Decisions and Recommendations

Use the below search options at the bottom of the page to find information regarding recent recommendations and decisions that have been taken by the Full Council, the Executive and its Sub-Committees, Employment Committee, Standards Committee; and, the Overview and Scrutiny Committee and its Scrutiny Panels.

All decisions on Planning applications are published on the Planning register.

Decisions published

29/05/2019 - Governance Task Group - Terms of Reference 2019/20 ref: 496    Recommendations Approved

To agree terms of reference for the Governance Task Group for the 2019/20 Municipal Year.

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

Council received a report, set out on the Order Paper, concerning proposed terms of reference for the Governance Task Group.

RESOLVED that the following terms of reference for the Governance Task Group be adopted and incorporated into the Council’s Constitution for the 2019/20 Municipal Year:

-       To consider governance changes suggested by Members and Officers;

-       To review areas of the Constitution to ensure they are fit for purpose, putting forward appropriate changes;

-       To recommend proposed changes to Council for approval; and

-       To agree its own work programme at its first meeting of the Municipal Year.   

Wards affected: (All Wards);

Lead officer: Christian Scade


29/05/2019 - Allocation of Seats on Committees 2019/20 ref: 492    Recommendations Approved

To report on the Election of the Leader of the Council; Allocation of Seats on Committees; Membership of Committees for the Municipal Year 2019/20 and other miscellaneous appointments.

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

RESOLVED that the allocation of seats on Committees for the Municipal Year 2019/20 as set out in Annex A to these Minutes be approved.   

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

The Council received an update, set out via an Addendum to the Agenda, regarding the Membership of Committee requirements effective from the 2019/20 Municipal Year and   

RESOLVED that the Constitution and Membership of the Committees (including substitutes as provided by the Constitution) for the Municipal Year 2019/20 be in accordance with the nominations of the various Groups as set out in Annex B to these Minutes. 

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

Consideration was given to the appointment of nine Members to serve on the Governance Task Group.

RESOLVED that the following appointments be made in respect of the Governance Task Group for the Municipal Year 2019/20: 

Councillors

J.C. Essex

Councillors

J. Philpott

 

N.D. Harrison

 

K. Sachdeva

 

J.P. King

 

T. Schofield

 

C. Neame

 

S. Walsh

 

J. Paul

 

 

 

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

Consideration was given to the appointment of ten Members to represent the Council on the Surrey County Council Local Committee.

RESOLVED that the following appointments be made in respect of the Surrey County Council Local Committee for the Municipal Year 2019/20:

Councillors

G. Adamson

Councillors

R. Ritter

 

R. H. Ashford

 

K. Sachdeva

 

M. Blacker

 

T. Schofield

 

V. Lewanski

 

R.S. Turner

 

S. Kulka

 

C.T.H. Whinney

 

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

RESOLVED that Councillor V. Lewanski be elected as the Council’s representative on the Police and Crime: Joint Committee for the Municipal Year 2019/20.

Wards affected: (All Wards);

Lead officer: Christian Scade


29/05/2019 - Election of Leader of the Council ref: 489    Recommendations Approved

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

It was moved by Councillor T. Schofield and seconded by Councillor S. Walsh that Councillor M.A. Brunt be re-elected as Leader of the Council.

There being no other nominations it was

RESOLVED that Councillor M.A. Brunt be elected as Leader of the Council for four years, up to and including the 2022/23 Municipal Year, or until his term of office as a Councillor came to an end.


29/05/2019 - Election of Deputy Mayor ref: 491    Recommendations Approved

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

It was moved by Councillor M. Blacker and seconded by Councillor F. Kelly that Councillor R. Absalom be elected Deputy Mayor of the Borough of Reigate and Banstead for the ensuing Municipal Year. There being no other nominations it was

RESOLVED that Councillor R. Absalom be elected Deputy Mayor of the Borough of Reigate and Banstead for the Municipal Year 2019/20.

The Deputy Mayor made the Declaration of Acceptance of Office and returned thanks for her election.

Councillor N.J. Bramhall expressed the Council’s thanks and appreciation to the retiring Deputy Mayor (Councillor J.M. Ellacott) for his work during the past Municipal Year.

The Mayor presented the outgoing Deputy Mayor with a commemorative Bowl, denoting their past office. The outgoing Deputy Mayor responded.


29/05/2019 - Election of Mayor ref: 490    Recommendations Approved

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

The Mayor announced that the first item of business was the election of the Mayor for the ensuing Municipal Year.

It was moved by Councillor T. Archer and seconded by Councillor V. Lewanski that Councillor K. Foreman be elected Mayor for the Municipal Year 2019/20.

There being no other nominations it was

RESOLVED that Councillor K. Foreman be elected Mayor of the Borough of Reigate and Banstead for the Municipal Year 2019/20.

The retiring Mayor then vacated the Chair and the newly elected Mayor (Councillor K. Foreman) made the Declaration of Acceptance of Office and returned thanks for his election.

Councillor R. Biggs expressed the Council’s thanks and appreciation to the retiring Mayor (Councillor D.A. Ross-Tomlin) and Consort (Mr J. Ross-Tomlin) for their services during the past Municipal Year.

The Mayor presented the outgoing Mayor with a medallion, denoting their past office, and the Mayoress presented the outgoing Consort with a badge of office. The outgoing Mayor responded.


29/05/2019 - Health and Safety Forum - Operating Arrangements ref: 499    Recommendations Approved

To consider an update on operating arrangements for the Health and Safety Forum.

Decision Maker: Council

Made at meeting: 29/05/2019 - Council

Decision published: 17/06/2019

Effective from: 29/05/2019

Decision:

Council received a report, set out on the Order Paper, concerning future operating arrangements for the Health and Safety Forum.

RESOLVED that the Health and Safety Forum be disbanded with effect from the 2019/20 Municipal Year.  

 

Wards affected: (All Wards);

Lead officer: Tom Borer


06/06/2019 - Licensing and Regulatory Sub-Committee Chairmen ref: 478    Recommendations Approved

Decision Maker: Licensing and Regulatory Committee

Made at meeting: 06/06/2019 - Licensing and Regulatory Committee

Decision published: 07/06/2019

Effective from: 06/06/2019

Decision:

RESOLVED that:

a)    Councillors A. M. Lynch, F. Kelly and R. Absalom be appointed to act as sub-committee Chairs; and

b)    To delegate authority to the Head of Legal and Governance to appoint the remaining 2 sub-committee Chairs in consultation with the Chairman of the Licensing and Regulatory Committee and the Group Leaders.


06/06/2019 - Election of Vice-Chairman ref: 479    Recommendations Approved

Decision Maker: Licensing and Regulatory Committee

Made at meeting: 06/06/2019 - Licensing and Regulatory Committee

Decision published: 07/06/2019

Effective from: 06/06/2019

Decision:

RESOLVED that Councillor F. Kelly be appointed as Vice-Chairman for the municipal year 2019-20.


06/06/2019 - Election of Chairman ref: 480    Recommendations Approved

Decision Maker: Licensing and Regulatory Committee

Made at meeting: 06/06/2019 - Licensing and Regulatory Committee

Decision published: 07/06/2019

Effective from: 06/06/2019

Decision:

RESOLVED that Councillor A. M. Lynch be appointed as Chairman for the municipal year 2019-20.


06/06/2019 - Election of Vice-Chairman ref: 482    Recommendations Approved

Decision Maker: Standards Committee

Made at meeting: 06/06/2019 - Standards Committee

Decision published: 07/06/2019

Effective from: 06/06/2019

Decision:

RESOLVED that Councillor N. D. Harrison be appointed as Vice-Chair for the 2019-20 municipal year.


06/06/2019 - Election of Chairman ref: 481    Recommendations Approved

Decision Maker: Standards Committee

Made at meeting: 06/06/2019 - Standards Committee

Decision published: 07/06/2019

Effective from: 06/06/2019

Decision:

RESOLVED that Councillor R. S. Turner be appointed as Chair for the 2019-20 municipal year.


07/06/2019 - Commercial Ventures Executive Sub-Committee Appointments - 2019/20 ref: 530    Recommendations Approved

Decision Maker: Leader of the Council

Decision published: 07/06/2019

Effective from: 07/06/2019

Decision:

Appointment of members of the Commercial Ventures Executive Sub-Committee for the municipal year 2019/20.

 

 

A signed copy of the attached document is retained for inspection upon request.


30/05/2019 - Acquisition of Freehold in Horley ref: 472    Recommendations Approved

To consider the acquisition of a freehold interest of land in Horley.

Decision Maker: Executive

Made at meeting: 30/05/2019 - Executive

Decision published: 04/06/2019

Effective from: 12/06/2019

Decision:

RESOLVED that subject to a satisfactory due diligence, the Head of Legal and Governance, in consultation with the Head of Finance & Assets, Leader of the Council, and Executive Members with responsibility for Place & Economic Prosperity, Finance, and Investment & Companies, be authorised to:

a.    acquire the freehold land in Horley, as referred to in the part 2 section of the Executive’s report, as a strategic investment to support the delivery of the Council’s Corporate Plan objectives, and to finalise the Heads of Terms and associated agreements to support the acquisition, in line with the principles and financial requirements of the report.

 

b.    To fund the acquisition and supporting costs from the funding allocated within the approved Capital Programme for 2019/2024 for investment in capital schemes to support delivery of the Corporate Plan, Housing Strategy and Investment Strategy, as set out in paragraphs 8 and 9 of the part 2 section of the report to the Executive.

Decision Maker: Executive

Made at meeting: 30/05/2019 - Executive

Decision published: 04/06/2019

Effective from: 12/06/2019

Wards affected: Horley Central and South;

Lead officer: Tom Borer


30/05/2019 - Appointments to the Board of the Banstead Common Conservators (Exempt) ref: 475    Recommendations Approved

The annual appointment of the representatives to serve on the Banstead Common Conservators.

Decision Maker: Executive

Made at meeting: 30/05/2019 - Executive

Decision published: 04/06/2019

Effective from: 12/06/2019

Wards affected: (All Wards);

Lead officer: Mari Roberts-Wood


30/05/2019 - Property Acquisitions ref: 468    Recommendations Approved

To consider any property acquisitions proposed.

Decision Maker: Executive

Made at meeting: 30/05/2019 - Executive

Decision published: 04/06/2019

Effective from: 30/05/2019

Decision:

It was noted that there was one property acquisition proposed, the acquisition of a freehold in Horley as set out below.

Decision Maker: Executive

Made at meeting: 30/05/2019 - Executive

Decision published: 04/06/2019

Effective from: 30/05/2019

Wards affected: (All Wards);

Lead officer: Pat Main


30/05/2019 - Commercial Governance: Changes to Executive Sub-Committees ref: 464    Recommendations Approved

To consider an update to the Council's Commercial Governance arrangements, including the establishment of a Commercial Ventures Executive Sub-Committee.

Decision Maker: Executive

Made at meeting: 30/05/2019 - Executive

Decision published: 04/06/2019

Effective from: 12/06/2019

Decision:

RECOMMENDATIONS THAT ARE SUBJECT TO FULL COUNCIL APPROVAL

 

RECOMMENDED that:

(i).

a Property and Investment Contingency Fund be established, with a value of £1.0m, funded within the £25m that has been allocated in the approved Capital Programme 2019/2024 for investment in new capital schemes to support delivery of the Corporate Plan, Housing Strategy and Investment Strategy, and that principle (vii) should be added to Article 14.3.3 of the Constitution, with the following wording:

(vii) decisions on the use of resources from the Property and Investment Contingency Fund of a value of more than £500,000 should be regarded as significant, superseding principles (i) and (iii) for such decisions.

(ii).

the Director of Finance and Organisation be authorised to approve the use of resources from the Property and Investment Contingency Fund for commercial investments in cases where this is judged to be necessary to mitigate the risk of the Council incurring significant financial or reputational costs, in consultation with the Leader, the Chair of the Commercial Ventures Executive Sub-Committee and Executive Member(s) with responsibility for investments and property matters, and that the Officer Scheme of Delegation be updated accordingly.

(iii).

the Director of Finance and Organisation be authorised to approve the use of resources from the Property and Investment Contingency Fund for other capital investments in cases where this is judged to be necessary to mitigate the risk of the Council incurring significant financial or reputational costs, in consultation with the Leader, the Chair of the Commercial Ventures Executive Sub-Committee and Executive Member(s) with responsibility for investments and property matters, and that the Officer Scheme of Delegation be updated accordingly.

 

DECISIONS THAT FALL WITHIN THE EXECUTIVE’S REMIT TO DETERMINE

 

RESOLVED that:

(i).

the Property Executive Sub-Committee be dissolved;

(ii).

the Health and Wellbeing Executive Sub-Committee be dissolved;

(iii).

the powers previously delegated to the Property Executive Sub-Committee and Health and Wellbeing Executive Sub-Committee revert to the Executive, unless otherwise specified in the following recommendations;

(iv).

a Commercial Ventures Executive Sub-Committee be established, with the remit and terms of reference as set out at Annex 1 to the Executive’s report;

(v).

the shareholder function of the Council, with regard to Greensand Holdings Ltd, be delegated to the Commercial Ventures Executive Sub-Committee;

(vi).

the shareholder function of the Council, with regard to Pathway for Care Ltd, be delegated to the Commercial Ventures Executive Sub-Committee;

(vii).

the shareholder function of the Council, with regard to RBBC Ltd, be delegated to the Commercial Ventures Executive Sub-Committee;

(viii).

the partnership function of the Council, with regard to Horley Business Park Development LLP, be delegated to the Commercial Ventures Executive Sub-Committee;

(ix).

the Commercial Ventures Executive Sub-Committee be authorised to agree the incorporation and the proposal of winding up of companies, subject to relevant shareholder agreements, by the Council, to be conducted in accordance with the requirements of the Commercial Governance Framework, as set out in the terms of references of the Executive Sub-Committee;

(x).

the Commercial Ventures Executive Sub-Committee be authorised to agree the following arrangements as part of the establishment of companies by the Council, and in relation to companies, other commercial entities and partnerships thus established to the Council:

     the Articles of Association for the entity

     the Shareholder Agreement between the entity and the Council, including the initial Business Plan

     the appointment of Directors of the company, including Non-Executive Directors

     any Director Service Agreements

     the appointment of a Company Secretary and Auditor.

(xi).

the Commercial Ventures Executive Sub-Committee be authorised to undertake the shareholder function of the Council with regard to future companies established by the Council;

(xii).

the Commercial Ventures Executive Sub-Committee be authorised to agree write-off of debts owed by Companies established by the Council to the Council, in consultation with all Executive Members;

(xiii).

the Commercial Ventures Executive Sub-Committee be authorised to agree Resourcing Agreements for commercial ventures established by, and being established by, the Council to use Council staff and facilities in furtherance of their business;

(xiv).

the Commercial Ventures Executive Sub-Committee be authorised to agree all matters in relation to the following, in line with the priorities in the Council’s Capital Investment Strategy:

     Loan, Grant, and Draw Down agreements with regard to commercial ventures established by, and being established by, the Council

     Investment in properties

     Other capital investments

     Performance of investments

These matters to be agreed within a total limit of £25.0m for 2019/20, as allocated in the approved Capital Programme for 2019/2024 for investment in new capital schemes to support delivery of the Corporate Plan, Housing Strategy and Investment Strategy, and henceforth in subsequent financial years within limits to be set and reviewed each year during the service and financial planning process, as subject to approval by Executive and Full Council.

(xv).

the Director of Finance and Organisation be authorised to agree, in consultation with members of the Commercial Ventures Executive Sub-Committee, spending on feasibility studies of potential commercial and investment opportunities, having regard to the Commercial Governance Framework which forms appendix 1 to the terms of reference of the Executive Sub-Committee. These matters to be agreed within a total limit of £250k for 2019/20, funded within the approved 2019/20 revenue budget, and henceforth within subsequent financial years within limits to be set and reviewed each year during the service and financial planning process, as subject to approval by Executive and Full Council;

(xvi).

all decisions of the Director of Finance and Organisation making determination on the use of resources from the Property and Investment Contingency Fund shall be reported to the Commercial Ventures Executive Sub-Committee at the next meeting where it is practical to do so;

(xvii).

the Constitution be updated by the Monitoring Officer to reflect the dissolution of the Property Executive Sub-Committee and the Health and Wellbeing Executive Sub-Committee, as an administrative update; and

(xviii).

the Constitution be updated by the Monitoring Officer to reflect the establishment of the Commercial Ventures Executive Sub-Committee and its agreed terms of reference as an administrative update.