Agenda and minutes

To confirm as a correct record the Minutes of the previous meeting.

RESOLVED that the minutes of the meeting held on 21 February 2018 be confirmed as a correct record and signed.

To receive any apologies for absence.

Apologies for absence were received from Councillor Bray (substitute: Councillor Whinney).

To receive any declarations of interest.

There were no declarations of interest.

To note the addendum tabled at the meeting which provides an update on the agenda of planning applications before the Committee.

An addendum was circulated at the meeting to provide an update on matters arising after the agenda was published.

Demolition of existing building to provide 50 residential units (including affordable housing) and a community hall, together with bicycle spaces, plant, internal refuse storage, roof-garden and associated landscaping.

The Committee considered an application for demolition of the existing building to provide 50 residential units (including affordable housing) and a community hall, together with bicycle spaces, plant, internal refuse storage, roof-garden and associated landscaping.

Members asked for an informative to be added to the permission, in respect of the Construction Transport Management Plan, encouraging the developer to liaise closely with other developers in the area to ensure that traffic management across all sites was designed to cause the least disturbance possible.

The Committee also agreed that an informative should be added, encouraging Network Rail to take the opportunity to upgrade the subway and clear the neighbouring pathways which would enhance the overall landscaping.

RESOLVED that planning permission be GRANTED subject to:

(a)  the completion of all documentation required to create a planning obligation under Section 106 of the Town and Country Planning Act 1990 (as amended) to secure:

(i)        seven units of affordable housing as shared equity tenure;

(ii)       the provision of a new community facility to an agreed shell & core specification and transfer of a long-leasehold interest in the facility to the Borough Council at a peppercorn and otherwise reasonable terms;

(iii)      a contribution of £200,000 towards the internal fit-out of the community facility;

(iv)      car club membership for all residents for a period of three years;

(v)       a contribution of £4,600 towards the monitoring of a Travel Plan for the development; and

(vi)      the Council’s legal costs in preparing the agreement.

In the event that a satisfactorily completed obligation is not received by 31 June 2018 or such longer period as may be agreed, the Head of Places and Planning be authorised to refuse permission for the following reason:

The proposal fails to make adequate provision for: affordable housing, the satisfactory replacement of the existing community use and measures to promote sustainable travel and is therefore contrary to policies Cf1, Mo4 and Mo7 of the Reigate and Banstead Borough Local Plan 2005 and policies CS12, CS15 and CS17 of the Reigate and Banstead Core Strategy 2014.

(b)       an informative encouraging the developer to liaise with other developers in the area on their Construction Management Plans to mitigate disturbance;

(c)       an informative encouraging the neighbouring landowner to undertake improvements to the subway and pathways; and

(d)       the following conditions:

1.    The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason:

To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2.    The development hereby permitted shall be carried out in accordance with the following approved plans:

Demolition of an existing house and construction of a new building containing seven flats and a basement car park.

The Committee considered an application for demolition of an existing house and construction of a new building containing seven flats and a basement car park.

An accompanied site inspection was undertaken in respect of this application.

Two members of the public spoke against the application and the applicant’s representative spoke in its favour.

The reasons for refusal were proposed and seconded.

RESOLVED that Planning permission be REFUSED.

Demolition of existing commercial buildings and the erection of 5 no. dwellings with associated external works.

The Committee considered an application for demolition of the existing commercial buildings and erection of five dwellings with associated external works.

RESOLVED that planning permission be GRANTED subject to the following conditions:

1.            The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason:

To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2.            The development hereby permitted shall be carried out in accordance with the following approved plans:

Reason:

To define the permission and ensure the development is carried out in accord with the approved plans and in accordance with National Planning Practice Guidance.

3.            No development shall take place until the developer obtains the Local Planning Authority’s written approval of details of both existing and proposed ground levels and the proposed finished ground floor levels of the buildings. The development shall be carried out in accordance with the approved levels.

            Reason:

To ensure the Local Planning Authority are satisfied with the details of the proposal and its relationship with adjoining development and to safeguard the visual amenities of the locality with regard to Reigate and Banstead Borough Local Plan 2005 policy Ho9.

4.            Notwithstanding the drawings, the proposed external finishing materials and details shall be carried out using the external facing materials and details specified below and there shall be no variation without the prior approval in writing of the Local Planning Authority;

a)    The roof shall be of the north block shall be of handmade or handcrafted clay plain tiles with clay ridge tiles and the roof of the house to Blackborough Road shall be of natural slate with clay ridge tiles unless otherwise agreed in writing by the LPA.

b)    The walls shall be of handmade sandfaced multistock brick in flemish bond unless otherwise agreed in writing by the LPA.

c)    The windows of the house to Blackborough Road shall be white painted timber vertically sliding sashes with external glazing bars of traditional profile set back behind the reveal at one brick depth, with gauged brick arches.

d)    The windows to the northern block shall be white painted timber casements with casements in each opening to ensure equal sightlines or vertically sliding sashes, with external glazing bars of traditional profile, set back behind the reveal at one brick depth, with gauged brick arches.

e)    The first floor elevations facing the cemetery shall be tile hung in handmade sandfaced plain clay tiles.

f)     The rooflights shall be black painted metal conservation rooflights with single vertical glazing bars of traditional profile.

g)    All bargeboards shall be of white painted timber with architrave mouldings and straight  ...  view the full minutes text for item 126.

Demolition of stable and storage barn to be replaced by two bungalows with associated parking.

The Committee considered an application for demolition of the stable and storage barn and the erection of two bungalows with associated parking.

The Committee commented on the extensive use of brickwork in the proposed plans, and expressed a preference for greater use of wood cladding to reflect the character of the Green Belt.  It was noted that use of materials would be controlled by condition and that the Chairman and Ward Members would be consulted and invited to comment in the usual manner.

RESOLVED that planning permission be GRANTED subject to the following conditions:

1.         The development hereby permitted shall be carried out in accordance with the following approved plans.

Reason:

To define the permission and ensure the development is carried out in accord with the approved plans and in accordance with National Planning Practice Guidance.

Note: Should alterations or amendments be required to the approved plans, it will be necessary to apply either under Section 96A of the Town and Country

Planning Act 1990 for non-material alterations or Section 73 of the Act for minor material alterations. An application must be made using the standard application forms and you should consult with us, to establish the correct type of application to be made.

Plan Type                 Reference                             Version         Date Received

Survey Plan              UNNUMBERED                                           05.01.2018

Block Plan                 UNNUMBERED                   A                     02.03.2018

Combined Plan        UNNUMBERED                   A                     02.03.2018

Site Layout Plan      UNNUMBERED                   A                     02.03.2018

Location Plan           UNNUMBERED                   A                     02.03.2018

Elevation Plan          UNNUMBERED                   A                     02.03.2018

2.         The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason:

To comply with Section 91(1) of the Town and Country Planning Act

1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004

3.         No development shall take place until samples of the materials to be used in the construction of the external surfaces, including fenestration and roof, have been submitted to and approved in writing by the Local Planning Authority, and on development shall be carried out in accordance with the approved details.

Reason:

To ensure that a satisfactory external appearance is achieved of the

development with regard to Reigate and Banstead Borough Local Plan 2005 policies Ho9 and Ho13.

4.         No development shall commence until details of hard and soft landscaping is submitted to and approved in writing by the Local Planning Authority (LPA). These shall include frontage tree and hedge planting and any other existing or proposed, soft or hard, landscaping in the front garden area, or adjacent to boundaries where appropriate. The soft landscape details shall include an establishment maintenance schedule for a minimum of 2 years, full planting specifications, planting sizes & densities. Upon implementation of the approved development all the landscaping works shall be carried out in strict accordance with the landscape details as approved, and these shall be completed, before building completion, occupation or use of the approved development whichever is the earliest.

If any of the new or existing tree/s or hedge/s, detailed and approved  ...  view the full minutes text for item 127.

Erection of two dwellings, garaging, parking, gates and associated access on land to the rear of 8 Pilgrims Way, with access from Brokes Road.

The Committee considered an application for erection of two dwellings, garaging, parking, gates and associated access on land to the rear of 8 Pilgrims Way, with access from Brokes Road.

RESOLVED that planning permission be GRANTED subject to the following conditions:

1.         The development hereby permitted shall be carried out in accordance with the following approved plans.

Reason:

To define the permission and ensure the development is carried out in accord with the approved plans and in accordance with National Planning Practice Guidance.

Note: Should alterations or amendments be required to the approved plans, it will be necessary to apply either under Section 96A of the Town and Country

Planning Act 1990 for non-material alterations or Section 73 of the Act for minor material alterations. An application must be made using the standard application forms and you should consult with us, to establish the correct type of application to be made.

Plan Type                 Reference                             Version         Date Received

Survey Plan              UNNUMBERED                               05.01.2018

Block Plan                 UNNUMBERED                   A         02.03.2018

Combined Plan        UNNUMBERED                   A         02.03.2018

Site Layout Plan      UNNUMBERED                   A         02.03.2018

Location Plan           UNNUMBERED                   A         02.03.2018

Elevation Plan          UNNUMBERED                   A         02.03.2018

2.         The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason:

To comply with Section 91(1) of the Town and Country Planning Act

1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004

3.         No development shall take place until samples of the materials to be used in the construction of the external surfaces, including fenestration and roof, have been submitted to and approved in writing by the Local Planning Authority, and on development shall be carried out in accordance with the approved details.

Reason:

To ensure that a satisfactory external appearance is achieved of the

development with regard to Reigate and Banstead Borough Local Plan 2005 policies Ho9 and Ho13.

4.         No development shall commence until details of hard and soft landscaping is submitted to and approved in writing by the Local Planning Authority (LPA). These shall include frontage tree and hedge planting and any other existing or proposed, soft or hard, landscaping in the front garden area, or adjacent to boundaries where appropriate. The soft landscape details shall include an establishment maintenance schedule for a minimum of 2 years, full planting specifications, planting sizes & densities. Upon implementation of the approved development all the landscaping works shall be carried out in strict accordance with the landscape details as approved, and these shall be completed, before building completion, occupation or use of the approved development whichever is the earliest.

If any of the new or existing tree/s or hedge/s, detailed and approved under this condition, are removed, die, or become significantly damaged or diseased within 5 years of completion, it/they shall be replaced before the expiry of one calendar year, to a planting specification agreed in writing by the Local Planning Authority. The hedges detailed shall be retained at a minimum height of 1 metre,  ...  view the full minutes text for item 128.

To consider and agree the Local Enforcement Plan.

The Committee received a report proposing the adoption of a Local Enforcement Plan.

It was noted that there was no statutory requirement for such a plan but that it was strongly recommended and good practice to set out how the authority will investigate and what action it may take where a breach in planning has been confirmed.

Officers reported that the draft Plan had been previously circulated to the Committee, and that the response had been positive.  Minor amendments to the Plan had been made to take account of the comments received.

If adopted, the Plan would become an advisory document and a material consideration in the management of planning enforcement.

In respect of listed buildings, members suggested that it would be helpful to include a reference to what may happen in the case of neglect, deliberate or otherwise.

It was also suggested that officers may wish to review the presentation of the flowchart before publication of the Plan.

Officers took note of these comments and confirmed that they would review the Plan and make any necessary amendments or additions before it was published

In conclusion, the Committee expressed its full support for the Plan and expressed its appreciation to officers involved in its preparation.

RESOLVED that the Local Enforcement Plan as set out in the annex to the report, subject to minor amendment to reflect comments made at the meeting, be adopted as an advisory document in the operation of planning enforcement.

To consider any item(s) which, in the opinion of the Chairman, should be considered as a matter of urgency.

None.