Meeting documents

Council
Thursday, 11th April, 2013 7.30 pm

Date:
Thursday, 11th April, 2013
Time:
7.30 pm
Place:
New Council Chamber, Town Hall, Reigate
 

Attendance Details

Present:
Councillor R.C. Newstead (Mayor); Councillors S.S. Banwait, Mrs. N.J. Bramhall, S.T. Bramhall, G.P. Crome, A.J. De Save, J. Durrant, J.M. Ellacott, J.C.S. Essex, Ms. S. Finch, K. Foreman, Mrs. G. Harper-Adamson, R. Harper, N. Harris, N.D. Harrison, A.C.J. Horwood, E. Humphreys, A.J. Kay, F. Kelly, G.J. Knight, S.A. Kulka, A.M. Lynch, Mrs R. Mill, M.J. Miller, G.L. Norman, D.J. Pay, Mrs. C.E. Poulter, D.T. Powell, Mrs. R. Renton, Mrs. D.A. Ross-Tomlin, T. Schofield, M.J. Selby, Ms. P. Shillinglaw, B.A. Stead, Ms. B.J. Thomson, B. Truscott, Mrs R.S. Turner, M.A. Vivona, S.T. Walsh and C.T.H. Whinney.

(Note: Prior to commencement of the meeting all those present stood in silent tribute to Baroness Thatcher who sadly passed away on 8th April 2013).
Min NoDescriptionResolution
Part I
77 MINUTES
RESOLVED that the Minutes of the meeting held on 14th February 2013 be approved as a correct record and signed.
78 APOLOGIES FOR ABSENCE
Councillors Mrs. J.S. Bray, V.W. Broad, Mrs. L.J. Brunt, M.A. Brunt, S.N. Farrer, Dr. L.R. Hack, R.S. Mantle, S. Parnell, Mrs. J.M.A. Spiers and J.M. Stephenson.

It was noted that Councillor J.M. Ellacott was to deputise for the Leader of the Council in her absence from the meeting.
79 DECLARATIONS OF INTEREST
None.
80 URGENT BUSINESS
None.
81 PUBLIC QUESTIONS
Two public questions were asked and responses given in accordance with Council Procedure Rule 13 and the Order paper circulated at the meeting.

Details were as follows:

Question by:
Mr J. Grant

Answered by:
Councillor J.M. Ellacott for the Leader of the Council
Subject
Council Tax and Reserves

Question by:
Mr B. Horne

Answered by:
Councillor J.M. Ellacott
Executive Member

Subject
Members Allowances and Staff Pay Award



82 PETITION: GREEN BELT DEVELOPMENT
RESOLVED that Council notes the petition and refers it to the Core Strategy Planning Inspector to take into account as part of the Examination in Public of the submitted Core Strategy proposals.
83 QUESTIONS BY MEMBERS
One question was asked and a response given in accordance with Council Procedure Rule 14 and the Order paper circulated at the meeting.

Details were as follows:

Question by (Cllr):
K. Foreman

Answered by (Cllr):
Executive Member for Housing and Welfare
(Councillor J.M. Ellacott)

Subject
Benefit Changes

84 RECOMMENDATIONS OF THE EXECUTIVE
RESOLVED that the Recommendations of the Executive under Minute 113 (Adoption of the 2013/14 Treasury Management Strategy) and Minute 118 (Overview and Scrutiny Committee - Work Programme 2013/14) be adopted.
85 STATEMENTS
None.
86 SEALING OF DOCUMENTS
RESOLVED to:

(i) authorise the sealing of any Orders, Deeds or Documents necessary to give effect to any matter contained in the Minutes of the meetings held between 13th February 2013 and 21st March 2013 (2012/13 Volume 6) and any previous Minutes; and

(ii) ratify the sealing of documents referred to in entries 18/13 to 32/13 in the Seal Register.
87 ANNUAL PROGRESS REPORT
RESOLVED that the report of the Chief Executive be noted.
88 LEADER'S ANNOUNCEMENTS
Councillor J.M. Ellacott (on behalf of the Leader) made announcements on progress made by the Council, the Executive for the next Municipal year, those standing at the County Council elections in May and the impending retirement of the Council's Democratic Services Manager. In relation to the last mentioned matter, Members of the Council showed their appreciation of the long service given in the customary fashion. The Democratic Services Manager responded accordingly.
89 MAYOR'S ANNOUNCEMENTS
The Mayor indicated that a previously reported charity fire-walk had been postponed until 24th May 2013. The planned charity tennis tournament on 6th May still had to be confirmed.

A St. George's day dinner would be held on 26th April 2013 at Kingswood Golf and Country Club and tickets (priced at £45) were currently on sale. All proceeds would go to the Mayor's Trust Fund.
The recent concert featuring the Band of the Coldstream Guards at the Harlequin had raised over £1400. The Mayor thanked Mrs Barbara Pay for her assistance with post Council meeting arrangements in the Mayor's parlour.

The Mayor also made reference to the impending retirement of the Council's Democratic Services Manager and, on behalf of the Council, presented him with a limited edition Tatton Winter print.

Finally, as this was last scheduled meeting of Council in 2012/13 the Mayor thanked all Members for their work in ensuring the friendly and efficient transaction of business during the year.
The meeting closed at 8.39 p.m.

Minute

Min NoMinute
82Council received a report on a petition in accordance with the Authority's Petition Scheme. The report set out relevant statutory powers, details on the Petition Scheme and the petition, detailed information on the current position and issues associated with the subject matter (Green Belt development), options on how the Council could respond to the petition and financial, legal and equalities implications.

Members noted that under the Council's Petition Scheme, any petition with more than 400 signatures was referred to Council for debate. The Council had received a petition of 1258 signatures (including an e-petition of 1075 and a paper petition of 183 signatures) relating to Green Belt development. The Petition asked that the Council "halt plans for development on green belt land within the borough". Full details were set out in the report.
The issues associated with the petition related to the Council's Core Strategy and this was already in examination and the hearings were due to commence on 14th May 2013. In the circumstances, the report recommended that Council note the petition and refer it to the Core Strategy Planning Inspector to take into account as part of the Examination in Public on the submitted Core Strategy proposals. This approach would ensure that the petition was given full consideration in the appropriate forum.

In accordance with the Petition Scheme a representative of the petitioners addressed the meeting and points raised included concerns over conservation and ecology if Green Belt development was allowed, the need to prevent urban "sprawl", the history and importance of preserving the Green Belt, Government and County Council support for this approach, population growth assumptions in the Council's Core Strategy (it was suggested these were higher than could be expected based on historical data) and, consequently, the inclusion of a lower sustainable development (and housing growth) figure in the Core Strategy.

Councillor M.J. Miller moved the recommendation in the report and this was seconded by Councillor S.T. Bramhall.

Councillor J.C.S. Essex then moved and Councillor Ms. S. Finch seconded the following amendment:

In the Recommendation delete the word "notes" after "Council" and replace with "endorses". After the word "petition" add "to halt plans for development on Green Belt land within the Borough."

Following debate, the amendment upon being put to the meeting was declared lost, with 3 Members voting in favour and a far greater number against.

The substantive Motion was then debated and put to the meeting. Voting was recorded in accordance with Council Procedure Rule 20.2 as follows:

For (38): Mrs. N.J. Bramhall, S.T. Bramhall, G.P. Crome, A.J. De Save, J. Durrant, J.M. Ellacott, J.C.S. Essex, Ms. S. Finch, K. Foreman, Mrs. G. Harper-Adamson, R. Harper, N. Harris, N.D. Harrison, A.C.J. Horwood, E. Humphreys, A.J. Kay, F. Kelly, G.J. Knight, S.A. Kulka, A.M. Lynch, Mrs R. Mill, M.J. Miller, G.L. Norman, D.J. Pay, Mrs. C.E. Poulter, D.T. Powell, Mrs. R. Renton, Mrs D.A. Ross-Tomlin, T. Schofield, M.J. Selby, Ms. P. Shillinglaw, B.A. Stead, Ms B.J. Thomson, B. Truscott, Mrs R.S. Turner, M.A. Vivona, S.T. Walsh and C.T.H. Whinney.

Against (1): Councillor S.S. Banwait.

Abstention (1): The Mayor (Councillor R.C. Newstead).
87In relation to 2012/13, the Chief Executive presented his third annual report to Council on its achievements.

The report set out background and provided detailed information on the Council's achievements and progress under the Corporate Plan. Financial issues were addressed and a commentary provided on "Shaping our Future - Preparing for 2020".

The report concluded that Reigate and Banstead was a very good authority, with high levels of service performance and strong financial management. The Council continued to identify opportunities to improve performance and its reputation within local government and beyond had increased significantly.
However, there would continue to be challenges for the Council going forward and Officers would continue to work with the Executive and the wider membership of the Council to identify and implement proposals in order to ensure a sustainable approach to services.

The report placed on record the Chief Executive's thanks to all those staff and Councillors who had enabled the Council to deliver the progress outlined in this report.

The recommendation set out in the report was moved by Councillor J.M. Ellacott and seconded by Councillor G.J. Knight, whereupon it was