Decisions and Recommendations

RESOLVED that the post of Head of Finance (Section 151 Officer) not be offered to any candidate at this time.

RESOLVED that:

(i)            The Annual Financial Report, including the Statement of Accounts and Annual Governance Statement, for the year ended 31 March 2019 be noted.

(ii)          Once all final amendments, agreed with the external auditor, have been implemented and when the external auditor has issued their audit opinion, the Leader of the Council and Chief Finance Officer, in consultation with the Deputy Leader and Executive Member for Finance, be authorised to sign the Statement of Accounts for 2018/19 by the 31 July 2019 statutory deadline.   

RESOLVED that:

(i)            The report from the external auditors (ISA 260), set out at Annex 1 to the report presented, on the 2018/19 audit be noted.

(ii)          The Management Representation Letter, set out at Annex 2 to the report presented, be agreed and signed by the Leader of the Council.  

To agree a new Corporate Plan for Reigate & Banstead.

RESOLVED that, subject to the changes outlined in the Addendum presented, the Draft Corporate Plan 2020-2025 at Annex 1 to the report of the Head of Head of Corporate Policy be approved for consultation in accordance with the Council’s Constitution.

RESOLVED that:

(i)            The Medium Term Financial Plan, set out in the report presented, be adopted as the framework for the budget elements of service and financial planning for 2020/21 onwards.

(ii)          The Draft Reserves Policy be noted for review and development as part of the service and financial planning process with the final version presented for approval with the November 2019 budget report.

(iii)         The Draft Fees & Charges Policy be noted for review and development as part of the service and financial planning process with the final version presented for approval with the November 2019 budget report.

RESOLVED that Councillor T Schofield be appointed Vice-Chair of the Commercial Ventures Executive Sub-Committee for the Municipal Year 2019/20.

RESOLVED that Councillor T Archer be appointed Chair of the Commercial Ventures Executive Sub-Committee for the Municipal Year 2019/20. 

RESOLVED that

(i)         the appointment of auditors, Kreston Reeves LLP, for Greensand Holdings Limited, for the year to 31 December 2018 be ratified; 

(ii)        the appointment of accountants, Kreston Reeves LLP, for Greensand Holdings Limited, for the year to 31 December 2018 be ratified;

(iii)       the renewal of Management & Corporate Liability Blended insurance policy for Greensand Holdings Limited for the year to 19 December 2019 be ratified;

(iv)       Greensand Holdings Limited’s Directors’ Report and Audited Financial Statements for the year ended 31 December 2018 be noted;

(v)        the re-appointment of Kreston Reeves LLP as auditor for Greensand Holdings Limited for the year to 31 December 2019 be approved;

(vi)       Greensand Holdings Limited’s auditors’ remuneration for the year to 31 December 2019 as set out in the exempt Part 2 section of the report be approved;

(vii)      the appointment of Derek Beck as a Director of Greensand Holdings Limited be approved;

(viii)     Horley Business Park Development LLP’s Annual Report and Financial Statements for the year ended 31 December 2018 be noted;

(ix)       the re-appointment of Kingston Smith LLP as auditor for Horley Business Park Development LLP for the year to 31 December 2019 be approved;

(x)        Horley Business Park Development LLP’s auditors’ remuneration for the year to 31 December 2019 as set out in the exempt Part 2 section of the report, be approved.

(xi)       Horley Business Park Development LLP outsource the provision of its management accounting function, currently carried out by the Council’s finance department, as set out in the exempt Part 2 section of this agenda, be approved.

Reason for decision:  In order the Council’s commercial entities were governed correctly and met their statutory requirements.

Alternative option: If after reviewing the required actions and supporting documentation, adjustments were required, the CVESC should request the necessary adjustments be made and approve the actions subject to those adjustments, in order the Council’s commercial entities were governed correctly and met their statutory requirements.