Meeting documents

Council
Thursday, 14th February, 2013 7.30 pm

Date:
Thursday, 14th February, 2013
Time:
7.30 pm
Place:
New Council Chamber, Town Hall, Reigate
 

Attendance Details

Present:
Councillor R.C. Newstead (Mayor); Councillors S.S. Banwait, Mrs. N.J. Bramhall, S.T. Bramhall, Mrs. J.S. Bray, V.W. Broad, Mrs. L.J. Brunt, M.A. Brunt, J. Durrant, J.M. Ellacott, J.C.S. Essex, S.N. Farrer, Ms. S. Finch, K. Foreman, Dr. L.R. Hack, Mrs. G. Harper-Adamson, R. Harper, N. Harris, N.D. Harrison, A.C.J. Horwood, A.J. Kay, F. Kelly, G.J. Knight, S.A. Kulka, A.M. Lynch, R.S. Mantle, Mrs R. Mill, M.J. Miller, G.L. Norman, S. Parnall, D.J. Pay, Mrs. C.E. Poulter, D.T. Powell, Mrs. R. Renton, T. Schofield, M.J. Selby, Ms. P. Shillinglaw, Mrs. J.M.A. Spiers, B.A. Stead, J.M. Stephenson, B. Truscott, Mrs R.S. Turner, M.A. Vivona, S.T. Walsh and C.T.H. Whinney.

(Note: Prior to commencement of the meeting all those present stood in silent tribute to Councillor Mrs. Frances King who sadly passed away on 31st December 2012).
Min NoDescriptionResolution
Part I
64 MINUTES
 RESOLVED that the Minutes of the meeting held on 13th December 2012 be approved as a correct record and signed.
65 APOLOGIES FOR ABSENCE
 Councillors G.P. Crome, A.J. De Save, E. Humphreys, Mrs. D.A. Ross-Tomlin and Ms. B.J. Thomson.
66 DECLARATIONS OF INTEREST
 None.
67 URGENT BUSINESS
 None.
68 PUBLIC QUESTIONS
 One public question was asked and a response given in accordance with Council Procedure Rule 13 and the Order paper circulated at the meeting.


Details were as follows:
Question by:
Mr. B. Horne

Answered by:
Leader of the Council
Councillor Mrs. J.M.A. Spiers

Subject
Upgrade of New CouncilChamber
69 QUESTIONS BY MEMBERS
 Four questions were asked and responses given in accordance with Council Procedure Rule 14 and the Order paper circulated at the meeting.
Details were as follows:

Question by (Cllr):
Ms. S. Finch

Answered by (Cllr):
Mrs. R. Mill: Executive Member for Communities

Subject:
Community Centre Provision Redhill

Question by (Cllr):
M.J. Selby

Answered by (Cllr):
M.J. Miller: Executive Member for Planning and Development

Subject:
Core Strategy: Urban Extensions

Question by (Cllr):
J. Durrant

Answered by (Cllr):
M.J. Miller: Executive Member for Planning and Development

Subject:
Core Strategy: Ward Impact

Question by (Cllr):
S.T. Bramhall

Answered by (Cllr):
M.J. Miller: Executive Member for Planning and Development

Subject:
Core Strategy: Development in Ward
70 Recommendations of the Executive
Minute for Minute Number 70
RESOLVED that:

(i) the Recommendations of the Executive under Minute 85 (Budget Proposal 2013/14) and Minute 90 (Schedule of Meetings 2013/14) be adopted; and

(ii) the revised Recommendations of the Executive under Minute 86 (Council Tax Setting 2013/14) and revised Appendix A - be adopted and accordingly:

(i) it be noted that on 13th December 2012 the Council calculated:

(a) the Council Tax base 2013/14 for the whole Council as 56,697
[Item T in the formula in Section 31B(3) of the Local Government Finance Act 1992, as amended (the "Act")] and,

(b) for dwellings in those parts of its area to which a Parish precept relates:

Horley Town Council 8,362
Salfords and Sidlow Parish Council 1,367

(ii) to calculate that the Council Tax requirements for the Council's own purposes for 2013/14 (excluding Parish precepts) is £11,208,997;

(iii) that the following amounts be calculated for the year 2013/14 in accordance with Sections 31 to 36 of the Act:

(a) £66,302,287 - being the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.

(b) £54,780,379 - being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.

(c) £11,521,908 - being the amount which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year (item R in the formula in Section 31A(4) of the Act).

(d) £203.22 - being the amount at 3(c) above (Item R), all divided by Item T (1(a) above), calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).

(e) £312,911 - being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per the attached Appendix).

(f) £197.70 - being the amount at 3(d) above less the result given by dividing the amount at 3(e) above by item T (1(b) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish precept relates.

(g) Horley Town Council-£231.65
Salfords & Sidlow Parish Council - £218.93
Being the amounts given by adding to the amount at 3(f) above the amounts of the special items relating to dwellings in those parts of the Council's area mentioned above divided in each case by the amount at 1(b) above, calculated by the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate.

(iv) It be noted that the figures in the attached Appendix being the amounts given by multiplying the amounts at 3(f) and 3(g) above by the number which, in the proportions set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of dwellings listed in different valuation bands.

(v) It be noted that for the year 2013/14 Surrey County Council and Surrey Police have stated amounts in precepts issued to the Council, in accordance with Section 40 of the Act, for each of the categories of dwellings shown in Appendix A (section 2).

(vi) Having calculated the aggregate in each case of the amounts 1 to 5, above, the Council, in accordance with Section 30(2) of the Act, hereby sets the amounts of Council Tax for the year 2013/14 for each of the categories of dwellings shown in Appendix A (section 3).

(vii) To authorise the Chief Finance Officer to make any amendments to the Council Tax demands as might prove necessary as the result of changes to the estimated demands issued by preceptors on the Council's Collection Fund.
71 STATEMENTS
 None.
72 SEALING OF DOCUMENTS
 RESOLVED to:

(i) authorise the sealing of any Orders, Deeds or Documents necessary to give effect to any matter contained in the Minutes of the meetings held between 6th December 2012 and 31st January 2013 (2012/13 Volume 5) and any previous Minutes; and

(ii) ratify the sealing of documents referred to in entries 216/12 to 229/12 and 1/13 to 18/13 in the Seal Register.
73 THE COUNCIL'S PAY POLICY STATEMENT 2013/14
Minute for Minute Number 73
RESOLVED that the pay policy statement for 2013/14 be approved.
74 MEMBER CODE OF CONDUCT: APPOINTMENT OF AN INDEPENDENT PERSON
Minute for Minute Number 74
RESOLVED to:

(i) note the recommendation of the Monitoring Officer and confirm the appointment of Mr Roger Pett as Independent Person as required by the Council's Local Member Code of Conduct for a period of three years until March 31st 2016; and

(ii) confirm that the Monitoring Officer is authorised to pay reasonable expenses related to Mr Pett and any future persons appointed as an Independent Person to the Borough Council.
75 LEADER'S ANNOUNCEMENTS
 The Leader of the Council (Councillor Mrs. J.M.A. Spiers) made reference to the exemplary work of former Councillor Mrs. Frances King and placed on record gratitude to Councillor Ms. B.J. Thomson for the support she had given to her adjacent Ward colleague during the time of illness.
The Leader also made reference of her intention to seek reinstatement in the capital programme of two pavilion projects (Woodhatch and Nork) following the return of a majority of the Council's "Icelandic monies". The Leader confirmed that the Council's young worker scheme would continue in 2014.
Finally, an announcement was made on the Mayor elect and Deputy Mayor elect for 2013/14, namely Councillors Dr. L.R. Hack and S.N. Farrer respectively.
76 MAYOR'S ANNOUNCEMENTS
 The Mayor was pleased to report that the Mayoress's ladies luncheon last week had proved an extremely popular event and over £1400 had been raised for one of his chosen charities, Combat Stress. The second Civic Reception would be held on Friday 15th February 2013 and the Mayor looked forward to welcoming invited guests.

On 21st March there would be a Mayor's concert at the Harlequin Theatre featuring the Band of the Coldstream Guards. Tickets were priced just £12 and all proceeds would go to Combat Stress. The following day on 22nd March there would be a Charity Firewalk at Old Reigatians Rugby Club with proceeds going to Surrey Care Trust.
On 26th April the Mayor was to hold a St George's day dinner and further details of this event would be circulated to Members in due course. Finally on 6th May there would be a charity tennis event. Again details would be circulated to Members nearer the date.
The Mayor thanked Mrs Barbara Pay for her assistance with post Council meeting arrangements in the Mayor's parlour.
The meeting closed at 8.57 p.m.

Minute

Min NoMinute
70Consideration of Minute 85 (Budget Proposal 2013/14) and Minute 86 (Council Tax Setting 2013/14) was dealt with in accordance with a procedure note that had been prepared and circulated to all Members (prior to the meeting) in accordance with Council Procedure rule 7.5.

For Recommendation (i) to Minute 85 (Budget Proposal 2013/14) voting was recorded in accordance with Council Procedure Rule 20.2 as follows:

For (44): Councillor R.C. Newstead (Mayor); Councillors S.S. Banwait, Mrs. N.J. Bramhall, S.T. Bramhall, Mrs. J.S. Bray, V.W. Broad, Mrs. L.J. Brunt, M.A. Brunt, J. Durrant, J.M. Ellacott, J.C.S. Essex, S.N. Farrer, Ms. S. Finch, K. Foreman, Dr. L.R. Hack, Mrs. G. Harper-Adamson, R. Harper, N. Harris, N.D. Harrison, A.C.J. Horwood, A.J. Kay, F. Kelly, G.J. Knight, A.M. Lynch, R.S. Mantle, Mrs R. Mill, M.J. Miller, G.L. Norman, S. Parnall, D.J. Pay, Mrs. C.E. Poulter, D.T. Powell, Mrs. R. Renton, T. Schofield, M.J. Selby, Ms. P. Shillinglaw, Mrs. J.M.A. Spiers, B.A. Stead, J.M. Stephenson, B. Truscott, Mrs R.S. Turner, M.A. Vivona, S.T. Walsh and C.T.H. Whinney.

Against (1): Councillor S.A. Kulka.

On Minute 86 (Council Tax Setting 2013/14) the Mayor drew attention to revised Recommendations from the Executive and a revised Appendix A that had previously been circulated to all Members.
73The Chief Executive introduced a report on the need for the Council to adopt a pay policy statement for 2013/14 in accordance with the requirements of the Localism Act 2011. The report set out relevant statutory powers, issues for Council to consider and legal and financial implications. The report had appended to it a proposed pay policy statement for 2013/14. The recommendation set out in the report was moved by Councillor J.M. Ellacott and seconded by Councillor Mrs J.M.A. Spiers, whereupon it was
74The Monitoring Officer introduced a report on the appointment of an Independent Person to act in accordance with the Localism Act 2011 and the Council's Member Code of Conduct. The report set out relevant statutory powers and details on the proposed appointee (Mr Roger Pett). The report indicated that the Monitoring Officer was continuing to attempt to identify a second Independent Person to recommend to Council. The recommendation set out in the report was moved by Councillor J.M. Ellacott and seconded by Councillor G.J. Knight, whereupon it was