permitted, a 140 litre wheeled bin conforming to British Standard BSEN840 and a 60 litre recycling box should be provided for the exclusive use of the occupants of that dwelling. Prior to the initial occupation of any communal dwellings or flats, wheeled refuse bins conforming to British Standard BSEN840, separate recycling bins for paper/card and mixed cans, and storage facilities for the bins should be installed by the developer prior to the initial occupation of any dwelling hereby permitted. Further details on the required number and specification of wheeled bins and recycling boxes is available from the Council’s Neighbourhood Services on 01737 276501 or 01737 276097, or on the Council’s website at www.reigate-banstead.gov.uk. Bins and boxes meeting the specification may be purchased from any appropriate source, including the Council’s Neighbourhood Services Unit on 01737 276775.

4. You are advised that the Council will expect the following measures to be taken during any building operations to control noise, pollution and parking:
(a) Work that is audible beyond the site boundary should only be carried out between 08:00hrs to 18:00hrs Monday to Friday, 08:00hrs to 13:00hrs Saturday and not at all on Sundays or any Public and/or Bank Holidays;
(b) The quietest available items of plant and machinery should be used on site. Where permanently sited equipment such as generators are necessary, they should be enclosed to reduce noise levels;
(c) Deliveries should only be received within the hours detailed in (a) above;
(d) Adequate steps should be taken to prevent dust-causing nuisance beyond the site boundary. Such uses include the use of hoses to damp down stockpiles of materials, which are likely to generate airborne dust, to damp down during stone/slab cutting; and the use of bowsers and wheel washes;
(e) There should be no burning on site;
(f) Only minimal security lighting should be used outside the hours stated above; and
(g) Building materials and machinery should not be stored on the highway and contractors’ vehicles should be parked with care so as not to cause an obstruction or block visibility on the highway.

Further details of these noise and pollution measures can be obtained from the Council’s Environmental Health Services Unit.
In order to meet these requirements and to promote good neighbourliness, the Council recommends that this site is registered with the Considerate Constructors Scheme - www.ccscheme.org.uk/index.php/site-registration.

5. The applicant is advised that the essential requirements for an acceptable communication plan forming part of a Method of Construction Statement are viewed as: (i) how those likely to be affected by the site's activities are identified and how they will be informed about the project, site activities and programme; (ii) how neighbours will be notified prior to any noisy/disruptive work or of any significant changes to site activity that may affect them; (iii) the arrangements that will be in place to ensure a reasonable telephone response during working hours; (iv) the name and contact details of the site manager who will be able to deal with complaints; and (v) how those who are interested in or affected will be routinely advised regarding the progress of the work. Registration and operation of the site to the standards set by the Considerate Constructors Scheme (http://www.ccscheme.org.uk/) would help fulfil these requirements.

6. The developer is reminded that it is an offence to allow materials to be carried from the site and deposited on or damage the highway from uncleaned wheels or badly loaded vehicles. The Highway Authority will seek, wherever possible, to recover any expenses incurred in clearing, cleaning or repairing highway surfaces and prosecutes persistent offenders. (Highways Act 1980 Sections 131, 148, 149).

7. The use of a suitably qualified arboricultural consultant is essential to provide acceptable supervision and monitoring in respect of the arboricultural issues in respect of the above condition. All works shall comply with the recommendations and guidelines contained within British Standard 5837.

8. The use of landscape/arboricultural consultant is considered essential to provide acceptable submissions in respect of the above relevant conditions. The planting of trees and shrubs shall be in keeping with the character and appearance of the locality and have a strong native influence. The privet hedge shall comprise of 1.2m whips planted at 45cm centres in a double staggered row. There is an opportunity to incorporate structural landscape trees into the scheme to provide for future amenity and long term continued structural tree cover in this area. It is expected that the replacement structural landscape trees will be of Advanced Nursery Stock size with initial planting heights of not less than 4.5m, with girth measurements at 1m above ground level in excess of 16/18cm.

9. The developer/applicant must ensure that their proposal, both during construction and after completion of works on site does not:
(a) Encroach onto Network Rail land
(b) Affect the safety, operation or integrity of the company’s railway and its infrastructure
(c) Undermine its support zone
(d) Damage the company’s infrastructure
(e) Place additional load on cuttings
(f) Adversely affect any railway land or structure
(g) Over-sail or encroach upon the air-space of any Network Rail land
(h) Cause to obstruct or interfere with any works or proposed works or Network Rail development both now and in the future
As the site is adjacent to Network Rail’s operation railway infrastructure, Network Rail strongly recommends the development contacts AssetProtectionSussex@networkrail.co.uk prior to any works commencing on site. Network Rail strongly recommends the development agrees an Asset Protection Agreement with Network Rail to enable approval of detailed works. More information can also be obtained at https://www.networkrail.co.uk/communities/lineside-neighbours/working-by-the-railway/
 

• (Attachment: 10)Item 12 TADWORTH CONSERVATION REPORT (171K/bytes)

The Committee received a report proposing the designation of part of Tadworth as a Conservation Area.

It was noted that Conservation Areas were legally defined as being areas of special architectural or historic interest which it was desirable to preserve or enhance, and that the Council had a statutory duty to regularly review designations and boundaries.

The area of Tadworth proposed for designation encompassed the Victorian and Edwardian heart of the village around the railway station and it was noted that designation of the area would not affect operational issues regarding the running of the railway line.

Officers advised that, subject to committee approval, this would be the 22nd area of the borough to be designated as a Conservation Area.

Members thoroughly endorsed the proposal and it was accordingly

RESOLVED:

1. that the area around Tadworth station, as delineated on the plan in Appendix 1, be DESIGNATED as a new Conservation Area under sections 69 and 70 of the Planning (Listed Buildings and Conservation Areas) Act 1990; and

2. that officers be authorised to formally consult on the designation of the proposed Tadworth Conservation Area and to report back to the Planning Committee on the outcome of the consultation.
 
 

• (Attachment: 11)Item 13 Q3 PERFORMANCE REPORT (679K/bytes)

The Committee received its regular quarterly performance report, covering the third quarter of 2017/18.

Table 1 set out information on

• the time taken to determine applications;
• appeals;
• enforcement; and
• application workload.

The Committee was pleased to note that all performance targets continued to be either met or exceeded.

Officers further reported that Reigate and Banstead issued the most enforcement notices in Surrey and was amongst the top 15 nationally, although this was not captured within the statistics in the present report.

The Committee expressed its wish to receive regular quarterly reports on appeals, and officers undertook to add these to future agenda.

It was agreed that it would also be useful to promote the enforcement statistics publicly to raise public awareness on how how positive and proactive the Council was in its response to planning breaches.

Table 2 analysed the time taken to input applications, from which it could be seen that applications were being registered in under half the time taken at the start of the year, due primarily to vacant posts in the team having been filled.

The Committee was pleased to note the high performance levels recorded and now being regularly achieved.

The report also explained the methodology used internally to ensure that all third party correspondence was registered within five days.

Officers had reviewed whether it would be possible to generate an automated report, capturing the time taken but this was not possible at present and it would involve considerable additional resources to be able to provide this information.

Members discussed the on-line procedure for registration and whether it was sufficiently user-friendly to encourage its use. In particular, they commented upon the inclusion of tick boxes which did not relate to relevant planning grounds for objection, the very limited capacity within the field for typing in text, and the lack of a facility to add attachments.

Officers recognised that the current online registration system had its limitations and undertook to review whether improvements could be made and to keep members informed.

RESOLVED that the report be NOTED.
 

None