Meeting documents

• (Attachment: 1)Minutes

RESOLVED that the Minutes of the Extraordinary and Ordinary meetings of Council held on 17th December 2015 be approved as a correct record and signed.

• (Attachment: 2)Minutes

RESOLVED that the Minutes of the Extraordinary and Ordinary meetings of Council held on 17th December 2015 be approved as a correct record and signed.

Councillors Mrs J.S. Bray, N. Harris, A.C.J. Horwood, D. Jackson, R.S. Mantle, P. Shillinglaw and J.M. Stephenson.

The following Councillors declared interests as shown below in relation to the designation of a Polling Place at Merstham Village Hall:

• Councillor M.A. Brunt: Non pecuniary interest as his wife was the Chairman of the Merstham Village Trust;
• Councillor G. Crome: Pecuniary interest as a Trustee of the Merstham Village Trust; and
• Councillor F. Kelly: Non pecuniary interest as his wife was the Secretary of the Merstham Village Trust.
 

None.

With the agreement of the Mayor the Leader of the Council, Councillor V.W. Broad made a statement to the Council in relation to the Horley Business Park.

Four questions were asked and responses given in accordance with Council Procedure Rule 2.14 and the Order paper circulated at the meeting as follows:

Question by: Mrs J. Barnett

Answered by: Executive Member for Property and Regeneration (Councillor Mrs N. J. Bramhall)

Subject: Horley Business Park

Question by: Patsy Coler

Answered by:  Executive Member for Property and Regeneration (Councillor Mrs N. J. Bramhall)

Subject: Bayhorne Fishers Farm related to the proposed Horley Business Park
 

Question by: Mr B. Horne

Answered by:  Leader of the Council (Councillor V.W. Broad)

Subject: Communication System in the New Council Chamber
 

Question by: Mr J. Bolton

Answered by:  Executive Member for Planning and Development (Councillor T. Schofield)

Subject: Congestion on the roads
 

Note: For more information on responses to Council questions see this page on the Council’s website:

http://www.reigate-banstead.gov.uk/downloads/download/441/full_council_questions_and_observations  
 

Five questions were asked and responses given in accordance with Council Procedure Rule 2.15 and the Order paper circulated at the meeting.

Details were as follows:

Question by: Cllr. J.C.S. Essex

Answered by: Executive Member for Property and Regeneration (Councillor Mrs N.J. Bramhall)

Subject: Horley Business Park – Potential Demand

Question by: Cllr M.A. Brunt

Answered by: Executive Member for Property and Regeneration (Councillor Mrs N.J. Bramhall)

Subject: Merstham Regeneration project
 

Question by: Cllr R.W. Coad

Answered by:  Executive Member for Property and Regeneration (Councillor Mrs N.J. Bramhall)

Subject: Redhill Regeneration work progress
 

Question by: Cllr. J.C.S. Essex

Answered by: Executive Member for Property and Regeneration (Councillor Mrs N.J. Bramhall)

Subject: Written Response Expenditure on “Airport City Gatwick” project
 

Question by: Cllr. J.C.S. Essex

Answered by: Executive Member for Planning and Development (Councillor T. Schofield)

Subject: Written Response Coast to Capital LEP Strategic Economic Plan

 Note: For more information on responses to Council questions see this page on the Council’s website:

http://www.reigate-banstead.gov.uk/downloads/download/441/full_council_questions_and_observations
 

• (Attachment: 3)Item 8: Recommendations of the Executive (232K/bytes)

Consideration of Minute 88 (Budget 2016/17) and Minute 89 (Council Tax Setting 2016/17) were dealt with in accordance with a procedure note that had been prepared and circulated to all Members (prior to the meeting) in accordance with Council Procedure Rule 2.8.4.

For Recommendation (i) to Minute 88 (Budget 2016/17) voting was recorded in accordance with Council Procedure Rule 2.21.3 as follows:

For (42): Councillors Mrs R.H. Absalom, D. Allcard, M. Blacker, Mrs N.J. Bramhall, S.T. Bramhall, V.W. Broad, M.A. Brunt, J. Clarke, R.W. Coad, G.P. Crome, J. Durrant, J.M. Ellacott, K. Foreman, J.S. Godden, Dr Z. Grant-Duff, Dr L.R. Hack, R. Harper, N.D. Harrison, E. Humphreys, A.J. Kay, F. Kelly, G.J. Knight, S.A. Kulka, A.M. Lynch, Mrs R. Mill, R.C. Newstead, S. Parnall, J. Paul, D.J. Pay, D.T. Powell, Mrs R. Renton, S. Rickman, Mrs D.A. Ross-Tomlin, T. Schofield, M.J. Selby, Mrs J.M.A. Spiers, B.A. Stead, C. Stevens Ms B.J. Thomson, Mrs R.S. Turner, S.T. Walsh and C.T.H. Whinney.

Against (2): Councillors J.C.S. Essex and B. Truscott.

Abstained (0).

On Minute 89 (Council Tax Setting 2016/17) the Mayor drew attention to revised Annexes to support the recommendations from the Executive that were circulated to all Members in the Addendum at the meeting.

For Recommendations (i) to (vii) to Minute 89 (Council Tax Setting 2016/17) voting was recorded in accordance with Council Procedure Rule 2.21.3 as follows:

For (44): Councillors Mrs R.H. Absalom, D. Allcard, M. Blacker, Mrs N.J. Bramhall, S.T. Bramhall, V.W. Broad, M.A. Brunt, J. Clarke, R.W. Coad, G.P. Crome, J. Durrant, J.M. Ellacott, J.C.S. Essex, K. Foreman, J.S. Godden, Dr Z. Grant-Duff, Dr L.R. Hack, R. Harper, N.D. Harrison, E. Humphreys, A.J. Kay, F. Kelly, G.J. Knight, S.A. Kulka, A.M. Lynch, Mrs R. Mill, R.C. Newstead, S. Parnall, J. Paul, D.J. Pay, D.T. Powell, Mrs R. Renton, S. Rickman, Mrs D.A. Ross-Tomlin, T. Schofield, M.J. Selby, Mrs J.M.A. Spiers, B.A. Stead, C. Stevens, Ms B.J. Thomson, B. Truscott, Mrs R.S. Turner, S.T. Walsh and C.T.H. Whinney.

Against (0).

Abstained (0).

RESOLVED that the Recommendations of the Executive under:
(i) Minute 79 (Community Infrastructure Levy: Approval and Implementation) be adopted;
(ii) Minute 80 (Schedule of Meetings 2016/17) be adopted;
(iii) Minute 88 (Budget 2016/16) be adopted;
(iv) Minute 89 (Council Tax Setting 2016/17) and revised Annexes be adopted; and
(v) Minute 91 (New Contract Procedure Rules) be adopted.
 

Deputy Leader and Executive Member for Parks and Recycling, Councillor A.J. Kay

• Councillor A.J. Kay, Deputy Leader and Executive Member for Parks and Recycling made a Statement in relation to the opportunities to commemorate the Queen’s 90th year with the ‘Clean for the Queen’ initiative.
 

• (Attachment: 4)Item 10: Pay Policy Statement Report inc. Annexes (342K/bytes)

The Chief Executive introduced a report on the need for the Council to adopt a pay policy statement for 2016/17 in accordance with the requirements of the Localism Act 2011. The report set out relevant statutory powers, issues for the Council to consider and legal and financial implications. The report had appended to it a proposed pay policy statement for 2016/17. The recommendation set out in the report was moved by Councillor V.W. Broad and seconded by Councillor Mrs R. Renton, whereupon it was

RESOLVED that the Pay Policy Statement for the year 2016/17 be confirmed.
 

• (Attachment: 5)Item 11: Designation of Polling Place Report (55K/bytes)

Council received a report on the designation of a polling place for the polling district of Merstham as provided for under the Representation of the People Act 1983.

In particular the Council considered the proposed provision of Merstham Village Hall as a polling place to replace Merstham Primary School which, at the time of preparing the report, was not available to accommodate a polling station for May 2016.

The report was presented by the Electoral Registration Officer and Returning Officer and the recommendation as set out was then moved by Councillor J.M. Ellacott and seconded by Councillor Mrs R. Turner and it was

RESOLVED that the Merstham Village Hall, Station Road North, Merstham RH1 3ED be designated the polling place for the MER1 polling district of Merstham.

Note: Councillor G. Crome left the meeting for this item following his declaration of a pecuniary interest in the matter.
 

RESOLVED that Mrs T. Jessup be appointed as a Member of the Independent Remuneration Panel for a period of a further two years up to and including the 2017/18 Municipal Year.

None.

The Mayor reported on the following:

• The successes of the YMCA East Surrey, one of the Mayor’s chosen charities, and their ambitions for the future. The Council showed their appreciation to the guests from YMCA in attendance for all of their community work.

• The arrangements for the Arts & Craft Fair being held at the Town Hall on 12th February 2016.

• That on Monday 14th March at 10am there would be a flag raising ceremony to mark Commonwealth Day at the ceremonial entrance area to the Town Hall.

• The success of the Holocaust Memorial Service held on Tuesday 26 January at Reigate School attended by nearly 300 guests from a wide range of community groups.

• The arrangements for a Ladies fund raising Lunch to be held on Tuesday 8 March (International Women’s Day) at the Black Horse in Reigate.

• a Black & White May Ball (with speaker Simon Weston) being arranged for Friday 13 May at Reigate Manor Hotel.