Decisions and Recommendations

Use the below search options at the bottom of the page to find information regarding recent recommendations and decisions that have been taken by the Full Council, the Executive and its Sub-Committees, Employment Committee, Standards Committee; and, the Overview and Scrutiny Committee and its Scrutiny Panels.

All decisions on Planning applications are published on the Planning register.

Decisions published

01/02/2024 - Shareholder Actions - RBBC Limited ref: 1038    Information Only

Decision Maker: Partner, Shareholder and Trustee Executive Sub-Committee

Made at meeting: 01/02/2024 - Partner, Shareholder and Trustee Executive Sub-Committee

Decision published: 05/02/2024

Effective from: 13/02/2024


RESOLVED – that the Partner, Shareholder and Trustee Executive Sub-Committee as the Council’s shareholder representative:


(i)               Accept the recommendation of the directors of RBBC Limited to dissolve the company, because it has been dormant for a substantial period and there is no intention for it to resume trading;

(ii)             Instruct Council officers to take the necessary action to close the company and submit the final returns to Companies House.

Wards affected: (All Wards);

Lead officer: Pat Main

01/02/2024 - Housing rent review ref: 1035    Recommendations Approved

To approve the annual Rent Review proposals and Debt Recovery Policy.

Decision Maker: Executive

Made at meeting: 01/02/2024 - Executive

Decision published: 05/02/2024

Effective from: 14/02/2024


RESOLVED – that the Executive:


(i)               Approves a 7.7% rent increase for Council-owned social and affordable rent homes in 2024/25, being the lower of a 7.7% increase or the Local Housing Allowance rate;

(ii)             Delegates authority to agree the annual service charge to the Head Housing in consultation with the Head of Finance; and

(iii)           Approves the Write Off Policy for Housing Service Debts at Annex 1.

Wards affected: (All Wards);

Lead officer: Alison Robinson

18/01/2024 - Report of the Independent Remuneration Panel on Members' Allowances for 2024/25 ref: 1041    Recommendations Approved

To receive the twenty-second report of the Independent Remuneration Plan on Member Allowances.

Decision Maker: Council

Made at meeting: 18/01/2024 - Council

Decision published: 02/02/2024

Effective from: 18/01/2024


The Managing Director introduced the report. It was explained that this set out the Members’ Allowances scheme for 2024/25 following a review by the Council’s Independent Renumeration Panel (IRP). There were eight recommendations for Council to consider as detailed in Annex 1 to the report to apply from 1 April 2024.


Councillor Lewanski moved two amendments to the recommendations, that:

1.    The Special Responsibility Allowance paid to the Leader of the Council increase to £19,000 for 2024-25 rather than £15,800 as recommended by the IRP; and

2.    The Special Responsibility Allowance paid to the Leader of the largest Opposition Party increase to £3,800 rather than £3,310 as recommended by the IRP.


Councillor Lewanski put forward the following rationale for his amendments:

·       Good candidates to the position of Leader should not be discouraged on the grounds of financial pressures.

·       Not all Councillors were retired and many worked at the same time as carrying out their Councillor duties. Whilst the role was demanding, the Leader was only able to commit to allocating one day a week to being in the Council in person. This was a new approach and allowed face-to-face meetings with residents, officers and Members. However, these were time restricted. An increase in the Leader’s Special Responsibility Allowance (SRA) would allow work commitments to be reduced and more time given to Council responsibilities.

·       Under this Leader, there had been a reduction in the number of Executive Members, requiring him to take a more hands-on approach with elements of various portfolios. This reflected a saving of around £10K well in excess of the additional £3,200 being recommended was added to the Leader’s SRA.

·       Previous IRP recommendations that the Leader’s SRA should be increased had not been accepted and this would bring parity with the previous recommendations.

·       Whilst it was not a requirement that the Leader of the Opposition’s SRA be fixed at 20% of that paid to the Leader, it was being recommended that this be increased in line with that of the Leader as part of the motion.


Councillor Neame seconded the amendments proposed by Councillor Lewanski.


Mister Mayor invited other Members to speak on the item.


Councillor Booton spoke to the item making the following comments:

·       The amendments to the recommendations made by the IRP were difficult to accept.

·       The IRP had consulted with Group Leaders. It was therefore assumed that the suggestion of a larger increase in the SRA for the Leader had been made. The IRP would have considered this as part of its review but had decided not to have increased the Leader’s SRA further.

·       As detailed in the terms of reference for the IRP, it had taken into consideration the difference in responsibilities and the time commitment of various roles when making its recommendations.



Councillor Harrison spoke in favour of supporting the amendments to the recommendations.


RESOLVED to accept the amended recommends as detailed in the officer’s report.



Lead officer: Liane Dell, Alex Vine, Annette Wiles

18/01/2024 - Interim Polling Place and District Review 2023/24 ref: 1040    Recommendations Approved

To consider the final recommendations of an interim Polling Place and District Review, which seeks to ensure that all electors have reasonable facilities for voting in elections.

Decision Maker: Council

Made at meeting: 18/01/2024 - Council

Decision published: 02/02/2024

Effective from: 18/01/2024


The Managing Director introduced the report. It was explained that following a review of Parliamentary boundaries by the Boundary Commission for England, the interim review sought to ensure that all electors had reasonable facilities for voting at the forthcoming Borough Council, Police & Crime Commissioner and Parliamentary elections in 2024.


RESOLVED that the recommendation to designate the polling places for polling districts as outlined in the officer’s report and addendum be approved.


Wards affected: (All Wards);

Lead officer: Alex Vine