Agenda and minutes

Standards Committee
Monday, 25th June, 2018 7.00 pm

Venue: Front Committee Room - Town Hall, Reigate. View directions

Contact: Democratic Services (01737 276182)  Email: Democratic@reigate-banstead.gov.uk

Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Councillor R. C. Newstead (substituted for by Councillor F. Kelly); and co-opted Member Councillor Mrs. J. Ashton of Salfords and Sidlow Parish Council.

2.

Election of Chairman

To agree the appointment of Chairman for the municipal year 2018-19.

Minutes:

RESOLVED that Councillor Mrs. R. S. Turner be elected Chairman of the Committee for the Municipal Year 2018/19.

Councillor Mrs. R. S. Turner took the Chair.

3.

Election of Vice Chairman

To agree the appointment of Vice Chairman for the municipal year 2018-19.

Minutes:

RESOLVED that Councillor Mrs. R. Mill be elected Vice-Chairman of the Committee for the Municipal Year 2018/19.

4.

Minutes pdf icon PDF 27 KB

To confirm as a correct record the Minutes of the previous meeting.

Minutes:

RESOLVED that the minutes of the meeting held on 20 June 2016 be approved as a correct record.

5.

Declarations of interest

Minutes:

None.

6.

Annual Standards Report pdf icon PDF 58 KB

To provide an update on the key elements of the Standards arrangements at Reigate and Banstead, including the Code of Conduct, Register of Interests, complaints and arrangements for appointing a statutory Monitoring Officer.

Minutes:

The Committee received an update on Standards matters from the Interim Monitoring Officer. The report covered:

·         Code of Conduct;

·         Register of Interests;

·         Complaints procedures;

·         Code of Conduct complaints 2017/18;

·         Group Leader meetings;

·         Member training;

·         Arrangements for appointing a statutory Monitoring Officer.

Members asked why the formal process for complaints in respect of Members and the Code of Conduct only related to complaints about something that occurred within the last six months. The Interim Monitoring Officer explained that, for the completeness and accuracy of the information concerned, it was not practical to investigate complaints more than six months ago. Despite this, the Interim Monitoring Officer still undertook to investigate and resolve those complaints which were more than six months old on an informal basis. The Interim Monitoring Officer highlighted the importance of the role of political Group Leaders in resolving complaints since the Localism Act 2011 which abolished the Standards Board regime.

Members sought to improve the transparency of those complaints which were not brought to the Standards Committee. With this in mind, the Committee expressed a desire to review the Code of Conduct and terms of reference of the Standards Committee. The Interim Monitoring Officer advised Members that the timing of such a review would be more prudent when a permanent appointment had been made to the position of Monitoring Officer.

The Committee discussed the Code of Conduct training arrangements in place for Members, the Member/officer protocol and the nature of the complaints typically received by the Interim Monitoring Officer.

RESOLVED that the report be noted.


7.

Any other urgent business

To consider any other urgent business.

Minutes:

None.