Meeting documents

Council
Thursday, 15th December, 2011 7.30 pm

Date:
Thursday, 15th December, 2011
Time:
7.30 pm
Place:
New Council Chamber, Town Hall, Reigate
 

Attendance Details

Present:
Councillor B.A. Stead (Mayor); Councillors R. Amiah, S.S. Banwait, Mrs. N.J. Bramhall, S.T. Bramhall, Mrs. J.S. Bray, V.W. Broad, Mrs. L.J. Brunt, M.A. Brunt, G.P. Crome, A.J. De Save, J.M. Ellacott, Mrs. G.J. Emmerton, J.C.S. Essex*, S.N. Farrer, Ms. S. Finch, Dr. L.R. Hack, Mrs. G. Harper-Adamson, R. Harper, N. Harris, N.D. Harrison, A.C.J. Horwood, A.J. Kay, F. Kelly, I.A. Khan, G.J. Knight, S.A. Kulka, R.S. Mantle, Mrs. R. Mill, M.J. Miller, R.C. Newstead, G.L. Norman, Dr. R.J. Olliver, D.J. Pay, Mrs. C.E. Poulter*, Mrs. R. Renton, Mrs. D.A. Ross-Tomlin, M.J. Selby, Mrs. J.M.A. Spiers, J.M. Stephenson, Mrs. A.F. Tarrant, Ms. J.A. Tomlinson, M.A. Vivona, R.F.C. Wagner, S.T. Walsh and C.T.H. Whinney.
Min NoDescriptionResolution
Part I
54 MINUTES
 RESOLVED that the Minutes of the meeting held on 6th October 2011 be approved as a correct record and signed.
55 APOLOGIES FOR ABSENCE
 Councillors Mrs. S.F. King, A.M. Lynch, Ms. B.J. Thomson and Mrs. R.S. Turner.
56 DECLARATIONS OF INTEREST
 All Members present declared a personal interest in Minute 64 (Members' Allowances 2012/13) for common financial reasons.
57 URGENT BUSINESS
 None.
58 PUBLIC QUESTIONS
 One public question was asked and a response given by the Executive Member for Healthy Communities (Councillor A.J. De Save) in accordance with Council Procedure Rule 13 and the Order paper circulated at the meeting.
59 QUESTIONS BY MEMBERS
 Five questions were asked and responses given by the Deputy Leader and Executive Member for Finance - Councillor V.W. Broad (1), the Executive Member for Healthy Communities - Councillor A.J. De Save (2), the Executive Member for Priority Places - Councillor Mrs N.J. Bramhall (1) and the Executive Member for Prosperous Borough - Councillor M.J. Miller in accordance with Council Procedure Rule 14 and the Order paper circulated at the meeting.
60 RECOMMENDATIONS OF THE EXECUTIVE
 (a) Executive: 20th October 2011

RESOLVED that the Recommendations of the Executive under Minute 52, page 232 (Medium Term Financial Strategy 2012/13 to 2016/17) be adopted.

(b) Executive: 17th November 2011

RESOLVED that the Recommendations of the Executive under Minute 63, page 263 (Half Year Treasury Management Performance Report) and Minute 65, page 265 (Schedule of Meetings 2012/13) be adopted.
61 STATEMENTS
 The Leader of the Council (Councillor Mrs J.M.A. Spiers) made a statement on two important developments that her counterpart (Mr David Hodge) at Surrey County Council had recently announced. Firstly, the County was confident of answering the tough financial challenges it faced and saw partnership working as an essential way forward. For Reigate and Banstead this change in approach was to be welcomed and encouraged. Secondly, the County was to establish a special Community Improvement Fund to help residents and local groups fund and progress community projects. Local committees would have an important role in this initiative.
62 SEALING OF DOCUMENTS
 RESOLVED to:

(i) authorise the sealing of any Orders, Deeds or Documents necessary to give effect to any matter contained in the Minutes of the meetings held between 28th September 2011 and 17th November 2011 (2011/12 Volume 4) and any previous Minutes; and

(ii) ratify the sealing of documents referred to in entries 100/11 to 120/11 in the Seal Register.
63 THE COUNCIL TAX BASE 2012/13
Minute for Minute Number 63
RESOLVED that in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992, the Council Tax Base for 2012/13 for each of the Council's areas shall be as follows:

Reigate and Banstead Council as a whole:
59,403

Horley Town Council area:
8,883

Salfords and Sidlow Parish area:
1,413
64 MEMBERS' ALLOWANCES 2012/13
Minute for Minute Number 64
RESOLVED that:

(i) the Recommendations of the Independent Remuneration Panel (IRP) be adopted;

(ii) the Chief Executive be authorised to make any necessary changes to the Members' Allowances Scheme for 2012/13 (approved under (i) above) arising from any amendment or non-adoption of the IRP's recommendations on Allowances;

(iii) the financial implications arising from the adoption of the Panel's recommendations be noted and built into the Council's 2012/13 Budget proposal and future years projections; and

(iv) the IRP be thanked for its report.
65 LEADER'S ANNOUNCEMENTS
 None.
66 MAYOR'S ANNOUNCEMENTS
 The Mayor (Councillor B.A. Stead) reported that the Council's annual Community Carol Service would take place on Sunday 18th December at Reigate Park Church. He looked forward to the support of Councillors at this important community event.

A Holocaust Memorial Service would be held at the Town Hall on Thursday 26th January 2012 starting at 6 p.m. The guest speaker would be Colonel Stephen Kilpatrick of the Princess of Wales Royal Regiment.

The Mayoress would be holding a ladies luncheon on Friday 3rd February 2012 and invitations were currently being sent out. The guest speaker would be the deputy Private Secretary to Her Majesty the Queen.

The Mayor's second Civic Reception would be held on Friday 17th February 2012 and in due course invitations to this event would be sent out.

Finally, the Mayor wished all present a very happy Christmas and enjoyable New Year. He looked forward to welcoming invited guests to light Christmas refreshments in the Old Council Chamber.
The meeting closed at 8.23 p.m.

Minute

Min NoMinute
63Council received a report on the determination of the Council Tax Base for 2012/13.

It set out background information, relevant statutory powers, factors for consideration (including a summary of the Council Tax Base for 2012/13), options, resource and legal implications and the position on consultation and the policy framework.

The report was introduced by the Deputy Leader and Executive Member for Finance (Councillor V.W. Broad) who moved the Recommendation set out. This was seconded by Councillor R.C. Newstead whereupon it was
64The Chief Executive introduced a report on a review of Members' Allowances by the Council's Independent Remuneration Panel (IRP).

The report by the Chief Executive included background information, set out relevant statutory powers, had appended to it the twelfth report of the IRP (with a Members' Allowances Scheme for 2012/13) and detailed a summary of the IRP's recommendations together with financial implications.

Councillor J.M. Ellacott moved and Councillor R.C. Newstead seconded the recommendations set out in the Chief Executive's report.

It was indicated that the Council's cycle allowance of 25p per mile was slightly higher that the HM Revenue and Customs Approved Mileage Allowance Payment f0or this type of travel.