Agenda and draft minutes

Licensing and Regulatory Sub-Committee - Friday, 30th November, 2018 11.00 am

Venue: New Council Chamber - Town Hall, Reigate. View directions

Contact: Democratic Services (01737 276182)  Email:


No. Item


Apologies for absence

To receive any apologies for absence.

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Apologies were received from Councillor R. Biggs and Councillor D. Allcard attended as the Standby Member to complete the Sub Committee membership.


Declarations of interest

To receive any declarations of interest.

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There were no declarations of interest.

Councillor Foreman indicated that, for the avoidance of doubt that although Priory Park was mostly owned by the Council the determination of the application before the Sub Committee would be based entirely on the consideration of the licensing objectives as the licensing authority. It was noted that land ownership was not a relevant consideration for the application.


Licensing Hearing Procedure Note pdf icon PDF 116 KB

To note the attached procedure note which will be followed by the Licensing & Regulatory Sub-Committee, at the discretion of the Chairman, when considering the application at agenda item 4.

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RESOLVED to note the procedure note to be followed at the discretion of the Chairman.


Application for a new premises licence for Reigate Priory Park, Bell Street, Reigate RH2 7RL pdf icon PDF 4 MB

To consider an application for a new premises licence, against which representations have been received.

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In attendance and speaking (*) at the hearing:             


Mr Peter Mayhew* (Applicant’s Agent)

Ms Samantha Hasler, Applicant

Responsible Authority

Ms Eugenia Govett,* Environmental Services Officer

Making public representations:

Mr William Bullock*

Mr Roy Mundy*

The Sub Committee was requested to determine an application for a new premises licence for an annual 3 day local festival to be held in Priory Park, Bell Street, Reigate.

Full details of the application and representations received were as set out in the report. The Sub Committee had also received an Addendum containing a Noise Management Plan submitted by the applicant after the publication of the agenda for this meeting.

The Chairman asked if any agreement had been reached in relation to any of the issues in dispute between the applicant and the responsible authority for environmental protection.  It was reported that agreement had been reached on a number of conditions to be applied to the licence, if granted, but there remained a dispute in relation to the hours in which live and recorded music could be played.

Details of the proposed conditions were tabled and the Chairman adjourned the meeting to allow all those present to read through them.

The hearing was adjourned at 11.15 am and resumed at 11.25 am.

The Chairman invited the Licensing Officer to present the report.

The Licensing Officer advised that the application was for a three-day event to be held annually, catering for up to 4999 people.

The application had been the subject of 15 written representations that were relevant for consideration as part of the licencing objectives. Other representations had been received that were not relevant to those objectives. Only those representations relevant to the four licensing objectives (prevention of crime and disorder; public safety; prevention of public nuisance and the protection of children from harm) should be taken into consideration by the Sub-Committee in determining the application. However it was noted that the Safety Advisory Group would give consideration to related operational matters should the application be granted (working with the applicant). The Licensing Officer made reference to the consultation process that had facilitated the agreement on conditions with the Applicant.

Following the Licensing Officer’s introduction, the Chairman invited the applicant’s agent, Mr Mayhew, to make any public submissions in support of the application.

During the course of the presentation the following points were noted:

·         The applicant referred to the proposed event as being family friendly;

·         That the event management details were at an early stage of planning awaiting the decision on the application;

·         That a significant number of conditions had been put forward to provide a framework for the operation of the licence;

·         The Noise safety and event management considerations that had been offered;

·         The application was for a once a year event and admission would be by ticket only;

·         Arrangements to notify residents in advance of the event as a local rather than a national event;

·         No police representations had been received;

·         The additional conditions that had been agreed  ...  view the full minutes text for item 4.


Mediated Applications

To note any applications agreed through mediation following publication of the agenda.

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