Issue - meetings

RESOLVED that:

i)        the significant progress that has been made to conclude stage 3 of the project since the last report to Executive in December 2019, was noted.

ii)        the Director of Place Services, in consultation with the Leader, Deputy Leader and Executive Member for Place and Economic Prosperity, be authorised to now enter into:

-          a building contract with Vinci Construction UK Ltd in accordance with the contract sum and terms provided in Part 2 of this agenda;

-          a deed of variation to a pre-sale agreement with Delph in accordance with the terms provided in Part 2 of this agenda;

iii)       that the Director of Place Services, in consultation with the Leader, Deputy Leader and Executive Member for Place and Economic Prosperity, be authorised to make any necessary changes to the terms or contract sums provided that they are within the financial parameters in part 2 of this agenda, before entering into the building contract and deed of variation;

iv)       following the noting of exempt information in Part 2 of this report and (ii) above, the Head of Place Delivery, now progresses stage 4 of the project, including the implementation and construction of the development, in accordance with the exempt information provided in Part 2 of this agenda.

v)       that delegations previously authorised to the Head of Property in all previous reports to Executive, in relation to Marketfield Way, are now made by the Head of Place Delivery.

          Cllr Archer introduced the Property and Construction Consultant from Gardiner & Theobald. 

Clerk’s Note: The meeting moved to Part 2 section of the agenda to consider the exempt information before returning to Part 1.

The Council continued to make significant progress to bring forward Marketfield Way and was now in a position to enter into a formal building contract with Vinci Construction UK Ltd and a variation to a pre-sale agreement with Delph in accordance with the terms set out in the exempt Part 2 of the report.

The Council had acquired all land and property rights at the site and had achieved vacant possession.  The public highway and car park had been closed.  The enabling works had progressed which included the demolition of buildings, diversion of statutory services and commencement of piling.

The severe economic uncertainty that had been created by COVID-19 had affected the Council’s ability to finalise terms with commercial tenants and the consideration of how the Council intended to mitigate against the effects of Covid-19 were set out in the exempt Part 2 of the report.

Cllr Brunt confirmed the project was an important investment for economic recovery for Redhill. 

RESOLVED that:

i)        the significant progress that has been made to conclude stage 3 of the project since the last report to Executive in December 2019, was noted.

ii)        the Director of Place Services, in consultation with the Leader, Deputy Leader and Executive Member for Place and Economic Prosperity, be authorised to now enter into:

-          a building contract with Vinci Construction UK Ltd in accordance with the contract sum and terms provided in Part 2 of this agenda;

-          a deed of variation to a pre-sale agreement with Delph in accordance with the terms provided in Part 2 of this agenda

iii)       the Director of Place Services, in consultation with the Leader, Deputy Leader and Executive Member for Place and Economic Prosperity, be authorised to make any necessary changes to the terms or contract sums provided that they are within the financial parameters in part 2 of this agenda, before entering into the building contract and deed of variation;

iv)       following the CVESC noting the exempt information in Part 2 of the report and (ii) above, the Head of Place Delivery, now progresses stage 4 of the project, including the implementation and construction of the development, in accordance with the exempt information provided in Part 2 of this agenda.

v)       delegations previously authorised to the Head of Property in all previous reports to Executive, in relation to Marketfield Way, are now made by the Head of Place Delivery.

Reason for decision:

The Council had continued to make significant progress to bring forward Marketfield Way and was now in a position to enter into a building contract and a variation to a pre-sale agreement in accordance with the terms set out in Part 2 of this report.

Alternative Options:

i)        To complete the enabling works only and delay entering into a building contract  ...  view the full minutes text for item 6