Issue - meetings

Shareholder Actions for (a) Greensand Holdings Limited; and, (b) Horley Business Park Development LLP.

RESOLVED, as shareholder representative for Greensand Holdings Limited (the Company), a company 100% owned by RBBC:

i.               To receive the Company’s Directors’ Report and Audited Financial Statements for the year ended 31 December 2020 set out in the exempt report of the agenda;

ii.              To approve the re-appointment of Kreston Reeves LLP as auditor for Greensand Holdings Limited for the year to 31 December 2021;

iii.             For the auditor appointed to Greensand Holdings Limited in (ii) above, to authorise the Directors of the Company to fix the auditors’ remuneration for the year to 31 December 2021 as set out in the exempt report of the agenda;

iv.            To authorise the Portfolio Holder for Investment and Companies to sign on behalf of the shareholder, RBBC, the shareholder ordinary resolution confirming (i.) to (iii.) above as set out in the exempt report of the agenda.

RESOLVED, as partner representative for Horley Business Park Development LLP (the Company), a company part-owned by Reigate and Banstead Borough Council (RBBC):

v.              To receive the Horley Business Park Development LLP’s Annual Report and Financial Statements for the year ended 31 December 2020, set out in the exempt report of the agenda;

vi.            To direct the RBBC Board Representatives of the Company to approve the Annual Report and Financial Statements for the year to 31 December 2020;

vii.           To authorise the RBBC Board Representatives of the Company to approve the reappointment of Moore Kingston Smith LLP as auditor for Horley Business Park Development LLP (the Company) for the year to 31 December 2021; and

viii.          For the auditor appointed to Horley Business Park Development LLP in (vii) above, authorise the RBBC Board Representatives of the Company to fix the auditors’ remuneration for the year to 31 December 2021, as set out in the exempt report of the agenda.

The Sub-Committee considered two reports in respect of shareholder actions for Greensand Holdings Limited, a company 100% owned by the Council; and, Horley Business Park Development LLP, a company which was part-owned by the Council.

The first report related to Greensand Holdings Limited, which recommended that the Shareholder Representative for Greensand received Greensand’s accounts to 31 December 2020; and approve the re-appointment of Kreston Reeves as auditor and authorise the Directors of the Company to fix the auditors’ remuneration; and authorise the signing of the shareholder ordinary resolution for the record; and

The second report related to Horley Business Park Development LLP, which recommended that the Council’s Partnership Representative receive its accounts to 31 December 2020; and directed the Council’s Board Representatives for the Company to approve those accounts and approve the re-appointment of Moore Kingston Smith as auditor and fix the auditors’ remuneration. 

The recommendations, as set out in the reports, allowed the companies to meet their obligations under the Companies Act 2006 and their constitutions.

RESOLVED, as shareholder representative for Greensand Holdings Limited (the Company), a company 100% owned by RBBC:

i.               To receive the Company’s Directors’ Report and Audited Financial Statements for the year ended 31 December 2020 set out in the exempt report of the agenda;

ii.              To approve the re-appointment of Kreston Reeves LLP as auditor for Greensand Holdings Limited for the year to 31 December 2021;

iii.             For the auditor appointed to Greensand Holdings Limited in (ii) above, to authorise the Directors of the Company to fix the auditors’ remuneration for the year to 31 December 2021 as set out in the exempt report of the agenda;

iv.            To authorise the Portfolio Holder for Investment and Companies to sign on behalf of the shareholder, RBBC, the shareholder ordinary resolution confirming (i.) to (iii.) above as set out in the exempt report of the agenda.

RESOLVED, as partner representative for Horley Business Park Development LLP (the Company), a company part-owned by Reigate and Banstead Borough Council (RBBC):

v.              To receive the Horley Business Park Development LLP’s Annual Report and Financial Statements for the year ended 31 December 2020, set out in the exempt report of the agenda;

vi.            To direct the RBBC Board Representatives of the Company to approve the Annual Report and Financial Statements for the year to 31 December 2020;

vii.           To authorise the RBBC Board Representatives of the Company to approve the reappointment of Moore Kingston Smith LLP as auditor for Horley Business Park Development LLP (the Company) for the year to 31 December 2021; and

viii.          For the auditor appointed to Horley Business Park Development LLP in (vii) above, authorise the RBBC Board Representatives of the Company to fix the auditors’ remuneration for the year to 31 December 2021, as set out in the exempt report of the agenda.

To consider any exempt business in relation to the accounts and auditor appointment of the Horley Business Park Development LLP and Greensand Holdings Limited.

The Sub-Committee noted the exempt information within the exempt reports and no questions or concerns were raised.