Agenda

Annual Council, Council
Wednesday, 29th May, 2019 7.30 pm

Venue: New Council Chamber - Town Hall, Reigate. View directions

Contact: Democratic Services (01737 276182)  Email: Democratic@reigate-banstead.gov.uk

Media

Items
No. Item

1.

Election of Mayor

To elect a Mayor for the Municipal Year 2019/20.

 

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2.

Election of Deputy Mayor

To elect a Deputy Mayor for the Municipal Year 2019/20.

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3.

Minutes pdf icon PDF 76 KB

To confirm as a correct record the Minutes of the Council meeting held on 11 April 2019.

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4.

Apologies for Absence

To receive any apologies for absence.

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5.

Declarations of Interest

To receive any declarations of interest.

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6.

The Result of Local Elections - 2 May 2019

The Chief Executive to report that at the election of Borough Councillors, held on 2 May 2019, 30 serving Members were re-elected together with the following new Members:

Councillors Nadean Moses (Banstead Village); Susan Fenton (Earlswood and Whitebushes); Ruth Ritter (Earlswood and Whitebushes); Jerry Hudson (Horley Central and South); Georgio Buttironi (Horley West and Sidlow); Caroline Neame (Kingswood, Chipstead and Woodmansterne); Stephen Kulka (Meadvale and St John’s); Jane Philpott (Meadvale and St John’s); David Ross (Meadvale and St John’s); Gemma Adamson (Nork); Ross Feeney (Nork); Peter Harp (Nork); Sue Sinden (Redhill East); Kanika Sachdeva (Redhill West and Wray Common); and Simon Rickman (South Park and Woodhatch).

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7.

Election of Leader of the Council

To elect a Leader of the Council.

Section 1 of Report to Follow

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8.

Allocation of Seats on Committees 2019/20

To determine the allocation of seats on Committees.

Section 2(a) of Report to Follow

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9.

Constitution and Membership of Committees 2019/20

To constitute and approve the Membership of the following Committees for the Municipal Year 2019/20: Overview and Scrutiny; Planning; Licensing and Regulatory; Employment; and Standards.  

Section 2(b) of Report To Follow

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10.

Surrey County Council Local Committee 2019/20

To appoint ten Members to represent the Council on the Surrey County Council Local Committee for the Municipal Year 2019/20.

Section 3 of the Report To Follow

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11.

Governance Task Group - Terms of Reference 2019/20

On the 18 March 2019 the Executive agreed that a cross-party Task Group should be established to provide a forum for the continued review of governance matters by the Council. Following this decision, Council agreed in April 2019 that the membership, and terms of reference, of the standing Task Group should be appointed annually at Annual Council, applying the spirit of the political proportionality rules.

As a result, following consultation with the Leader of the Council, it is recommended that the terms of reference for the Governance Task Group be:

Ø  To consider governance changes suggested by Members and Officers;

Ø  To review areas of the Constitution to ensure they are fit for purpose, putting forward appropriate changes;

Ø  To recommend proposed changes to Council for approval; and

Ø  To agree its own work programme at its first meeting of the Municipal Year. 

RECOMMENDED That the above terms of reference be adopted and incorporated into the Council’s Constitution.

 

 

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12.

Governance Task Group Membership 2019/20

To appoint nine Members to serve on the Governance Task Group for the Municipal Year 2019/20.

Section 4 of Report To Follow

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13.

Police and Crime Panel: Joint Committee 2019/20

To appoint a Member to serve on the Police and Crime Panel: Joint Committee for 2019/20.

Section 5 of Report To Follow

 

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14.

Recommendations of Committees pdf icon PDF 69 KB

To receive and consider Recommendations from the Council’s Overview and Scrutiny Committee and Executive.

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15.

Health and Safety Forum - Operating Arrangements

The Health and Safety Forum is a Member body used to consider Health and Safety matters. In recent years this forum has not been convened and alternative arrangements have been made to communicate such matters with Members. As a result, following consultation with the Leader of the Council, it is recommended that the forum be disbanded. An Officer Working Group will fulfil the statutory duty to have such a forum in place and will escalate any matters requiring Member input as needed moving forwards.

RECOMMENDED That the Health and Safety Forum be disbanded with effect from the 2019/20 Municipal Year.  

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16.

Urgent Business (If Any)

To consider any urgent business.

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17.

Vote of Thanks to Council Employees

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18.

Leader's announcements

To receive any announcements from the Leader of the Council.

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19.

Mayor's announcements

To receive any announcements from the Mayor.

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Addendum pdf icon PDF 100 KB

Appointments and Constitution of Committees.

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