Agenda and minutes

To confirm as a correct record the Minutes of the previous meeting.

RESOLVED that the minutes of the meeting held on 21 March 2018 be confirmed as a correct record.

To receive any apologies for absence.

Apologies for absence were received from Councillor Allcard (substitute: Councillor Absalom) .

To receive any declarations of interest.

Councillor Durrant declared a non-pecuniary interest in agenda item 7 (17/02891/F) because he lived in the vicinity of the school.

Councillor Crome declared a disclosable pecuniary interest in agenda item 7 (17/02891/F) because he sat on the school Board which had made the application.

To note the addendum tabled at the meeting which provides an update on the agenda of planning applications before the Committee.

PLANNING APPLICATIONS:

NOTES:

(1)  The order in which the applications will be considered at the meeting may be subject to change.

(2)  Plans are reproduced in the agenda for reference purposes only and are not reproduced to scale.  Accordingly dimensions should not be taken from these plans and the originals should be viewed for detailed information. Most drawings in the agenda have been scanned, and reproduced smaller than the original, thus affecting image quality.

To consider the following applications :

An addendum was circulated at the meeting to provide an update on matters arising after the agenda was published.

Construction of nine apartments with 12 parking spaces following demolition of the existing residential property.

The Committee considered an application for the construction of nine apartments with 12 parking spaces following demolition of the existing residential property.

Reasons for refusal were proposed and seconded.

RESOLVED that planning permission be REFUSED on the following grounds:

1.    The proposed building would, by reason of its rearward scale, depth and dominance of the fenestration at second floor level, result in an overly dominant visual massing on this prominent corner site that would be harmful upon the character and appearance of the area. The proposal is therefore contrary to Policies CS1, CS4, CS10 of the adopted Reigate and Banstead Core Strategy 2014, Policies Ho9, Ho13 and Ho16 of the Reigate and Banstead Local Plan 2005, the National Planning Policy Framework and The Reigate and Banstead (Supplementary Planning Guidance) Local Distinctiveness Design Guide.

Demolition of existing residential dwelling and erection of six apartments and one five-bedroom dwelling house, with associated hard and soft landscaping measures.

The Committee considered an application for demolition of existing residential dwelling and erection of six apartments and one five-bedroom dwelling house, with associated hard and soft landscaping measures

Two members of the public spoke against the application and the applicant’s agenda spoke in its favour.

Reasons for refusal were proposed and seconded.

RESOLVED that planning permission be REFUSED on the following grounds:

1.     The proposed development, by virtue of the size and scale of buildings, when combined with the intensification of use and extent of surface car parking, would be harmful to the openness of the Metropolitan Green Belt, contrary to Policy Co1 of the Reigate and Banstead Borough Local Plan 2005, Policy CS3 of the Core Strategy 2014 and the National Planning Policy Framework.

Erection of modular school accommodation, car parking, access works, play space, landscaping and ancillary works required for a temporary period of two years.

The Committee considered an application for the erection of modular school accommodation, car parking, access works, play space, landscaping and ancillary works required for a temporary period of two years.

During consideration of this item, members sought clarification on whether the the proposed hardstanding would be constructed of a permanent or temporary surface and asked for this to be controlled through a condition.  There was some discussion about whether the surfacing should be agreed in advance and officers undertook to take into account the views expressed in formulating the condition.

It was also proposed that:

·         Condition 4 on heights should be checked against flood levels because the site was within a flood plain.

·         Condition 6 on the Construction Management Plan should include a control on the start and finish times of the works, rather than just an informative.

·         Condition 7 should include reference to environment performance quality, as was the case with Surrey County Council applications.

Officers undertook to review the wording of these conditions, in consultation with the Chairman and Ward Members.

RESOLVED that planning permission be GRANTED subject to:

(a)          the completion of all documentation required to create a planning obligation under Section 106 of the Town and Country Planning Act 1990 (as amended) to secure:

(i)     a contribution of £3,000 towards a review and implementation of parking restrictions for up to two years past full occupation of the site; and

(ii)    the Council’s legal costs in preparing the agreement

In the event that a satisfactorily completed obligation is not received by 31 July 2018 or such longer period as may be agreed, the Head of Places and Planning be authorised to refuse permission for the following reason:

The proposal fails to make adequate provision for the monitoring and subsequent management of off-site impacts on local parking demand and therefore could give rise to a situation prejudicial to highway safety, contrary to policies Mo5 and Mo7 of the Reigate and Banstead Borough Local Plan 2005.

(b)       Conditions 4, 6 and 7 to be reviewed in respect of the suggestions put forward, with the final wording to be agreed in consultation with the Chairman and Ward Members;

(c)       a condition controlling the surface of the hardstanding; and

(c)       the following conditions:

1.            The development hereby permitted shall be carried out in accordance with the following approved plans:

Reason:

To define the permission and ensure the development is carried out in accord with the approved plans and  ...  view the full minutes text for item 153.

Construction of two detached two-storey properties and arboricultural works with new site access off Hazel Way.

The Committee considered an application for construction of two detached two-storey properties and arboricultural works with new site access off Hazel Way.

RESOLVED that planning permission be GRANTED subject to the following conditions:

1.            The development hereby permitted shall be begun before the expiration of three years from the date of this permission.

Reason:

To comply with Section 91(1) of the Town and Country Planning Act 1990 as amended by Section 51 (1) of the Planning and Compulsory Purchase Act 2004.

2.            The development hereby permitted shall be carried out in accordance with the following approved plans:

Plan Type                 Reference                 Version         Date Received

Combined Plan        145/PA/102                                       26.01.2018

Site Layout Plan      145/PA/101                                       26.01.2018

Combined Plan        145/PA/103               A                     06.03.2018

Combined Plan        145/PA/104               A                     06.03.2018

Elevation Plan         145/PA/106               A                     06.03.2018

Elevation Plan         145/PA/108               A                     06.03.2018

Street Scene             145/PA/109               A                     06.03.2018

Floor Plan                 145/PA/105               A                     06.03.2018

Location Plan           145/PA/100                                       26.01.2018

Floor Plan                 145/PA/107               A                     06.03.2018

Reason:

To define the permission and ensure the development is carried out in accord with the approved plans and in accordance with National Planning Practice Guidance.

3.            No development shall take place until the developer obtains the Local Planning Authority’s written approval of details of both existing and proposed ground levels and the proposed finished ground floor levels of the buildings. The development shall be carried out in accordance with the approved levels.

            Reason:

To ensure the Local Planning Authority are satisfied with the details of the proposal and its relationship with adjoining development and to safeguard the visual amenities of the locality with regard to Reigate and Banstead Borough Local Plan 2005 policy Ho9.

4.            No development shall take place until written details of the materials to be used in the construction of the external surfaces, including fenestration and roof, have been submitted to and approved in writing by the Local Planning Authority, and on development shall be carried out in accordance with the approved details.

            Reason:

To ensure that a satisfactory external appearance is achieved of the development with regard to Reigate and Banstead Borough Local Plan 2005 policies Ho9 and Ho13.

5.            No development shall commence including groundworks or demolition until a detailed Tree Protection Plan (TPP) shall be submitted to and approved in writing by the local planning authority. The TPP shall  contain details of the specification and location of tree protection (barriers and/or ground protection) and any construction activity that may take place within the protected root areas of trees/hedges shown, where retained on the TPP. The tree protection measures shall be installed prior to any development works and will remain in place for the duration of all construction works. The tree protection barriers/ground protection shall only be removed on the completion of all construction activity, including hard landscaping. All works shall be carried out in strict accordance with these details when approved.

Reason:

To ensure good arboricultural practice in the interests of the maintenance of the character and appearance of the area and to comply with British Standard 5837:2012 ‘Trees  ...  view the full minutes text for item 154.

To receive the quarterly performance report for the period January to March 2018 and to note annual performance in 2017-18.

The Committee received a report setting out and analysing performance statistics for the final quarter of the year, and summarising performance for the year 2017-18.

It was noted that all performance measures continued to meet or exceed both local and national targets and the Committee expressed its appreciation of this.

Members suggested that it may be helpful to receive a more detailed breakdown of appeal decisions, citing both grounds upheld by an inspector and those that were not.  It was agreed that this would be informative for both officers and members, and that a further report could usefully be brought back on this topic.

Officers also undertook to report back outside of the meeting on a query about the application workload figures, which did not appear to tally from year on year.

In conclusion, the Committee praised the team for its achievement in maintaining its high performance standards and for the efficient service it provided.

To consider any item(s) which, in the opinion of the Chairman, should be considered as a matter of urgency.

There was no urgent business, however, the Chairman took the opportunity to express his thanks to those members of the Committee who would not be standing for re-election in May.

In particular, he expressed his appreciation for the many years of support and stalwart service to the Committee offered by its former chairman, Councillor Pay.  All members concurred with the Chairman in wishing Councillor Pay well for the future and in thanking him for his sterling work on the committee.