Agenda and minutes

To elect a Mayor for the Municipal Year 2018/19.

The Mayor announced that the first business of the meeting was the election of the Mayor for the ensuing Municipal Year.

It was moved by Councillor A.M. Lynch and seconded by Councillor Mrs R.S. Turner that Councillor Mrs D.A. Ross-Tomlin be elected Mayor for the ensuing Municipal Year.

There being no other nominations it was

RESOLVED that Councillor Mrs D.A. Ross-Tomlin be elected Mayor of the Borough of Reigate and Banstead for the Municipal Year 2018/19.

The retiring Mayor then vacated the Chair and the newly elected Mayor (Councillor Mrs D.A. Ross-Tomlin) made the Declaration of Acceptance of Office and returned thanks for her election.

Councillor Mrs R.S. Turner expressed the Council’s thanks and appreciation to the retiring Mayor (Councillor R.C. Newstead) and Mayoress (Mrs Newstead) for their services during the past Municipal Year.

The Mayor presented the outgoing Mayor with a medallion, denoting their past office, and a framed union flag, to acknowledge serving a third term of office as the Mayor of the Borough of Reigate and Banstead. The Mayor’s Consort (Mr Ross-Tomlin) presented the outgoing Mayoress with a badge of office, denoting their past office, and an engraved crystal bowl, to acknowledge serving a third term as Mayoress.

The outgoing Mayor responded.   

To elect a Deputy Mayor for the Municipal Year 2018/19.  

It was moved by Councillor Mrs R.S. Turner and seconded by Councillor Mrs N.J. Bramhall that Councillor J.M. Ellacott be elected Deputy Mayor of the Borough of Reigate and Banstead for the ensuing Municipal Year. There being no other nominations it was

RESOLVED that Councillor J.M. Ellacott be elected Deputy Mayor of the Borough of Reigate and Banstead for the Municipal Year 2018/19.

The Deputy Mayor made the Declaration of Acceptance of Office and returned thanks for his election.

Councillor M.A. Brunt expressed the Council’s thanks and appreciation to the retiring Deputy Mayor (Councillor F. Kelly) and retiring Deputy Mayoress (Mrs Kelly) for their services during the past Municipal Year. The outgoing Deputy Mayor responded.

To sign the Minutes of the meeting of Council held on 12^th April 2018.

RESOLVED that, subject to Councillor F. Kelly being shown as attending the meeting, the Minutes of the meeting of Council held on 12 April 2018 be approved as a correct record and signed.

To receive any apologies for absence.

Apologies for absence were received from Councillor V.W. Broad and Councillor E. Humphreys.

To receive any declarations of interest.

None.

The Chief Executive to report that at the election of Borough Councillors, held on 3 May 2018, 11 serving Members were re-elected together with the following new Members:

The Chief Executive reported that at the election of Borough Councillors, held on 3 May 2018, eleven serving Members had been re-elected together with the following new Members:

RESOLVED that the report of the Chief Executive be noted.

To elect a Leader of the Council.

Section 1 of Report To Follow

It was moved by Councillor G.J. Knight and seconded by Councillor J.M. Ellacott that Councillor M.A. Brunt be elected Leader of the Council for the Municipal Year 2018/19.

There being no other nominations it was

RESOLVED that Councillor M.A Brunt be elected Leader of the Council for the Municipal Year 2018/19.

To determine the allocation of seats on Committees.

Section 2(a) of Report To Follow

RESOLVED that the allocation of seats on Committees for the Municipal Year 2018/19 as set out in Annex A to these Minutes be approved. 

To constitute and approve the Membership of the following Committees for the Municipal Year 2018/19:

Ø  Overview and Scrutiny

Ø  Employment

Ø  Planning

Ø  Licensing and Regulatory

Ø  Standards

Section 2(b) of Report To Follow

RESOLVED that the Constitution and membership of the Committees (including substitutes as provided by the Constitution) for the Municipal Year 2018/19 be in accordance with the nominations of the various Groups as set out in Annex B to these Minutes.

To appoint ten Members to represent the Council on the Surrey County Council Local Committee for the Municipal Year 2018/19. 

Section 3 of Report To Follow

Consideration was given to the appointment of ten Members to represent the Council on the Surrey County Council Local Committee.

RESOLVED: that the following appointments be made in respect of the Surrey County Council Local Committee for the Municipal Year 2018/19:

To appoint nine Members to serve on the Boundary Review Members Working Group for the Municipal Year 2018/19.

Section 4 of Report To Follow

Consideration was given to the appointment of nine Members to serve on the Boundary Review Members Working Group.

RESOLVED that the following appointments be made in respect of the Boundary Review Members Working Group for the Municipal Year 2018/19:

To appoint a Member to serve on the Police and Crime Panel: Joint Committee for 2018/19.

Section 5 of Report To Follow

RESOLVED that Councillor V.W. Broad be elected as the Council’s representative on the Police and Crime Panel: Joint Committee for the Municipal Year 2018/19.

To receive and consider the Recommendations of the Overview and Scrutiny Committee, the Employment Committee, and the Executive.

The Council received Recommendations arising from the Overview and Scrutiny Committee meeting held on 19 April 2018, the Employment Committee meeting held on 26 April 2018, and the Executive meeting held on 26 April 2018. 

RESOLVED that:

(i)            the Recommendation of the Overview and Scrutiny Committee (Minute 59) Overview and Scrutiny Committee: Annual Report 2017/18 be adopted;

(ii)          the Recommendations of the Employment Committee (Minute 11) Appointment of Monitoring Officer be adopted; and

(iii)         the Recommendation of the Executive (Minute 92) Development of Unit 1, Pitwood Park, Tadworth be adopted.

Under the Call-In and urgency provisions of Procedure Rule 5.15.7 of the Constitution the Council must be informed of decisions taken as a matter of urgency, together with the reasons for urgency.

Executive, 29 March 2018 – Pathway for Care: Next Steps

Reason for urgency: Any delay in approving the proposals could have resulted in the investment proposals being withdrawn, which would not have been in the best interest of the Council or company. Therefore, the Mayor authorised the disapplication of the Call-In procedure as this item was considered urgent under the Council’s procedure rules.

Executive, 26 April 2018 – Property Acquisition of Freehold in Reigate  

Reason for urgency: In order for the Council to meet the vendor’s deadline and to secure the acquisition it was considered that any delay to the decision could result in the Council missing the vendor’s timetable and possibly losing the acquisition which was not considered to be in the best interest of the authority. Therefore, the Mayor authorised the disapplication of the Call-In procedure as this item was considered urgent under the Council’s procedure rules.

Council is RECOMMENDED to note the above report.

RESOLVED: That the report set out on the Order Paper, concerning decisions taken as a matter of urgency under Procedure Rule 5.15.7 of the Constitution, be noted.

To consider any urgent business.

None.

Councillor M.A. Brunt expressed the Council’s thanks to the Council’s employees for their services during the Municipal Year and the Chief Executive responded.

To receive any announcements by the Leader of the Council.

Councillor M.A. Brunt, Leader of the Leader, in returning thanks for the Council electing him as Leader, announced that he had appointed the following Executive Portfolio Holders for the Municipal Year 2018/19:

To receive any announcements from the Mayor.

The Mayor announced that the Civic Church Service would be held at Reigate Park Church on Sunday 3 June 2018.