Decisions and Recommendations

Use the below search options at the bottom of the page to find information regarding recent recommendations and decisions that have been taken by the Full Council, the Executive and its Sub-Committees, Employment Committee, Standards Committee; and, the Overview and Scrutiny Committee and its Scrutiny Panels.

All decisions on Planning applications are published on the Planning register.

Decisions published

13/02/2019 - Notice of Confirmation - Reigate and Banstead Borough Council (Marketfield Way) Compulsory Purchase Order 2018 ref: 368    Recommendations Approved

On 18th May 2017 Executive authorised that the Council make a compulsory purchase order to enable the redevelopment of the site known as Marketfield Way, Redhill.

The following relevant recommendation formed part of that report, that:

(iv) the Head of Legal Services be authorised, in consultation with the Head of Property and the Executive Member for Property, to seal the Orders and to take all the ancillary or necessary steps, including the publication and service of all statutory notices and presentation of the Council's case at any Public Inquiry, to secure the confirmation of the Compulsory Purchase Order by the Secretary of State and the vesting of the land in the Council;.
The Secretary of State for Housing Communities and Local Government on 28 January 2019 confirmed the Reigate and Banstead Borough Council (Marketfield Way) Compulsory Purchase Order 2018.
Notices of Confirmation of the CPO must be served within 6 weeks of the Order being confirmed (or such other period as is agreed with the Secretary of State) on:

(a) On each qualifying person;
(b) In a newspaper circulating in the locality; and
(c) By notices affixed to the site.

Decision Maker: Interim Head of Legal and Governance

Decision published: 13/02/2019

Effective from: 13/02/2019

Decision:

I (being the Head of Legal & Governance) authorise that the Notice of Confirmation of the Reigate and Banstead Borough Council (Marketfield Way) Compulsory Purchase Order 2018 be served in accordance with the Executive decision on 18th May 2017.


Lead officer: Caroline Waterworth


11/02/2019 - Structural Engineer Appointment - Redevelopment of Marketfield Way Car Park & 18-44 High Street, Redhill ref: 367    Recommendations Approved

On 26th February 2015 a report was taken to the Executive seeking approval to progress the construction of a mixed use development on the Marketfield Way site comprising a cinema A1,A2 and A3 retail, together with 93 residential flats and undercroft parking. The following relevant recommendations formed part of that report:
RECOMMENDATIONS:
(i)That the development of the Marketfield Way site be progressed, subject to the strategy set out in this report and further key stage sign off by the Property Services Manager in consultation with the Portfolio Holders for Finance and Property and Regeneration.
(ii)That the Property Services Manager be authorised, in consultation with the Portfolio Holders for Finance and Property and Regeneration, to:
(c)to procure necessary consultants to enable an application for planning permission for the scheme to be made, and the tendering of the project to suitable main construction contractors, subject to the Council’s and OJEU procurement requirements and key stage sign off set out in this report and the budget envelope set out in the Exempt report in Part 2 of this agenda.
Minute 94 of the February 2015 Executive meeting approved these recommendations.
MLM Consulting Limited were appointed as structural engineers to inform the development design.

Decision Maker: Interim Head of Finance and Assets

Decision published: 11/02/2019

Effective from: 11/02/2019

Decision:


I (being the Interim Head of Finance & Assets) authorise the Deed of Appointment between The Council and MLM Consulting Ltd to be entered into in accordance with the Executive decision on 26th February 2015.

Lead officer: Pat Main


04/02/2019 - Authorisation of Section 106 Funding for the Preparation of a Management Plan for Tanyard Meadows ref: 360    Recommendations Approved

Officer Scheme of Delegation: General Financial Management
Para 2.26 authorises the Head of Service with responsibility for Regeneration:
Subject to Financial Services confirming that sufficient funding remains and certifying that the proposed expenditure is in accordance with the terms of the relevant section 106 obligation(s), (including those related to affordable housing), permit expenditure as follows:
(a) Sums up to and including £75,000
(b) Sums more than £75,000 up to and including £250,000

Decision Maker: Director of Place

Decision published: 08/02/2019

Effective from: 04/02/2019

Decision:

The Director of Place authorises £10,888 to be released to pay the preparation of a management plan (and associated surveys) for the Tanyard Meadows area of the Riverside Green Chain.

Lead officer: Luci Mould


07/06/2018 - Appointment of Membership to Executive Property Sub-Committee 2018/19 ref: 365    Implemented

To appoint the Membership of the Executive Property Sub-Committee for the 2018/19 municipal year.

Decision Maker: Leader of the Council

Decision published: 08/02/2019

Effective from: 07/06/2018

Decision:

To appoint the Membership of the Executive Property Sub-Committee for the 2018/19 municipal year as follows:

·         Cllr Mark Brunt – Leader;

·         Cllr Natalie Bramhall – Portfolio Holder for Property & Regeneration;

·         Cllr Graham Knight – Deputy Leader, Portfolio Holder for Housing & Benefits; and

·         Cllr Tony Schofield – Portfolio Holder for Finance.

 


12/06/2018 - Appointment of Membership to Executive Health and Wellbeing Sub-Committee 2018/19 ref: 364    Implemented

To appoint the Membership of Executive Health and Wellbeing Sub-Committee 2018/19.

Decision Maker: Leader of the Council

Decision published: 08/02/2019

Effective from: 12/06/2018

Decision:

That the Membership of the Executive Health and Wellbeing Sub-Committee for 2018/2019 be appointed as follows:

·         Cllr Mark Brunt – Leader;

·         Cllr Graham Knight – Deputy Leader, Portfolio Holder for Housing & Benefits;

·         Cllr Tony Schofield – Portfolio Holder for Finance; and

·         Cllr Rod Ashford – Portfolio Holder for Leisure & Wellbeing.


18/10/2018 - Internal Audit Partnership Agreement ref: 355    Recommendations Approved

The Council’s current internal audit arrangements will terminate on 31st March 2019 and the Council will appoint a new internal audit provider.
On 18th October 2018 the Executive reviewed the report made to them and resolved that:
(i) With effect from 1 April 2019, the Council be authorised to join the Southern Internal Audit Partnership as a Key Stakeholder / Partner thereby securing market tested, quality assured and value for money Internal Audit services for the Council for a minimum period of five years.
(ii) The Section 151 Officer, in consultation with the Monitoring Officer, be authorised to enter into the joint working agreement with Southern Internal Audit Partnership (SIAP).
The new provider will provide a secure market tested, quality assured and value for money Internal Audit services for the Council for a minimum period of five years.
The arrangement takes the form of joining an existing partnership arrangement and as such a Deed of Accession must be sealed on behalf of the Council.

Decision Maker: Director of Finance and Organisation

Decision published: 30/01/2019

Effective from: 18/10/2018

Decision:

The decision is to seal the Deed of Accession to join the Southern Internal Audit Partnership

Lead officer: Joss Convey


30/01/2019 - Street naming for the fallen in combat - Guardsman James Hill ref: 356    Recommendations Approved

The legislative position for street naming and numbering is primarily regulated through Schedule 14 of the Local Government Act 1972 which confirms that the provisions of the Public Health Acts (PHA) 1875 to 1925 apply throughout England and Wales, subject to specified exceptions. 

A road (street) is any thoroughfare, route, or way on land between two places that has been paved or otherwise improved to allow travel by foot or some form of conveyance, including a motor vehicle, cart, bicycle, or horse.  The Road Traffic Act 1988, section 192(1) definesa ‘road’ as any highway to which the public has access.

Where the statute does not prescribe operational direction the Council has adopted the street naming and numbering policy.  The policy currently states: “The Council will only name a street or premise if the person has been deceased for more than 70 years. Consideration will be given to the possible sensitivities that may arise from naming streets or premises after public figures, and to the possibility that the public perception of a deceased person may change in the future. The individual must also have a significant and demonstrable connection to the site in question. Surnames only will be used as opposed to a person full name to avoid confusion in times of emergency.”

2019 is the 10th anniversary of the loss of Guardsman James Hill, former resident of the Borough, killed in the Afghanistan conflict on 8th October 2009.  The Council wishes to pay tribute through the naming of a road within Redhill in honour of the Guardsman.  The street naming policy is silent on the recognition of the loss of a member of our community in recent combat activity representing the country. In due course it is proposed to suggest amendments to the policy to accommodate for this type of recognition to be supported.  

There are currently no schemes under construction in the ward where Guardsman James Hill lived which require a street name, thus it was decided to look at naming an unnamed road or path within Redstone cemetery, as officers and the public alike are in need of improved navigation within the cemetery.  This proposal would also ensure permanency of any tribute, unlike some alternative options (e.g. building name, landscaping). 

The proposal being made is that an exemption to the current policy is approved to allow for Guardsman Hill to be forever remembered.

 The current policy references the need for the named person to have a significant and demonstrable link to the site in question.  The Guardsman lived in the vicinity of the cemetery so the commemoration would be a fitting memory for local people and visitors to the cemetery to recognise the ultimate sacrifice Guardsman Hill gave to his country to protect our future.

The cost of the manufacture and installation of the street name plate (to Borough specification) will vary depending on a number of factors these primarily being whether the street name plate is procured as part of a bulk order (alongside other standard plates being replaced across the Borough; or a single one-off order placed.

To ensure that the authority achieve good value for money the order for this sign will form part of a bulk order and it is estimated that the cost will be approximately £250 (inclusive of installation). 

The Greenspaces Team have identified the funding for the purchase and installation of the name plate including any future maintenance costs.

It has been proposed to complete the work for naming of the road and installation of the associated plate within Redstone cemetery in February/March 2019.

The deceased’s parents have confirmed that they give their permission to proceed with this street naming proposal as Guardsman Hill Drive. Once the Strong Leader consideration has been completed it would allow for the consultation to be undertaken with both the relevant ward members and Royal Mail.  Once these steps have been completed the street name would then be authorised under delegated authority.


Decision Maker: Leader of the Council

Decision published: 30/01/2019

Effective from: 30/01/2019

Decision:

That an exemption be made to the street naming and numbering policy to allow for the naming of a road in Redhill cemetery after former resident Guardsman James Hill in order that the 10th anniversary of his loss in combat in the Afghanistan conflict can be honoured early in 2019.