Agenda and decisions

Executive
Thursday, 29th November, 2018 7.30 pm

Venue: New Council Chamber - Town Hall. View directions

Contact: Democratic Services (01737 276182)  Email: Democratic@reigate-banstead.gov.uk

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Items
No. Item

1.

Minutes pdf icon PDF 125 KB

To confirm as a correct record the Minutes of the Executive meeting held on 8 November 2018.

Additional documents:

Decision:

RESOLVED that the Minutes of the Executive meeting held on 8 November be approved as a correct record and signed.

2.

Apologies for absence

To receive any apologies for absence.

Additional documents:

Decision:

Executive Members: Councillor J.E. Durrant and Councillor E. Humphreys.

 

Non-Executive Members: None.

3.

Declarations of interest

To receive any declarations of interest.

Additional documents:

4.

Replacement of the Council’s Fleet of Domestic Refuse Collection Vehicles pdf icon PDF 193 KB

To consider replacement of the Council’s fleet of domestic refuse collection vehicles.

Additional documents:

Decision:

RECOMMENDED that, in order to fulfil resolution (ii) below, financial provision be made as follows:

·        Include within the Council’s capital programme planning the sum total of £600k in financial year 2019/20 to fund the initial purchase of three new vehicles;

·        Include within the Council’s capital programme planning the sum total of £120k in financial years 2019/20, 2020/21 and 2021/22 to fund a refurbishment programme of vehicles from the current fleet; and

·        Include within the Council’s capital programme planning the sum total of £1.5 million in financial years 2020/21 and 2021/22 (£3 million total across these two financial years) to fund the purchase of up to fourteen new vehicles.

 

RESOLVED that:

(i)        The Council’s current fleet of domestic refuse collection vehicles be recognised as approaching the end of its economical service life.

 

(ii)       The Council purchase new vehicles over a period of three financial years, concluding in 2021/22, supported by the refurbishment of vehicles from the current fleet (Option 2).

 

(iii)      The Strategic Head of Neighbourhood Operations be authorised, in consultation with the Leader of the Council and Executive Member for Neighbourhood Services, to make revisions to the replacement options and approach within the agreed budget as required.

5.

Property acquisitions

To consider any property acquisitions proposed including the acquisition of a freehold in Salfords, set out at agenda item 5a.

Additional documents:

Decision:

It was noted that there was one property acquisition proposed, the acquisition of a freehold in Salfords as set out below.

5a

Acquisition of Freehold in Salfords pdf icon PDF 152 KB

To consider the acquisition of a freehold in Salfords.

 

Additional documents:

Decision:

RESOLVED that subject to a satisfactory due diligence report being received, the Head of Finance and Assets, in consultation with the Director for Finance and Organisation, the Executive Member for Property and Acquisitions, and Executive Member for Finance, be authorised to: (a) acquire the Freehold referred to in the report for investment purposes; and (b) agree any variations to the heads of terms and to the acquisition price further to external valuation advice and due diligence investigations as set out in the exempt Part 2 report.

 

6.

Statements

To receive any statements from the Leader of the Council, Members of the Executive or the Chief Executive.

Additional documents:

Decision:

None.

7.

Any other urgent business

To consider any item(s) which, in the opinion of the Chairman, should be considered as a matter of urgency – Local Government Act 1972, Section 100B(4)(b).

 

(Note:  Urgent business must be submitted in writing but may be supplemented by an oral report).

Additional documents:

Decision:

None.

8.

Exempt business

RECOMMENDED that members of the Press and public be excluded from the meeting for the following item of business under Section 100A(4) of the Local Government Act 1972 on the grounds that:

(i)            it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and

(ii)          the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Additional documents:

Decision:

RESOLVED that members of the press and public be excluded from the meeting for agenda item 9a (Acquisition of Freehold in Salfords - Exempt) under Section 100A(4) of the Local Government Act 1972 on the grounds that: (i) it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and (ii) the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

9.

Property Acquisitions (exempt)

To consider exempt information in relation to these proposals, including the acquisition of a freehold in Salfords, set out at agenda item 9a.

Decision:

It was noted that there was exempt information to consider in relation to one property acquisition proposed, the acquisition of a freehold in Salfords as set out below.  

 

9a

Acquisition of Freehold in Salfords (exempt)

To consider exempt information in relation to the acquisition of a freehold in Salfords.

Decision:

RESOLVED that the exempt information in relation to the acquisition of a freehold in Salfords be noted.