Meeting documents

Licensing Committee (2005-2015)
Wednesday, 19th January, 2005 7.30 pm

Date:
Wednesday, 19th January, 2005
Time:
07.30 p.m.
Place:
The Town Hall, Castlefield Road, Reigate, Surrey
 

Attendance Details

Present:
The Mayor (Councillor Mrs. M.P. Brewster) (for item 2 only); Councillors Mrs. G.L. Circus, B.C. Cowle, Mrs. D.E. Durward, J.M. Ellacott, R. Harper, N.D. Harrison, S.A. Gates, J.V. Lyndon Morgan, A.R. Mountney, J.H. Prevett and C.T.H. Whinney.
Also Present:
Councillors T.A. Breen and A.M. Lynch.
Min NoDescriptionResolution
Part I
1 CONSENT FOR THE MAYOR TO TAKE THE CHAIR
 RESOLVED that in accordance with Committee and Sub-Committee Procedure Rule 11.2, consent be given for the Mayor to take the Chair for the next item of business.
2 ELECTION OF CHAIRMAN
 RESOLVED that Councillor J.V. Lyndon Morgan be elected Chairman of this Committee for the remainder of the Municipal Year 2004/05.

(Councillor J.V. Lyndon Morgan in the Chair)
3 ELECTION OF VICE-CHAIRMAN
 RESOLVED that Councillor R.M. Stamp be elected Vice-Chairman of this Committee for the remainder of the Municipal Year 2004/05.
4 APOLOGIES FOR ABSENCE
Minute for Minute Number 4
 
5 DECLARATIONS OF INTEREST
Minute for Minute Number 5
 
6 ADOPTION OF PROCEDURE RULES
Minute for Minute Number 6
RESOLVED that the Committee and Sub-Committee Procedure Rules updated in January 2005 be adopted on an interim basis subject to modification to the extent necessary to comply with legislative requirements.
7 SUB-COMMITTEE CHAIRMEN
Minute for Minute Number 7
RESOLVED that Councillors Mrs. G.L. Circus, J.M. Ellacott, J.V. Lyndon Morgan, A.R. Mountney and J.H. Prevett be elected as Chairmen of the Council's five Licensing Sub-Committees for the remainder of the 2004/05 Municipal Year.
8 LICENSING ACT 2003 - UPDATE ON PROGRESS TOWARDS IMPLEMENTATION
Minute for Minute Number 8
RESOLVED that the position be noted.
9 MEMBERS' BRIEFING - 7TH AND 8TH FEBRUARY 2005
Minute for Minute Number 9
RESOLVED that the position be noted.
10 DATES OF FORTHCOMING MEETINGS
Minute for Minute Number 10
RESOLVED that the position be noted and Members be circulated as to their availability for attendance at meetings of the Licensing Sub-Committees.
11 ANY OTHER URGENT BUSINESS
Minute for Minute Number 11
 
The meeting closed at 8.17 p.m.

Minute

Min NoMinute
4Apologies for absence were received from Councillors M.A. Brunt, B. Mearns, R.M. Stamp and T.D. Stoddart.
5None.
6Consideration was given to the Committee and Sub-Committee Procedure Rules contained in the Council's Constitution, and an updated version taking account of decisions made by Council in December 2004 was circulated at the meeting.
It was noted that a number of anomalies were contained in the Procedure Rules in relation to their use for meetings of this Committee and its Sub-Committees. A further report would be submitted to the next meeting along with details of the draft Hearings Procedure Note. In the meantime it was suggested that the revised Procedure Rules as circulated should be adopted on an interim basis for the operation of this Committee.
7In accordance with the decisions of the Council held on 9th December, 2004 (Minute 50(i)) consideration was given to the election of Chairmen for the five Licensing Sub-Committees. Five nominations were submitted and in accordance with the Committee's wishes these were approved en bloc.
8The Committee received a brief oral report from Officers on progress in implementing the provisions of the Licensing Act 2003. The Regulations relating to Hearings had been published on 13th January, 2005 but the Regulations relating to Fees were still awaited. Brief reference was made to the proposed Members' Briefing to be held on 7th and 8th February, and details were supplied of the current staffing position relating to the Licensing function.

With reference to meetings of the Sub-Committees it was suggested that these should be held on Tuesdays (mornings/afternoons/evenings) or on Friday mornings as required. Officers would try to ensure an even balance of work having regard to Members' preferences and their interest in any applications relating to their own Wards.
9Brief details were given of the proposed Briefing for Members on the evenings of 7th and 8th February. It was hoped that as many Members as possible would be able to attend these sessions, given the requirement for training of all Sub-Committee Members. Officers agreed to consider other methods of training for those who were unable to attend.
10The Committee considered a report regarding possible dates for forthcoming meetings of this Committee, and which also gave details of the provisional arrangements made for reserving possible dates for meetings of the Licensing Sub-Committees.

With reference to this Committee and having regard to the forthcoming Members' Briefing and the fact that further information was still awaited from the Government, it was suggested that the Chairman in consultation with the Officers should agree the date of the next meeting.

It was noted that dates for meetings of the Sub-Committees were dependent upon the date of receipt of each individual application. Having regard to the dates provisionally reserved for hearings (Tuesdays (morning/afternoons/evenings) or Friday mornings) it was suggested that Members should be circulated to ascertain their availability. The processes that would be involved upon receipt of applications would form part of the new Procedures, brief details of which were outlined by Officers.
11None.