Agenda and draft minutes

Council
Thursday, 25th July, 2019 7.30 pm

Venue: New Council Chamber - Town Hall, Reigate. View directions

Contact: Democratic Services (01737 276182)  Email: Democratic@reigate-banstead.gov.uk

Media

Items
No. Item

26.

Minutes pdf icon PDF 58 KB

To confirm as a correct record the Minutes of the Extraordinary Council meeting held on 2 July 2019.

Additional documents:

Minutes:

RESOLVED that the Minutes of the Extraordinary Council meeting held on 2 July 2019 be approved as a correct record and signed.

27.

Apologies for absence

To receive any apologies for absence.

Additional documents:

Minutes:

Apologies for absence were received from Councillors H. Brown, S. Fenton, J. Hudson, J. King, C. Neame, S. Parnall, R. Turner and S. Walsh.  

28.

Declarations of interest

To receive any declarations of interest.

Additional documents:

Minutes:

None.

29.

Urgent business

To consider any urgent business.

Additional documents:

Minutes:

None.

30.

Public questions

To consider any questions received from members of the public under Council Procedure Rule 2.14.

Additional documents:

Minutes:

None.

31.

Questions by Members pdf icon PDF 48 KB

To consider any questions received from members of the public under Council Procedure Rule 2.15.

Additional documents:

Minutes:

Six questions were asked and responses given in accordance with Council Procedure Rule 2.15 and the Order Paper circulated at the meeting. The details were as follows:

Question by

Answered by

Subject

Councillor J. Essex

Councillor M. Brunt, Leader of the Council

Gatwick Airport

Councillor S. Kulka

Councillor A. Horwood, Executive Member for Wellbeing & Intervention

The Harlequin

Councillor S. Sinden

Councillor A. Horwood, Executive Member for Wellbeing & Intervention

The Harlequin

Councillor J. Philpott

Councillor N. Bramhall, Executive Member for Neighbourhood Services

Consequences of new charges for waste disposal by Surrey County Council

Councillor R. Ritter

Councillor G. Knight, Executive Member for Housing and Benefits

Reasonable expenses and intentional homelessness

Councillor S. McKenna

Councillor R. Biggs, Executive Member for Planning Policy

Longmead School, Redhill

Note: For more information on responses to Council questions please see this page on the Council’s website:

https://reigate-banstead.moderngov.co.uk/ecCatDisplay.aspx?sch=doc&cat=13400

32.

Recommendations

To receive and consider recommendations from the Executive and Employment Committee.

Additional documents:

32a

Executive - 30 May 2019 pdf icon PDF 77 KB

To receive and consider the recommendations arising from the Executive’s meeting on 30 May 2019.

Additional documents:

Minutes:

The Council received Recommendations arising from meeting of the Executive held on 30 May 2019.

RESOLVED that the Recommendations from the Executive meeting held on 30 May 2019 (Minute 4.) concerning Commercial Governance: Changes to Executive Sub-Committees be adopted.

32b

Executive - 20 June 2019 pdf icon PDF 101 KB

To receive and consider the recommendations arising from the Executive’s meeting on 20 June 2019.

 

Additional documents:

Minutes:

The Council received Recommendations arising from meeting of the Executive held on 20 June 2019.

RESOLVED that:

(i)            the Recommendations from the Executive meeting held on 20 June 2019 (Minute 15.) concerning Supporting Our Voluntary Community Sector (VCS) be adopted.

(ii)          the Recommendation from the Executive meeting held on 20 June 2019 (Minute 19.) concerning the Provisional Outturn Report 2018/19 be adopted.

32c

Employment Committee - 20 June 2019 pdf icon PDF 58 KB

To receive and consider the recommendations arising from the Employment Committee’s meeting on 20 June 2019.

 

Additional documents:

Minutes:

The Council received a Recommendation arising from meeting of the Employment Committee held on 20 June 2019.

RESOLVED that the Recommendation from the Employment Committee meeting held on 20 June 2019 (Minute 8.) concerning the Director Vacancy and Interim Section 151 Arrangements be adopted.

32d

Employment Committee - 10 July 2019 (reconvened on 18 July 2019) pdf icon PDF 49 KB

To receive and consider the recommendations arising from the Employment Committee’s meeting on 10 July 2019 (reconvened on 18 July 2019).

 

Additional documents:

Minutes:

As set out in the addendum to the agenda it was noted that the Employment Committee had agreed, on 18 July 2019, that the post of Head of Finance (Section 151 Officer) should not be offered to any candidate at the present time.  

RESOLVED that the outcome from the adjourned Employment Committee meeting held on 10 July 2019 (reconvened on 18 July 2019) be noted.   

 

33.

Statements

To receive any statement from the Leader of the Council, Members of the Executive, Chairmen of Committees or the Head of Paid Service.

Additional documents:

Minutes:

Executive Member for Neighbourhood Services: Councillor N. Bramhall

Councillor N. Bramhall, Executive Member for Neighbourhood Services, highlighted that the United Kingdom had, in June 2019, become the first G7 nation to legislate for long term climate targets. The Executive Member for Neighbourhood Services explained that the Council would work with Surrey County Council, other Boroughs and Districts, local residents, businesses and partners to ensure local action was taken.

The following points were noted:

-       In developing a draft Corporate Plan for 2020-2025 the Executive had reflected on climate and air quality issues. The draft Plan, which was approved for consultation by the Executive on 18 July 2019, reflected the Council’s responsibilities in relation to Climate Change.  

-       A cross-party working group would be established to help bring about real change.

-       This important work steam would be captured in service and resource plans moving forward.  

-       The Council would appoint a consultant to help support the creation and delivery of a Council strategy and action plan.

-       All Councillors would be invited to a briefing, which would be facilitated by a specialist, to ensure Members were fully aware of the challenges.

Executive Member for Place and Economic Prosperity: Councillor E. Humphreys

Councillor E. Humphreys, Executive Member for Place and Economic Prosperity, provided an update on the Gatwick Airport Masterplan (2019). The Council was informed that the Masterplan proposed an increase to the capacity of Gatwick’s main runway, as well as bringing its standby runway into routine use for departing flights from the mid-2020s onwards.  

The Executive Member for Place and Economic Prosperity explained that the airport played a central role in the area’s economy. It was noted that expansion could bring about new opportunities but it was also recognised that it would create challenges. Unless properly and carefully planned, it was highlighted that the expansion could create significant environmental impacts and put increased pressure on transport, housing and other infrastructure.

It was noted that the Council’s Executive was committed to:    

-       Working constructively with the Airport to understand how the expansion would affect the borough.

-       Working with other local authorities to ensure, in the event of the expansion happening, appropriate legal agreements were put in place to make sure the benefits were maximised, whilst negative local, regional and global impacts were minimised.

34.

Appointment to the Independent Remuneration Panel pdf icon PDF 50 KB

In accordance with the Local Government Act 2000 and the Local Authorities (Members’ Allowances) (England)  Regulations 2003, the Council is required to appoint an Independent Remuneration Panel (IRP) to report and make recommendations on Members Allowances.

The IRP must comprise at least three members and Council agreed in December 2018 that the membership for the 2019/20 period should be:

IRP Member

First Appointed

Term of Office

Mrs Tracey Jessup

July 2013

Until 2020

Mr Paul Whitehouse

May 2015

Until 2020

Mr Colin Woods

November 2017

Until 2020

In addition, Council agreed that a fourth IRP Member should be recruited, for the 2019/20 review, for a period of three years to help build resilience and transfer of knowledge for future IRP Members once Mrs Jessup, Mr Whitehouse and Mr Woods have retired.

Following completion of the recruitment exercise, which will conclude after publication of the Council agenda, a recommendation will be put forward for consideration by Council on 25 July 2019. This will be published via an addendum to the agenda.

Additional documents:

Minutes:

RESOLVED that Farah Stehrenberger be appointed to the Council’s Independent Remuneration Panel for the Municipal Year 2019/20 and for a three year term of office for the period 2010 to 2022.

35.

Leader's announcements

To receive any announcements by the Leader of the Council.

Additional documents:

Minutes:

None.

36.

Mayor's announcements

To receive any announcements from the Mayor.

Additional documents:

Minutes:

The Mayor reported on the success of the following: 

-       The Civic Service held at Holy Trinity Church in Redhill on 9 June. 

-       Armed Forces Day, including a flag raising ceremony on 28 June followed by a reception for over 40 guests, including many former service men and women.

-       A Charity Cave Walk held on 5 July.

-       Charity collections for Loveworks and Stripey Stork. 

The Mayor informed Council that on 7 July he had taken part in the inaugural Ride Reigate cycle event and would be taking part in the Run Reigate half marathon on 15 September to raise money for Loveworks and Stripey Stork. It was noted that the Heritage Open Day was being held on 21 September at the Town Hall, Reigate.

The Mayor also highlighted that there would be a St Andrew’s Day Quiz on 29 November and a Carol Service on 15 December. It was explained that both of these events would start at 7.00pm and that further information would be made available in due course.    

The Mayor concluded by highlighting that following the local elections in May 2019 not all councillors who stood for election were re-elected. On behalf of the Council, the Mayor placed on record his thanks to the following former Members: Richard Coad, Barbara Thompson and Jonathan F. White.