Agenda and minutes

Annual Council, Council - Thursday, 28th May, 2020 7.00 pm

Venue: Webex Remote Meeting

Contact: Democratic Services (01737 276182)  Email: Democratic@reigate-banstead.gov.uk

Media

Items
No. Item

Tribute to former Councillor Brian Stead

Before commencement of the business of the meeting, the Mayor called upon Councillor Jill Bray, ward Member for Tattenham Corner and Preston, to lead a tribute to former Councillor Brian Stead, who had sadly passed away in April.

1.

Minutes pdf icon PDF 104 KB

To agree the Minutes of the meeting of the Council held on 13 February 2020.

Minutes:

RESOLVED that the Minutes of the meeting of Council held on 13 February 2020 be approved as a correct record.

2.

Apologies for absence

To receive any apologies for absence.

Minutes:

An apology for absence had been received from Councillor Allcard.

3.

Declarations of interest

To receive any declarations of interest.

Minutes:

There were none.

4.

Constitution of an Audit Committee pdf icon PDF 55 KB

To constitute an Audit Committee of 9 Members, Politically Balanced.

Minutes:

RESOLVED That an Audit Committee of nine Members, politically balanced, be constituted as an Ordinary Committee of the Council, and that the Membership be appointed in accordance with the nominations of Group Leaders as appended to these Minutes.

5.

Constitution and Membership of Ordinary Committees 2020/21 pdf icon PDF 56 KB

To constitute and receive the nominations of Group Leaders for Membership of those Committees subject to Political Balance.

Additional documents:

Minutes:

RESOLVED That the Ordinary Committees of the Council be established for the forthcoming Municipal year and that the Membership of those Committees be appointed in accordance with the nominations of the Group Leaders, as appended to these Minutes.  

6.

Constitution and Membership of Other Committees and Groups pdf icon PDF 50 KB

To constitute and receive the nominations of Group Leaders for Membership of those Committees and Groups that are not subject to Political Balance, but are formed by convention in accordance with the principle of political balance. 

 

Minutes:

RESOLVED

 

1.     That the Membership of the Reigate and Banstead Local Committee of Surrey County Council, be appointed in accordance with the nominations of Group Leaders, as appended to these Minutes. 

2.     That the Governance Task Group for the forthcoming Municipal Year be constituted and the Membership be appointed in accordance with the nominations of Group Leaders, as appended to these Minutes. 

 

7.

Appointment of one Member to the Surrey Police and Crime Panel Joint Committee 2020/21 pdf icon PDF 19 KB

Minutes:

RESOLVED that Councillor Lewanski be appointed as the Council’s representative on the Surrey Police and Crime Panel Joint Committee for the Municipal Year 2020/21.

8.

Revised Calendar of Meetings 2020/21 pdf icon PDF 18 KB

To receive and approve the Revised Calendar of Meetings for 2020/21.

Additional documents:

Minutes:

Members noted that a revised Calendar of Meetings had become necessary as part of the recovery from the COVID -19 emergency.

 

RESOLVED that the revised Calendar of Meetings for 2020/21 be approved.

9.

Council Procedure Rule 4.5

To note two decisions made pursuant to Council Procedure Rule 4.5.

a)              Modifications, and mitigations required to enable the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 (the Regulations). Decision of 22 April 2020.

b)              Treasury Management Strategy 2020/21

Decision of 1 May 2020.

 

 

 

Minutes:

RESOLVED that the two decisions set out on the agenda that had been made pursuant to Council Procedure Rule 4.5, be noted.

10.

Urgent Business

To consider any urgent business.

Minutes:

There was none.

11.

Vote of Thanks to Council Employees

The Leader of the Council to move a Vote of Thanks to Council Employees.

Minutes:

The Leader of the Council, Councillor Brunt, emphasised that the past year had not been a normal year, due to the COVID-19 pandemic. Council staff had risen to the challenge and had gone above and beyond their usual roles, to ensure that the Borough’s most vulnerable people were provided with the support they needed, whilst still maintaining critical services. The Leader voiced his sincere appreciation and gratitude to all the Council’s employees.

 

The Chief Executive thanked the Leader for his kind words and endorsed the outstanding efforts of the Council’s staff during the coronavirus crisis. The Chief Executive expressed his thanks to all the Council’s employees who had been a credit to themselves, Members, residents and businesses.

 

12.

Leader's announcements

To receive any announcements by the Leader of the Council.

Minutes:

There were none.

13.

Mayor's announcements

·       To receive any announcements from the Mayor.

·       To receive the retiring Mayor’s reflections on the Mayoral year 2019/20.

Minutes:

The Mayor expressed his appreciation to those staff involved in supporting his Mayoral year; the Mayors’ Chaplain, and the Mayoress.

14.

Election of the Mayor of the Borough of Reigate and Banstead for 2020/21

To elect a Mayor for the Municipal Year 2020/21.

Minutes:

Councillor Blacker moved, and Councillor Walsh seconded, that Councillor Rosemary Absalom be elected Mayor for the Municipal Year 2020/21. With there being no other nominations, the Council duly:

 

RESOLVED that Councillor Rosemary Absalom be elected Mayor of the Borough of Reigate and Banstead for the Municipal Year 2020/21.

 

15.

Election of Deputy Mayor

To elect a Deputy Mayor for the Municipal Year 2020/21.

Minutes:

Councillor Brunt moved, and Councillor Foreman seconded, that Councillor Frank Kelly be elected Deputy Mayor for the Municipal Year 2020/21. With there being no other nominations, the Council duly:

 

RESOLVED that Councillor Frank Kelly be elected Deputy Mayor for the Municipal Year 2020/21.