Issue - meetings

Calendar of Meetings 2020/21

Meeting: 30/01/2020 - Executive (Item 87)

87 Calendar of Meetings 2020/21

To recommend the draft Calendar of Meetings for 2020/21, to Council.

Supporting documents:

Decision:

RECOMMENDED: That the Calendar of Meetings for the 2020/21 Municipal Year be approved.

 

Minutes:

Councillor Brunt, the Leader of the Council, presented a report with a proposed Calendar of meetings for the 2020/21 Municipal Year. The draft calendar drew upon experience, and consultation with Members and Officers to ensure that business would be accomplished efficiently. Accordingly, a new August meeting of the Executive had been introduced.

In response to a question, the Leader of the Council advised that the August meeting of the Executive would be subject to the statutory duty to give notice of any key decisions to be taken, in the same way that all Executive meetings were.

 

RECOMMENDED: That the Calendar of Meetings for the 2020/21 Municipal Year be approved.

Reason for decision: To establish a timetable to ensure the efficient and effective conduct of Council business for the forthcoming municipal year.

Alternative options: To amend the draft timetable set out.

 


Meeting: 17/12/2019 - Overview and Scrutiny Committee (Item 21)

21 Calendar of Meetings 2020/21

To consider the proposed Calendar of Meetings 2020/21.

Supporting documents:

Minutes:

Members considered the proposed Calendar of Meetings for the 2020/21 Municipal Year.

The Calendar of Meetings 2020/21 draws upon the pattern of previous years and is designed to ensure all business is accomplished as efficiently as possible. The proposed Schedule of Meetings was due to go to the Executive meeting on 30 January 2020 for approval by full Council at its meeting on 13 February 2020.

It was noted that:

·         The Employment Committee meets quarterly and on a separate evening to reflect the Committee’s revised Terms of Reference.

·         The Commercial Ventures Executive Sub-Committee (CVESC) has agreed to meet formally every two months for an hour before each Executive meeting. The informal CVESC will meet every other month (between the formal meetings).

·         The deadline for the publication of the Council’s annual Statement of Accounts and the opinion of External Auditors is 31 July 2020. The Executive meeting has therefore been set for Tuesday 28 July 2020 to allow enough time to finalise the Statement of Accounts. In 2021, the Executive meeting will be moved to Tuesday 27 July 2021.

·         Leader’s group requested an additional Executive meeting in mid-August 2020.

·         As in previous years, meetings of the Licensing & Regulatory Committee and its subcommittees and the Standards Committee had not been scheduled except for the initial meetings to make appointments to the Chair. The first meeting of the Licensing & Regulatory Committee will be combined with a training session.

·         As the initial Standards Committee is expected to be brief, this has been scheduled on the same evening as the Overview and Scrutiny Committee on 11 June 2020.

·         The proposed schedule includes indicative dates for meetings at the start of the 2021-22 Municipal Year to assist with planning for future business. These dates will be confirmed as part of the Calendar of Meetings for 2021-22.

Members made no comments on the public meetings listed but asked if informal meetings such sub-committees and planning forums could be added to the Calendar. As the Calendar of Meetings 2021/22 listed external public meetings, officers agreed to supply a separate Calendar for internal meetings.

It was confirmed that the additional Executive meeting date in August was scheduled as a contingency date, in case it was needed.

RESOLVED: that the Calendar of Meetings 2020/21 be noted and its observations provided to the Executive for its meeting on 30 January 2020.