Agenda, decisions and minutes

Commercial Ventures Executive Sub-Committee - Thursday, 2nd July, 2020 6.30 pm, NEW

Venue: Remote - Virtual Meeting. View directions

Contact: Democratic Services (01737 276182)  Email: Democratic@reigate-banstead.gov.uk

Note: Visiting Members are being asked to contact democratic@reigate-banstead.gov.uk to obtain login details. Members of the public, please contact democratic@reigate-banstead.gov.uk to obtain the telephone number to gain access to listen to the meeting. 

Items
No. Item

1.

Election of Chairman

To appoint a Chair for this Sub-Committee for the Municipal Year 2020/21.

Minutes:

RESOLVED that Councillor T Archer be appointed Chair of the Commercial Ventures Executive Sub-Committee for the Municipal Year 2020/21. 

2.

Election of Vice-Chair

To appoint a Vice-Chair for this Sub-Committee for the Municipal Year 2020/21.

Minutes:

RESOLVED that Councillor V Lewanski be appointed Vice-Chair of the Commercial Ventures Executive Sub-Committee for the Municipal Year 2020/21.

3.

Apologies for absence

To receive any apologies for absence.

Minutes:

There were no apologies for absence.

4.

Declarations of interest

To receive any declarations of interest.

Minutes:

There were no declarations of interest.

5.

Minutes of the previous meeting pdf icon PDF 60 KB

To approve the minutes of the meeting of 11 May 2020 as a correct record.

Minutes:

RESOLVED that the minutes of the meeting held on 11 May 2020 be approved as a correct record and would be signed as soon as reasonably practical.

6.

Marketfield Way Update July 2020 pdf icon PDF 148 KB

Minutes:

          Cllr Archer introduced the Property and Construction Consultant from Gardiner & Theobald. 

 

Clerk’s Note: The meeting moved to Part 2 section of the agenda to consider the exempt information before returning to Part 1.

 

The Council continued to make significant progress to bring forward Marketfield Way and was now in a position to enter into a formal building contract with Vinci Construction UK Ltd and a variation to a pre-sale agreement with Delph in accordance with the terms set out in the exempt Part 2 of the report.

The Council had acquired all land and property rights at the site and had achieved vacant possession.  The public highway and car park had been closed.  The enabling works had progressed which included the demolition of buildings, diversion of statutory services and commencement of piling.

The severe economic uncertainty that had been created by COVID-19 had affected the Council’s ability to finalise terms with commercial tenants and the consideration of how the Council intended to mitigate against the effects of Covid-19 were set out in the exempt Part 2 of the report.

Cllr Brunt confirmed the project was an important investment for economic recovery for Redhill. 

RESOLVED that:

i)        the significant progress that has been made to conclude stage 3 of the project since the last report to Executive in December 2019, was noted.

ii)        the Director of Place Services, in consultation with the Leader, Deputy Leader and Executive Member for Place and Economic Prosperity, be authorised to now enter into:

-          a building contract with Vinci Construction UK Ltd in accordance with the contract sum and terms provided in Part 2 of this agenda;

 

-          a deed of variation to a pre-sale agreement with Delph in accordance with the terms provided in Part 2 of this agenda

 

iii)       the Director of Place Services, in consultation with the Leader, Deputy Leader and Executive Member for Place and Economic Prosperity, be authorised to make any necessary changes to the terms or contract sums provided that they are within the financial parameters in part 2 of this agenda, before entering into the building contract and deed of variation;

iv)       following the CVESC noting the exempt information in Part 2 of the report and (ii) above, the Head of Place Delivery, now progresses stage 4 of the project, including the implementation and construction of the development, in accordance with the exempt information provided in Part 2 of this agenda.

 

v)       delegations previously authorised to the Head of Property in all previous reports to Executive, in relation to Marketfield Way, are now made by the Head of Place Delivery.

Reason for decision:

The Council had continued to make significant progress to bring forward Marketfield Way and was now in a position to enter into a building contract and a variation to a pre-sale agreement in accordance with the terms set out in Part 2 of this report.

Alternative Options:

i)        To complete the enabling works only and delay entering into a building contract  ...  view the full minutes text for item 6.

7.

EXEMPT BUSINESS

RECOMMENDED that members of the Press and public be excluded from the meeting for the following item of business under Section 100A(4) of the Local Government Act 1972 on the grounds that:

i.         it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

ii.        the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minutes:

RESOLVED that members of the Press and public be excluded from the meeting for the following item of business under Section 100A(4) of the Local Government Act 1972 on the grounds that:

i.               it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

ii.        the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

8.

Marketfield Way Update 2 July 2020 - EXEMPT

Minutes:

RESOLVED that the exempt information in relation to the Marketfield Way Update report be noted.

9.

Any other business

To consider any other urgent business.

Minutes:

There was no other urgent business to consider.