Decisions and Recommendations

RESOLVED that Councillor V Lewanski be appointed Vice-Chair of the Commercial Ventures Executive Sub-Committee for the Municipal Year 2020/21.

RESOLVED that Councillor T Archer be appointed Chair of the Commercial Ventures Executive Sub-Committee for the Municipal Year 2020/21. 

RESOLVED that the minutes of the meeting held on 11 May 2020 be approved as a correct record and would be signed as soon as reasonably practical.

RESOLVED that:

i)        the significant progress that has been made to conclude stage 3 of the project since the last report to Executive in December 2019, was noted.

ii)        the Director of Place Services, in consultation with the Leader, Deputy Leader and Executive Member for Place and Economic Prosperity, be authorised to now enter into:

-          a building contract with Vinci Construction UK Ltd in accordance with the contract sum and terms provided in Part 2 of this agenda;

-          a deed of variation to a pre-sale agreement with Delph in accordance with the terms provided in Part 2 of this agenda;

iii)       that the Director of Place Services, in consultation with the Leader, Deputy Leader and Executive Member for Place and Economic Prosperity, be authorised to make any necessary changes to the terms or contract sums provided that they are within the financial parameters in part 2 of this agenda, before entering into the building contract and deed of variation;

iv)       following the noting of exempt information in Part 2 of this report and (ii) above, the Head of Place Delivery, now progresses stage 4 of the project, including the implementation and construction of the development, in accordance with the exempt information provided in Part 2 of this agenda.

v)       that delegations previously authorised to the Head of Property in all previous reports to Executive, in relation to Marketfield Way, are now made by the Head of Place Delivery.

That the Executive:

1.     Records its thanks for the outstanding efforts of all members and Council staff in responding to the Covid-19 (Coronavirus) emergency

2.     Agrees the approach for recovering from the emergency, including the approach to service & financial planning and continuing to deliver on the Council’s ambitions as set out in Reigate & Banstead 2025.

3.     Agrees the latest forecasts of the financial implications of the emergency which will be updated in June to form the basis for in-year financial reporting and the Medium Term Financial Plan review

That Mr D. Atkins and Councillor P. Harp be appointed to the Board of Banstead Commons Conservators.

1.       To note the performance and risk management update for the fourth quarter of 2019/20

2.       That the provisional Revenue Budget outturn position for 2019/20 and the transfer of £2.086 million unspent resources to General Fund Reserves be approved

3.       That the provisional Capital Programme outturn position for 2019/20 and the carry-forward of £29.491 million of approved Capital Programme resources to 2021/20 be approved

4.       To approve the new KPIs to be reported on for 2020/21 as detailed in section 5 of the report

5.       To approve the new strategic risks for 2020/21 as detailed in section 6 of the report

1.     To adopt the revised Affordable Housing SPD, Barn and Farm Conversions SPD, Historic Parks and Gardens SPD and Reigate Town Centre Shop Front Design SPD

2.     Revoke the current Affordable Housing Supplementary Planning Documents (SPD) (2014), the Appropriate Uses for Historic Barns Supplementary Planning Guidance (SPG) (1994), the Historic Parks and Gardens SPG (2001) and the Reigate Shop Front Design Guide SPG (1999)