Decisions and Recommendations

Use the below search options at the bottom of the page to find information regarding recent recommendations and decisions that have been taken by the Full Council, the Executive and its Sub-Committees, Employment Committee, Standards Committee; and, the Overview and Scrutiny Committee and its Scrutiny Panels.

All decisions on Planning applications are published on the Planning register.

Decisions published

07/01/2019 - Consultation response: Draft Gatwick Airport Masterplan 2018 ref: 326    Recommendations Approved

Section 1.19 of the Scheme of Delegation contains delegations for Heads of Service to respond to consultations from Government, Agencies, Local Authorities or other organisations on behalf of the Council in consultation with the appropriate Executive Member or Committee Chairman.

Decision Maker: Head of Corporate Policy

Decision published: 15/01/2019

Effective from: 07/01/2019

Decision:

Describe the decision being made.
Agreeing the Council’s consultation response to the consultation on Gatwick Airport’s draft Masterplan; the main aspects of which are:
- That there is not enough detail within the masterplan to take a view on the proposed routine use of the standby runway
- To support in principle for the continued safeguarding of the land to provide future flexibility however that this should not be interpreted as Council support for a new runway on that land
- That the airport operators should fully assess the potential impacts of future growth on local infrastructure and to fully fund any mitigation measures required.

Lead officer: Catherine Rose


13/12/2018 - Recommendations ref: 316    Recommendations Approved

Decision Maker: Council

Made at meeting: 13/12/2018 - Council

Decision published: 07/01/2019

Effective from: 13/12/2018

Decision:

The Council received Recommendations arising from the Executive (8 November 2018 and 29 November 2018) and Employment Committee (5 December 2018).  

 

RESOLVED that:

(i)            the Recommendations of the Executive (Minute 66) from its meeting on 8 November 2018 (Half Year Treasury Management Performance Report) be adopted;

 

(ii)          the Recommendation of the Executive (Minute 67) from its meeting on 8 November 2018 (Local Council Tax Reduction Scheme for 2019/20) be adopted;

 

(iii)         the Recommendations of the Executive (Minute 78) from its meeting on 29 November 2018 (Replacement of the Council’s Fleet of Domestic Refuse Collection Vehicles) be adopted; and  

 

(iv)         the Recommendation of the Employment Committee (Minute 25) from its meeting on 5 December 2018 (Appointment of Head of Legal and Governance – Monitoring Officer) be adopted.


13/12/2018 - Minutes ref: 315    Recommendations Approved

Decision Maker: Council

Made at meeting: 13/12/2018 - Council

Decision published: 07/01/2019

Effective from: 13/12/2018

Decision:

RESOLVED that the Minutes of the meeting of Council held on 1 November 2018 be approved as a correct record and signed.

 


13/12/2018 - Report of the Council's IRP on Members' Allowances for 2019/20 ref: 314    Recommendations Approved

To submit the report of the IRP on Members' Allowances for 2019/20 to Council; report on the financial implications of the Panel's Recommendations and, based on these, seek approval to a Members' Allowances Scheme for 2019/20.

Decision Maker: Council

Made at meeting: 13/12/2018 - Council

Decision published: 07/01/2019

Effective from: 13/12/2018

Decision:

The Chief Executive introduced a report concerning a review of Members’ Allowances by the Council’s Independent Remuneration Panel (IRP).

The report set out the relevant statutory powers and background. Appended to the report was the IRPs nineteenth report on Members’ Allowances including its recommendations together with the financial implications.

The Mayor (Councillor Mrs. D.A. Ross-Tomlin) invited the Leader of the Council (Councillor M.A. Brunt) to speak. In doing so, Councillor M.A. Brunt thanked Members of the IRP for their report and noted that it covered a number of issues, including: 

-       The importance of providing clarity on the role of elected members.

 

-       Encouraging people from the widest possible range of backgrounds to serve as councillors and how the allowances scheme could assist with this objective.

 

-       Options for updating the Carers’ Allowance to ensure this reflected the actual cost of care;

 

-       Matters highlighted for future reviews, including the importance of assessing the impact of recommendations made by the Local Government Boundary Commission, concerning new ward boundaries, once these had been implemented.     

The Leader of the Council also made reference to various issues relating to the wider economic landscape and to data, set out in the IRP’s report, concerning Members’ Allowances across Surrey. The Leader of the Council emphasised that while he supported many of the IRP’s recommendations he was unable to support them in full.

As a result, Councillor M.A. Brunt moved, and Councillor G.J. Knight seconded, adjustments to the IRP’s recommendations. During the debate that followed a number of issues were considered and it was

RESOLVED

1a.

That Recommendation (i) of the IRP’s Report be amended so the principle of adopting the October CPI as the external benchmark for the purposes of uplifting Members’ Allowances not be applied for 2019/20.

1b.

That Recommendation (iv) of the IRP’s Report be amended so that there be no increase in the Basic Allowance for 2019/20.

1c.

That Recommendation (vii - a) of the IRP’s Report be amended so that no increase of CPI be applied for 2019/20 to the SRAs for the Leader; Deputy Leader; Executive Members; Full Council Chairman; Planning Committee Chairman; Planning Committee Members; Overview and Scrutiny Chairman; Budget Scrutiny Review Panel Chairman; Licensing and Regulatory Committee Chairman; and Leader of Political Groups. 

1d.

That Recommendation (viii) of the IRP’s Report be amended so that there be no increase in the Mayor and Deputy Mayor’s Allowances for 2019/20.

1e.

That Recommendation (xiii) of the IRP’s Report in relation to the adoption of the Members Allowances Scheme for 2019/20 be amended to take account of no CPI increase for 2019/20.  

1f.

That Recommendations (ii), (iii), (v), (vi), (vii b, c and d), (ix), (x), and (xi) of the IRP’s Report be adopted.

2.

That no further work be commissioned from the IRP for their review in 2019.

3.

That the Chief Executive be authorised to make the necessary changes to the Members’ Allowances Scheme for 2019/20 (approved under Resolution 1a – 1f above).

4.

That the financial implications arising from the adoption of the IRP’s (adjusted) recommendations be noted and built into the Council’s 2019/20 Budget Proposal and future years projections.

5.

That the IRP be thanked for its report.

6.

That payment to IRP Members for producing the report be increased, in line with the general principle of adopting the October 2018 CPI (2.4%), from £550 to £563.20, and that the general principle of this approach be applied annually.  

7a.

That Mr Colin Wood be asked to continue as an IRP Member until 2020.

7b.

That Mrs Tracey Jessup be re-appointed as an IRP Member, for an extra one year term, until 2020 to ensure consistency and transfer of knowledge.

7c.

That Mr Paul Whitehouse be re-appointed as an IRP Member, for an extra one year term, until 2020 to ensure consistency and transfer of knowledge.

7d.

That a fourth IRP Member be recruited, for the 2019/20 Review, for a period of three years to help build resilience and transfer of knowledge for future IRP Members once Mrs Jessup, Mr Whitehouse and Mr Woods had retired.

 

 

Wards affected: (All Wards);

Lead officer: Christian Scade


13/12/2018 - Designation of Polling Districts and Polling Places ref: 322    Recommendations Approved

This report will make recommendations to Council to appoint various polling places throughout the borough.

 

Decision Maker: Council

Made at meeting: 13/12/2018 - Council

Decision published: 07/01/2019

Effective from: 13/12/2018

Decision:

Council received a report on proposals for polling districts and polling places following the Local Government Boundary Commission’s review of the Council’s electoral arrangements.

The report was presented by the Electoral Registration Officer and Returning Officer. It was noted that the Local Government Boundary Commission had published its final recommendations in October 2018 and it was explained that Reigate and Banstead would be represented by 45 councillors, have 15 wards and that all ward boundaries would change as a result of the review.

The Mayor (Councillor Mrs. D.A. Ross-Tomlin) invited the Leader of the Council (Councillor M.A. Brunt) to the move the recommendations. In doing so the following points were highlighted:

·         The draft Electoral Changes Order was laid before Parliament on 3 December 2018 and was due to become law at the end of January 2019.

 

·         The Order would be implemented at the next local elections, scheduled for 2 May 2019.

Councillor M.A. Brunt informed Council that as part of the implementation process, Officers had undertaken a review of polling districts and places. It was noted that the polling districts had been illustrated on maps set out in Annex B to the report and that details of the proposed polling stations had been provided in Annex A. It was highlighted that all ward councillors had been consulted on the proposals.

The Leader of the Council explained that a couple of suggestions had been submitted for alternative polling stations for RDW5. It was noted that these had been received towards the end of the consultation period and were still being assessed for suitability.

As a result of these developments, Councillor M.A. Brunt moved adjustments to the recommendations to reflect these outstanding assessments. This was seconded by Councillor G.J. Knight whereupon it was

RESOLVED

 

1.    To note that the recommendations made by the Local Government Boundary Commission for England (LGBCE), for new ward boundaries within the borough of Reigate and Banstead, would be implemented and take effect from the local government elections due to be held on 2 May 2019, subject to Parliamentary approval as follows:

 

·         Reigate and Banstead would be represented by 45 councillors

 

·         Reigate and Banstead would have 15 wards

 

·         The boundaries of all wards would change

 

2.    That the revised schedule of polling districts and polling places set out in Annex A be approved, subject to any changes arising from the outstanding consultation (dealt with under Resolution 3 below).

 

3.    That the (Acting) Returning Officer, in consultation with Ward councillors, be delegated authority to designate any polling places following further assessment.

Wards affected: (All Wards);

Lead officer: Sally Crawford


13/12/2018 - Council Tax Base for 2019/20 ref: 313    Recommendations Approved

For the Council to approve the Council Tax Base for 2019/20.

Decision Maker: Council

Made at meeting: 13/12/2018 - Council

Decision published: 07/01/2019

Effective from: 13/12/2018

Decision:

Council received a report on the Council Tax base for 2019/20.

The Council Tax base was the measure of the relative taxable capacity of each of the three different tax-raising areas of the Borough (the Borough as a whole, the Parish Council area and the Town Council area). It had to be determined before 31st January each year and reported to the Ministry of Housing, Communities and Local Government.

The report set out relevant statutory powers, background, information on the Council Tax base calculation, and the collection rate. The report also set out options, legal, financial and equalities implications, risk management considerations, the position on consultation and policy framework factors.

The report was introduced by the Executive Member for Finance (Councillor T. Schofield) who moved the Recommendation set out. This was seconded by Councillor V.H. Lewanski whereupon it was

RESOLVED that in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992, the Council Tax base for 2019/20 for each of the Council’s areas shall be as follows:

Reigate & Banstead Council as a whole:           60,243.0

Horley Town Council area:                                    9,843.2

Salfords & Sidlow Parish Council area:             1,409.3

Lead officer: Jessica Booth