Venue: New Council Chamber - Town Hall, Reigate. View directions
Contact: Democratic Services (01737 276182) Email: Democratic@reigate-banstead.gov.uk
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Minutes To sign the Minutes of the meeting of the Council held on 23rd July 2024. Supporting documents: Minutes: RESOLVED that the Minutes of the meeting of Council held on 23 July 2024 be approved as a correct record and signed. |
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Apologies for absence To receive any apologies for absence. Additional documents: Minutes: Apologies for absence were received from Councillor Torra. |
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Declarations of interest To receive any declarations of interest. Additional documents: Minutes: There were no declarations of interest. |
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Urgent business To consider any urgent business. Additional documents: Minutes: There was no urgent business to consider. |
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Public questions To consider any questions received from members of the public under Council Procedure Rule 2.14. Additional documents: Minutes: There were no public questions. |
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Questions by Members To consider any questions received from Members of the Council under Council Procedure Rule 2.15. Supporting documents: Minutes: Ten questions with notice were received from Members of the Council:
Note: For more information on the response to Council questions, please see the following page on the Council’s website: https://reigate-banstead.moderngov.co.uk/ecCatDisplay.aspx?sch=doc&cat=13824 |
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Recommendations To receive and consider the recommendations of the Council’s Executive, Committees and Sub-Committees for decision, including: · The meeting of the Executive held at 19:30 pm on 19th September 2024. Supporting documents: Minutes: The Council considered recommendations of the Executive from its meeting held at 7:30pm on 19 September 2024. |
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Local plan (Development Management Plan) Review To approve and adopt the review of the Reigate & Banstead local plan: Development Management Plan (DMP) policies, which concludes that the majority of the Development Management Plan policies remain “up to date” and effective for the purposes of planning determinations, and agree for the review to then be published. The minute of the Executive’s consideration of this item will follow within the addendum to this agenda. Related Committee agenda, reports and minutes are available here. Additional documents: Minutes: RESOLVED to approve and adopt the review of the Reigate & Banstead local plan: Development Management Plan (DMP) policies, which concludes that the majority of the Development Management Plan policies remain “up to date” and effective for the purposes of planning determinations, and agree for the review to then be published. |
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Q1 Performance 2024/25 To review the Q1 Performance for 2024/25. The minute of the Executive’s consideration of this item will follow within the addendum to this agenda. Related Committee agenda, reports and minutes are available here. Additional documents: Minutes: RESOLVED to note Quarter 1 Performance for 2024/25. |
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Westvale Park Section 106 Assets To seek approval for the allocation in the Capital Programme of £0.050 million of UK Shared Prosperity Fund grant for the installation of photovoltaic panels at the Westvale Park Neighbourhood Hall and adaptions to the building. The minute of the Executive’s consideration of this item will follow within the addendum to this agenda. Related Committee agenda, reports and minutes are available here. Additional documents: Minutes: RESOLVED to approve the allocation in the Capital Programme of £0.050 million of UK Shared Prosperity Fund grant for the installation of photovoltaic panels at the Westvale Park Neighbourhood Hall and adaptions to the building. |
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Constitution Update - Procurement & Contract Procedure Rules To seek approval to revised Procurement & Contract Procedure Rules (Procedure Rule 8) in the Council's Constitution. Revisions are necessary to ensure that guidance to procuring officers remains up to date. Also to reflect changes as a consequence of enactment of the Procurement Act 2023. The minute of the Executive’s consideration of this item will follow within the addendum to this agenda. Related Committee agenda, reports and minutes are available here. Additional documents: Minutes: RESOLVED to approve the Constitution amendments as set out in the Executive report; and, to authorise the Strategic Head of Legal & Governance to implement and publish the recommended revisions to Procedure Rule 8, including any consequent wording changes in other sections of the Constitution. |
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Capital spending proposal: Year 3 of the UK Shared Prosperity Fund (2024/25) To approve an addition of £0.040m to the Capital Programme for 2024/25. This is to enable full use of the funding received from the UK Shared Prosperity Fund (UKSPF). The minute of the Executive’s consideration of this item will follow within the addendum to this agenda. Related Committee agenda, reports and minutes are available here. Additional documents: Minutes: RESOLVED to approve an addition of £0.040m to the Capital Programme for 2024/25 to enable full use of the funding received from the UK Shared Prosperity Fund (UKSPF). |
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Public Realm CCTV To approve the allocation of an additional £0.130 million to the Capital Programme for 2024/25 to 2028/29 to fund the installation of 22 public realm CCTV cameras, funded through prudential borrowing. The minute of the Executive’s consideration of this item will follow within the addendum to this agenda. Related Committee agenda, reports and minutes are available here. Additional documents: Minutes: RESOLVED to approve the allocation of an additional £0.130 million to the Capital Programme for 2024/25 to 2028/29 to fund the installation of 22 public realm CCTV cameras, funded through prudential borrowing. |
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Statements To receive any statement from the Leader of the Council, Members of the Executive, Chairmen of Committees or the Managing Director. Additional documents: Minutes: The Managing Director gave thanks to the outgoing Chief Finance Officer, Pat Main, for her outstanding service to the Council. |
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Motion: Debate not hate To consider a motion about the “Debate not hate” campaign against intimidation and abuse of Members, staff and contractors in the conduct of their public duties. The motion will be proposed by Councillor Cooper and seconded by Councillor Kulka. Supporting documents: Minutes: The Council considered a motion about the ‘Debate, Not Hate’ campaign proposed by Councillor Cooper and seconded by Councillor Kulka. The campaign aimed to raise public awareness of the role of councillors in their communities, encourage healthy debate and improve the responses and support for local politicians facing abuse and intimidation. It was noted that the Local Government Association's 2022 Census found that 70% of councillors experienced abuse or threats, which deterred potential candidates and undermines democratic engagement. The discussion highlighted the prevalence of online abuse, exacerbated by social media anonymity, and its impact on councillors, officers, and their families. Concerns were expressed over increasing hostility towards elected officials, with some members noting recent experiences of verbal abuse while canvassing. Several councillors shared personal encounters of intimidation and observed that divisive language often deters meaningful debate. Members agreed on the necessity of a cross-party commitment to combat abuse in public service; and, expressed support for the motion. Upon a vote the Council RESOLVED to adopt the motion: i. to challenge the normalisation of abuse against Councillors, officers, staff, and the contractors who work with us and uphold exemplary standards of public and political debate in all it does. ii. to uphold the values of the debate does not hate campaign and raise public awareness of the role of Councillors and staff in their communities, encourage healthy debate and improve the responses and support for local politicians and staff facing abuse and intimidation. iii. to sign up to the Local Government Association’s Debate Not Hate campaign. The campaign aims to raise public awareness of the role of Councillors in local communities, encourage healthy debate and improve the response to and support those in public life facing abuse and intimidation. |
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Motion: Meanwhile leases for empty properties To consider a motion about the potential use of “meanwhile leases” for empty non-residential properties owned by the Council. The motion will be proposed by Councillor Boghani. Supporting documents: Minutes: The Council considered a motion about the use of meanwhile leases for empty Council-owned property, which was proposed by Councillor Boghani and seconded by Councillor Essex. The motion sought to explore the potential use of meanwhile leases for empty, non-residential, Council-owned property to improve economic and social returns from the Council’s property portfolio. It was argued that using these assets for community uses could help stimulate the local economy and reduce the Council’s expenditure on business rates for its empty property. Upon being seconded by Councillor Essex, the Mayor RESOLVED to refer the motion to the Executive according to procedure rule 2.17.3 of the Constitution, on the basis that it related to a function of the Executive. |
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Designation of Chief Finance Officer (Section 151 Officer) Section 151 of the Local Government Act 1972 requires local authorities to make arrangements for the proper administration of their financial affairs and appoint one of its officers as the authority’s Section 151 Officer, also known as a Chief Finance Officer Recommendation: To designate Lisa Nyon, Deputy Chief Finance Officer (Deputy Section 151 Officer), as the Chief Finance Officer (Section 151 Officer). Additional documents: Minutes: The Managing Director (Head of Paid Service) introduced the recommendation to designate Lisa Nyon (currently the Deputy Chief Finance Officer) as the Council’s Chief Finance Officer and Section 151 Officer. In doing so, the Managing Director referred Members to Procedure Rule 9 (Officer Employment rules) of the Constitution and explained that Members of the Employment Committee had been consulted. In addition, Members of the Executive were duly notified of the recommendation, and no objections had been received. The Chair of the Employment Committee, Councillor King, endorsed the recommendation on behalf of the Committee. In doing so, Councillor King proposed the recommendation; and, Councillor Lewanski seconded it. Upon a vote the Council RESOLVED to designate Lisa Nyon as the Council’s Chief Finance Officer and Section 151 Officer. |
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Leader's announcements To receive any announcements by the Leader of the Council. Additional documents: Minutes: The Leader gave thanks to the outgoing Chief Finance Officer, Pat Main, for her support to the Council and the Executive, particularly in relation to the Council’s budget process, and welcomed Lisa Nyon as the incoming Chief Finance Officer. |
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Mayor's announcements To receive any announcements from the Mayor. Additional documents: Minutes: The Council honoured Millie Bright OBE as its first Honorary Freewoman, recognising her national and local contributions to sport in the Borough, including her role as England Lioness and captain of Chelsea Women’s Football Team. Councillor Michalowski was thanked for the nomination. Plans for the 2024 Remembrance Day services in Horley, Redhill, and Banstead were underway, with designated officials assigned to each service. Service details would be shared with Members of the Council, who were encouraged to attend. Following last year’s success, the Race Night fundraiser was scheduled for 22nd November, with proceeds going to charity. Tickets were to be made available, and Members were invited to support the event. |