Decisions and Recommendations

RESOLVED to note

1)     The Key Performance Indicator performance for Q1 2020/21 summarised in the report and at Annex 1.

2)     The revenue full year outturn forecast variance at the end of Q1 2020/21 of £1.68m (6.5%) lower than budget.

3)     The potential financial implications to the Council in respect of the COVID-19 pandemic, as set out in the report.

4)     The full year Capital Programme forecast at the end of Q1 of £30.48m (24%) below the approved Programme for the year.

RESOLVED:

1)    The scope of the Horley Town Centre revitalisation programme as set out in the report be approved.

2)    That the programme is progressed in accordance with the key stages as set out in the report.

3)    That a total of £600,000 already included in the Council’s approved Capital Programme 2020–2025 be allocated to undertake the High Street public realm improvement works in the town centre in accordance with the scope outlined in the report.

4)    That a total of £37,600 be approved from the Council’s Commercial Ventures (Feasibility Studies) Reserve to progress a feasibility and options study in relation to the development of the High Street Car Park to deliver a mixed-use housing led scheme in accordance with the policy and site allocation set out in the Council’s adopted Development Management Plan (funding to be capitalised should the project proceed).

5)    That a total of £53,900 is approved from the Council’s Capital Programme for the delivery of pay-on-exit car parking at the Victoria Road and Central car parks in accordance with the report.

6)    The Head of Place Delivery be authorised in consultation with the Executive Member for Place and Economic Prosperity and Head of Finance to agree provisional budget allocations to (i) progress the High Street Car Park project to planning and (ii) deliver the project within the Capital Programme.

7)    The Head of Place Delivery be authorised in consultation with the Executive Member for Place and Economic Prosperity to make the necessary consultancy and contractor appointments to complete the feasibility studies and design development for the Delivering Change in Horley Town Centre programme.

8)    The Head of Place Delivery be authorised in consultation with the Executive Member for Place and Economic Prosperity to undertake and complete the procurement, design and management of the works and to enter into any documentation required as part of the workstreams.

9)    That the Head of Place Delivery be authorised to enter into all necessary agreements with partners including Network Rail and Surrey County Council in order to undertake works to the public highway and on privately owned structures.

10)That the Head of Neighbourhood Services, in consultation with the Executive Member for Neighbourhood Services, be authorised to enter into a contract for the supply, installation and maintenance of pay-on-exit equipment at the Central Car Park and Victoria Road Car Park.

11)That the Head of Neighbourhood Services, in consultation with the Executive Member for Neighbourhood Services, be authorised to make amendments to the Reigate & Banstead Parking Order (2019) including the placing of advertisements.

12)Following the successful completion of Stage 1 of the High Street Car Park development project and a further report to Executive that the Head of Place Delivery be authorised to submit a planning application(s) for the redevelopment of the High Street site.

13)That the Head of Place Delivery be authorised to enter into any highway agreements including Section 278 agreements.

14) That the Head of Place Delivery, in consultation with the Executive Member for Place and Economic Prosperity and Head of Finance, be authorised to make any necessary changes to the scope and the funding of the programme provided they it does not require any additional funding from the Council’s capital programme.

There were no apologies for absence.

RESOLVED that the minutes of the meeting held on 2 July 2020 be approved as a correct record and would be signed as soon as reasonably practical.

Councillor T Archer confirmed Item 8 of the agenda being ‘Redhill Lease Arrangements’ had been removed from the agenda.

RESOLVED that:

i.         Pathway for Care Limited’s Annual Report and Unaudited Financial Statements for the year ended 31 July 2019, be received and confirmation from Pathway for Care Limited that provision has been made for the repayment of the £1.1 million preference shares by April 2023 be requested;

ii.        the departure of John Jory as Director of the Company be noted; and

iii.       Councillor V Lewanski be appointed as Director of Pathway for Care Limited as a replacement for John Jory and the appointment be confirmed in writing to Pathway for Care as set out in the exempt Part 2 section of the agenda.

RESOLVED that:

i.         the Horley Business Park Development LLP’s Annual Report and Financial Statements for the year ended 31 December 2019, set out in the exempt Part 2 section of this agenda, be received;

ii.        the departure of John Jory as the RBBC Board Representative from the LLP be noted;

iii.       Councillor T Archer be authorised to name the appointees to the role of Board Representatives for Horley Business Park Development LLP to replace John Jory and John Reed and confirm these appointments in writing to Horley Business Park Development LLP.

iv.       the RBBC Board Representatives, authorised to approve the re-appointment of Moore Kingston Smith LLP as auditor for Horley Business Park Development LLP for the year to 31 December 2020; and

v.        for the auditor appointed to Horley Business Park Development LLP in (iv) above, the RBBC Board Representatives, when appointed, be authorised to fix the auditors’ remuneration for the year to 31 December 2020, as set out in the exempt Part 2 of the agenda.

RESOLVED that:

i.         the Greensand Holdings Limited’s Directors’ Report and Audited Financial Statements for the year ended 31 December 2019 be received;

ii.        the re-appointment of Kreston Reeves LLP as auditor for Greensand Holdings Limited for the year to 31 December 2020 be approved;

iii.       for the auditor appointed to Greensand Holdings Limited in (ii) above, the Directors of the Greensand Holdings Limited be authorised to fix the auditors’ remuneration for the year to 31 December 2020;

iv.       the departure of John Jory as Director of the Company with effect from 31 July 2020 be noted;

v.        the appointment of Councillor R Michalowski as a Director of Greensand Holdings Limited be approved and the appointment be confirmed in writing to the Company; and

vi.       Councillor T Archer be authorised to sign on behalf of the shareholder, RBBC, the shareholder ordinary resolution confirming i. to v above.