Decisions and Recommendations

Use the below search options at the bottom of the page to find information regarding recent recommendations and decisions that have been taken by the Full Council, the Executive and its Sub-Committees, Employment Committee, Standards Committee; and, the Overview and Scrutiny Committee and its Scrutiny Panels.

All decisions on Planning applications are published on the Planning register.

Decisions published

24/11/2020 - Thames Water Deed of Easement for Marketfield Way ref: 778    Recommendations Approved

Decision Maker: Head of Place Delivery

Decision published: 27/11/2020

Effective from: 24/11/2020

Decision:

On 23rd March 2017 Executive considered a report regarding the redevelopment of the site known as Marketfield Way, Redhill.

Executive agreed:

(ii) That the Head of Property be authorised to progress Stage 3 of the Marketfield Way project, in accordance with the strategy set out in the Executive report dated 26 February 2015 and updates set out in this report, and bring forward the development, retaining the commercial elements and selling or letting the individual residential units on the open market at completion of the development

(iii) That the Marketfield Way project be progressed in accordance with the updated financial parameters set out in the exempt report in Part 2 of this agenda, including further land assembly, appointment of construction consultants, appointment of construction building contractors, placement of contracts to move statutory services on site, and conclusion of pre let arrangements;

On 2nd July 2020 Commercial Ventures Executive Sub Committee agreed:

That delegations previously authorised to the Head of Property in all previous
reports to Executive, in relation to Marketfield Way, are now made by the
Head of Place Delivery.

The Council is now required to enter into a deed of easement with Thames Water relating to the building over/close to a public sewer to facilitate the Marketfield development.

I being the Head of Place Delivery authorise entering into a deed of easement with Thames Water relating to the building over/close to a public sewer to facilitate the Marketfield development.

Lead officer: Peter Boarder


24/11/2020 - Client Monitoring Team Architect Appointment for Marketfield Way ref: 776    Recommendations Approved

Decision Maker: Head of Place Delivery

Decision published: 27/11/2020

Effective from: 24/11/2020

Decision:

On 23rd March 2017 Executive considered a report regarding the redevelopment of the site known as Marketfield Way, Redhill.

Executive agreed:

(ii) That the Head of Property be authorised to progress Stage 3 of the Marketfield Way project, in accordance with the strategy set out in the Executive report dated 26 February 2015 and updates set out in this report, and bring forward the development, retaining the commercial elements and selling or letting the individual residential units on the open market at completion of the development

(iii) That the Marketfield Way project be progressed in accordance with the updated financial parameters set out in the exempt report in Part 2 of this agenda, including further land assembly, appointment of construction consultants, appointment of construction building contractors, placement of contracts to move statutory services on site, and conclusion of pre let arrangements;

On 2nd July 2020 Commercial Ventures Executive Sub Committee agreed:

That delegations previously authorised to the Head of Property in all previous
reports to Executive, in relation to Marketfield Way, are now made by the
Head of Place Delivery.

The Council wishes to appoint an independent architect - Lesley Jones Architecture - as part of its Client Monitoring Team for the Marketfield Way development.

I being the Head of Place Delivery authorise entering into a deed of appointment with Lesley Jones Architecture to provide client monitoring services for Marketfield Way.

Lead officer: Peter Boarder


19/11/2020 - Council Tax Base 2021/22 ref: 770    Recommmend Forward to Council

Council Tax Base 2021/22

Decision Maker: Executive

Made at meeting: 19/11/2020 - Executive

Decision published: 24/11/2020

Effective from: 02/12/2020

Decision:

RESOLVED:

 

1.    That Executive approve a Council Tax Base for 2021/22 for the purpose of setting the Collection Fund budget of 61,354.3 Band D equivalents, this being a net increase in the Tax Base on 2020/21 of 0.37% after allowing for growth of 1.56% and an increase in local concessionary tax support as a result of COVID 19.

 

2.    That Executive delegate authority to the Chief Financial Officer in consultation with the Deputy Leader and Portfolio Holder for Finance to make further adjustments to the final tax base where necessary to reflect any changes in the underlying assumptions and report the outcome to Executive in January.

Wards affected: (All Wards);

Lead officer: Helen Stocker


19/11/2020 - Treasury Management Half Year Report 2020/2021 ref: 769    For consultation

To comply with the requirements of the regulatory framework for treasury management and meet the Council’s reporting requirements.

Decision Maker: Executive

Made at meeting: 19/11/2020 - Executive

Decision published: 24/11/2020

Effective from: 19/11/2020

Decision:

RESOLVED:

 

To note the Treasury Management Performance for the year to date and note the updated prudential indicators.

Wards affected: (All Wards);


19/11/2020 - Service & Financial Planning 2021/2022 ref: 768    Recommendations Approved

To approve the 2021/22 provisional budget proposal for consultation with the Overview and Scrutiny Committee in accordance with the Policy Framework and Budget Procedure rules within the Constitution and with the Business Community to comply with statutory requirements.

Decision Maker: Executive

Made at meeting: 19/11/2020 - Executive

Decision published: 24/11/2020

Effective from: 02/12/2020

Decision:

RESOLVED:

 

1.    That the national and local policy context (Annex 1 to the report) be noted.

 

2.    That the service proposals set out in the report which seek to respond to this context and deliver our corporate priorities, be endorsed.

 

3.    That the draft business plans for 2021/22 to 2023/24 be approved, and that Heads of Service be authorised to finalise the plans for their service areas, in consultation with the relevant Portfolio Holders.

 

4.    That the following be approved for consultation under the Council’s budget and policy framework:

 

a.    Medium Term Financial Plan Summary (Annex 2 to the report)

b.    Revenue Budget Savings and Additional Income proposals totalling (£2.094) million (Annex 3 to the report)

c.    Revenue Budget Growth proposals totalling £0.812 million (Annex 3 to the report)

d.    Forecast ongoing income budget pressures in 2021/22 as a consequence of the COVID-19 pandemic totalling £1.610 million (Annex 2 to the report)

e.    Capital Programme Growth and Reprofiling proposals resulting in a net reduction in the five-year Capital Programme of (£0.286) million (Annex 4 to the report)

f.     Revenue Reserve Balances at 1 April 2020 of £35.391 million (Annex 6.1 to the report)

 

5.    That the Fees & Charges Policy (Annex 5 to the report) be approved.

 

6.    That the Reserves Policy (Annex 6.2 to the report) be approved.

 

7.    That the Medium Term Financial Plan forecast for 2022/23 onwards (Annex 2 to the report) and proposed actions to address the forecast revenue budget gap be noted.

 

8.    That the modified housing benefit schemes, whereby prescribed war disablement pensions and war widow’s pensions are disregarded, be continued.

 

9.    That the Executive recommends to the Council the adoption of a new council tax policy to apply a 300% council premium for properties that have been empty for more than 10 years with effect from 1 April 2021.

Wards affected: (All Wards);

Lead officer: David Brown


19/11/2020 - Commercial Strategy ref: 766    For consultation

To approve the Commercial Strategy: Part 1

Decision Maker: Executive

Made at meeting: 19/11/2020 - Executive

Decision published: 24/11/2020

Effective from: 02/12/2020

Decision:

RESOLVED:

 

1.    The Executive approves the Commercial Strategy: Part 1 as set out in Annex 1 of the report.

 

2.    The Executive supports the ongoing development of Part 2 of the Commercial Strategy and notes that this will be brought to a future Executive meeting for approval.

Wards affected: (All Wards);

Lead officer: Catherine Rose


19/11/2020 - Appointment to Outside Bodies 2020/21 ref: 767    Recommendations Approved

To appoint representatives to outside bodies for the 2020/21 Municipal Year.

Decision Maker: Executive

Made at meeting: 19/11/2020 - Executive

Decision published: 24/11/2020

Effective from: 02/12/2020

Decision:

RESOLVED:

 

1.    To appoint the following Members as representatives to serve on outside bodies:

·         Councillor Kelly, Age Concern (Merstham, Redhill and Reigate)

·         Councillor Sinden (as Deputy/Substitute), Age Concern (Merstham, Redhill and Reigate)

·         Councillor Horwood, Borough of Reigate and Banstead Arts Council

·         Councillor Horwood, Gatwick Airport Consultative Committee (GATCOM) & GATCOM Steering Group

·         Councillor Absalom, Surrey Hills Board

·         Councillor McKenna (as Deputy/Substitute), Surrey Hills Board

for the periods listed in Annexe 1 of the report.

 

2.    To note the vacancies, set out in Annexe 1 of the report, for the Discretionary Relief Panel, Horley Town Management Group, YMCA East Surrey Children and Young People’s Advisory Group, and YMCA East Surrey Health and Wellbeing Advisory Group.

Wards affected: (All Wards);

Lead officer: Alex Berry


12/11/2020 - Regulations made under the Public Health (Control of Disease) Act 1984 - Delegated Authority to Enforce ref: 765    Recommendations Approved

Summary of the Report Considered by the Leader of the Council

 

The Secretary of State has made a number of sets of Regulations in exercise of powers under the Public Health (Control of Disease) Act 1984, in response to the current public health risk posed by the situation with regards to coronavirus. These regulations place restrictions and requirements on business and individuals, along with restrictions on gatherings and access to public places, as identified in the legislation. These pieces of legislation will be referred to collectively as the ‘Coronavirus Regulations’.

 

The Secretary of State has powers to designate enforcement bodies to deal with any non-compliance.  Given local authority environmental health and trading standards’ existing relationships and expertise in dealing with these business sectors, local authorities have been designated as enforcers of related elements of these regulations. 

 

To use these powers effectively, the Council will need to delegate them to appropriate officers. As they are not a matter reserved to Council or otherwise restricted, they fall within the Executive powers of the Council, which the Leader of the Council has the authority to delegate. In keeping with the Council’s Officer Scheme of Delegation, it is therefore recommended that the powers be delegated to the Head of Service with responsibility for Environmental Health, who can then delegate them to other officers as appropriate.

 

Decision Maker: Leader of the Council

Decision published: 12/11/2020

Effective from: 12/11/2020

Decision:

That the Head of Service with responsibility for Environmental Health be authorised to exercise the Council’s powers, duties and functions with regard to all of the legislation identified collectively as the Coronavirus Regulations, including any subsequent and future provisions.

Wards affected: (All Wards);